Make sure you get the most out of your Notes 9 client upgrade from the start (part 2)
Fri, Apr 12th 2013 12:52a Adam Osborne In our previous post on the subject we highlighted the fragmentation introduced during our client upgrade and how Defrag.NSF for Notes removed that fragmentation automatically when we started the Notes Client. http://ab1osborne.blogspot.com.au/2013/04/make-sure-you-get-most-out-of-your.html As a result of that post we received some questions, here are some topics/questions that people were interested in knowing more about. Q. So what does "Defrag.NSF for Notes" do? A. Defrag.NSF for Notes de [read] Keywords: domino
notes
notes client
application
laptop
server
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Warning - There is no basic Widget support in iNotes 9
Thu, Apr 4th 2013 4:49p Adam Osborne This one caught us by surprise - the bottom line is the 8.X technique for adding a Widget to the iNotes Mail outline no longer works. It is summed up by this line in Technote 1627817 "In iNotes 9.0, the Widgets folder in the Mail outline is no longer supported. The documentation surrounding this feature remains in the iNotes 9.0 documentation but does not apply to iNotes 9.0." Go ahead, read it again ... Instead of using the old technique of a single XML file, you need to follow the proced [read] Keywords: inotes
widget
widgets
xml
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Make sure you get the most out of your Notes 9 client upgrade right from the start
Thu, Apr 4th 2013 4:28p Adam Osborne If you're installing or just installed Notes 9 you might want to consider a Defrag to defragment any new fragmented files. Below is an example of what happened on one of our clients when we recently upgraded from Notes 8.5.3 to Notes 9. Prior to installation the Notes Program and Data directories were completely defrag via the Defrag.NSF for Notes Client which is fully automated to maintain the client's files. After the install we see the following in Defrag.NSF for Notes log file: [2013-0 [read] Keywords: lotus
notes
notes client
consulting
Adding a World clock to iNotes for your traveling users
Thu, Feb 28th 2013 11:25a Adam Osborne Here's how to configure a handy World Clock widget for inotes. You can allow users to create their own widgets but here we are just setting a widget that will be available to all inotes users on a particular server and cannot be removed by the users. First if you haven't already done so, you would need to enable widgets in inotes by checking the following mail policy setting on the Lotus iNotes -> Configuration tab of a Mail policy settings document: Now the "Widgets" folder wil [read] Keywords: domino
ibm
inotes
lotus
apple
desktop
server
widget
widgets
xml
324
Ed's book "Opting in" is a great read
Fri, Feb 1st 2013 7:45p Adam Osborne I've had a number of delayed flights over the last two days and that has allowed me to finish Ed's book Opting in. It is a great read. You can get it from here http://www.amazon.com/Opting-In-Lessons-Business-Fortune/dp/0133258939 Enjoy. [read] Keywords:
746
The ND9 Beta Forum looks fantastic
Thu, Dec 13th 2012 11:06p Adam Osborne The forum is located here --> http://www-10.lotus.com/ldd/ndsebetaforum.nsf/allDocuments.xsp and it looks great. This is what a modern UI should look like. I wonder if we can get our hands on this sort of template ? [read] Keywords: ldd
lotus
blogger
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ND9 - First Impression, lose the Emo colour scheme.
Thu, Dec 13th 2012 4:25p Adam Osborne There is so much to like in the ND9 Beta, but seriously what is with the black and white IBM Social Theme ! I love colour. Luckily you can change the scheme back via Preferences, Windows and Themes. Once colour is reintroduced, everything like much brighter and the layouts are clearer. I realise that beauty is in the eye of the beholder, so I hope IBM pole other people's options before they make this the new default. [read] Keywords: ibm
blogger
What actually makes Defrag.NSF different from other Defraggers ?
Tue, Nov 27th 2012 5:42p Adam Osborne Often we are asked "What actually makes Defrag.NSF different from the other defragmentation programs out there, or even the Windows defrag utility?" There is actually a big difference between Defrag.NSF and the common Windows defrag program. We have designed the Defrag.NSF defrag engines from the ground up to handle the very unique/specific and demanding range of characteristics found when dealing with fragmentation on a Domino server. Some quick points would include the following (and there [read] Keywords: domino
notes
blogger
database
enterprise
integration
interface
server
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A follow up to "Traveler traffic you don't want."
Wed, Nov 21st 2012 3:02a Adam Osborne OK we went back to the office and reproduced the strange issue as blogged yesterday. So here's the problem reproduced, you can see the time-stamps showing the sequence of events here. Created a test user and set up Traveler access for this user's iPhone set to "PUSH", everything works well and is fine at this point. Now, added the person to the Deny Access Group. The Person Doc and mail file are still on the server at this stage. In Domlog we now see this, the constant device attemp [read] Keywords: traveler
blogger
iphone
office
profile
server
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Traveler traffic you don't want.
Mon, Nov 19th 2012 11:42p Adam Osborne Is there any easy way to stop an active sync account from hitting your server? Following on from yesterday's post. Here is another situation we spotted. A user has left an Organisation, the Traveler application "Wipe" request was never sync'd successfully due to the sudden departure of the owner of this device and this person still has the Active Synch account on their iPhone pointing to the Traveler server for a company they no longer work for. There is no longer a person document in the [read] Keywords: domino
traveler
application
blogger
iphone
server
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What are the "Best Practice" steps to take when a Traveler user leaves an organisation?
Sun, Nov 18th 2012 10:02p Adam Osborne So when someone with access to Traveler leaves an organisation with very short notice, what are the correct steps to take? Lets's say for example a CIO who is on-the-spot fired or quits and leaves with no warning, for whatever reason. This person used Traveler and has some email on their iPhone that the Organisation prefers they didn't have. Obviously you can add this person to a "Deny Access" group in the Domino Directory ASAP and prevent them from accessing the servers, including Traveler [read] Keywords: domino
traveler
application
best practice
blogger
email
iphone
The MTStore can be the work of the devil
Mon, Nov 5th 2012 10:02p Adam Osborne We discussed FTI's in our last blog post, here's another little FTI surprise we have come across in our travels. Do you have Message Tracking enabled? If you do then you should know the Mail Tracking Store database must have a Full Text Index in order for Message Tracking to work properly, the mtstore.nsf database is indexed only by the MTC task and just as we saw with the Updater in the last blog this indexing process creates extensive fragmentation over time. Have you ever checked the siz [read] Keywords: domino
blogger
database
properties
server
273
This is why you should move your Full Text Indexes
Thu, Nov 1st 2012 10:42p Adam Osborne This blog post is a reminder about Full Text Indexes and why you should at the first opportunity just move them out of your Domino server's data directory, if you are running 8.5.3 you can very easily move them to a different drive with the FTBasePath notes.ini setting and then running an Updall -f, to automatically create them on the new location and delete the old ones. The Full Text Indexes have an insidious negative effect on the fragmentation of the freespace and also the other files (your [read] Keywords: domino
notes
updall
blogger
database
server
Dear IBM, when you launch Notes.next remember it is all about the Apps!
Mon, Oct 22nd 2012 6:22p Adam Osborne Time and time and time again we see customers moving from Notes email to something else... but the Apps tend to remain. The Apps are the key to holding on to customers and maintenance revenue. I also think they are the key to new customers. Please IBM, when you release the next version of Notes/Domino include up-to-date xPages versions of all templates. Include anything Sharepoint comes with, and maybe even throw in lite versions of everything that is in Connections..... Anyone else think this [read] Keywords: connections
domino
ibm
notes
xpages blogger
email
sharepoint
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What would you like to see in the next Version of Defrag.NSF ?
Mon, Oct 22nd 2012 6:02p Adam Osborne We are currently working on the next evolution of Defrag.NSF and we have some great new features in the pipeline, so we wanted to take this opportunity to ask if there were any features or functionality that you would like to see implemented into the product. While we can't promise that every suggestion we receive will make it into Defrag.NSF we will look at each and every one of them to see what we can do to make the product even better. Any input is greatly appreciated. [read] Keywords: blogger
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A good news Notes story - Bureau of Statistics retains Notes in IT transformation
Wed, Sep 26th 2012 12:42a Adam Osborne "The Australian Bureau of Statistics (ABS) has committed itself to a decades-old IBM Lotus platform as it pushes forward with its seven-year transformation program to 2017." All the details here I really like some of the quotes "We have Notes programming skills in our team. They are very smart and very technologically literate,” he said. “We are a happy Notes camper." "We’d only be trying to make SharePoint do what we can already do with the Notes platform." Well done ABS. [read] Keywords: ibm
lotus
notes
blogger
sharepoint
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3.9 GB database from 5 fragments to 1 in 7.11 seconds
Wed, Sep 5th 2012 12:22a Adam Osborne One of our customer's servers reported the following results when defragging a 3.9GB mail database 2+ man years worth of development went into the defrag engine in Defrag.NSF. We knew it could be fast but this result even stunned us. For more information on Defrag.NSF check out our website [read] Keywords: blogger
database
development
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How to - save yourself some typing set up custom commands for jconsole
Fri, Aug 24th 2012 4:02a Adam Osborne Here's a tip to save typing out lengthy commands or commands you use often. With your servers running under the Domino Controller, open jconsole (Make it a bookmark in your Notes client) Click Edit -> Custom Commands Enter any Commands you regularly use and click Add, then Save. Now whenever you start a jconsole session your saved Custom Commands will be available by clicking the drop-arrow. Select the command you want and click Send. No typing Enjoy. [read] Keywords: domino
notes
notes client
blogger
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Lotusphere ===> IBM Connect
Wed, Aug 22nd 2012 10:22p Adam Osborne I noticed this today (others may have covered it already), it appears Lotusphere is now IBM Connect. I like the name, hopefully the rebranding will help shine the light on the great work IBM is doing in the brand formally known as Lotus. There are only a few Lotus branded products left. I think IBM should complete the rebranding job ASAP. [read] Keywords: ibm
lotus
lotusphere
blogger
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How to do quick System Drive maintenance for your Domnio Server
Mon, Aug 20th 2012 6:26p Adam Osborne How to do quick System (C:) drive maintenance for your Domino server. Everything running on NTFS runs better when the System drive is in top shape, including the Domino Server application. You can perform the following even when Domino is up and running without any noticeable impact on the server or users, due to the unique manner in which Defrag.NSF utilises it's custom built defragging engines. Create a Freespace Report to get an idea of the shape of things. Open the new report and we can [read] Keywords: domino
application
applications
blogger
server
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How to add a single button to speed up inbox processing by XXX%
Mon, Aug 13th 2012 4:07a Adam Osborne Notes has a fantastic hidden feature called “Remove from folder". As the name suggests, it removes the document from the folder but it is still available in the All Documents view. This is a very simple concept, yet an amazingly quick and powerful way to keep information while striving for an empty inbox. This tip shows you how to create a button on the inbox toolbar to make this action a simple click away. (It uses the 'Do not enter' icon, but you can obviously create your own) - Open [read] Keywords: domino
notes
blogger
server
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How to unscramble a 10GB mail file in 65 Seconds.
Fri, Aug 10th 2012 4:09a Adam Osborne We just spotted this while looking through some logs. Some users have big mail files and defragmenting them can be tricky for some products, but not for Defrag.NSF, it does 0 to 10GB in 65 seconds. For more information on Defrag.NSF, checkout our website [read] Keywords: apple
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How to - Use the Cluster Analysis tool to run a Cluster Analysis and spot problems
Thu, Aug 9th 2012 4:10a Adam Osborne Sometimes we forget there are some very handy tools right there in the Administrator client, tools that we should use regularly to help spot potential issues and give us a chance to take action before they become real problems. If you have Clustered servers, run the Cluster Analysis Tool. If you've never run it or it's been a long time since you did run it, there's a very good chance you will spot some problems ranging from databases with no replicas (that you want to have replicas of) to r [read] Keywords: acl
admin
administration
apple
blogger
database
server
153
How to run the Domino console on any Windows PC - even one without Notes installed.
Tue, Aug 7th 2012 4:10a Adam Osborne This tip may be useful to varying degrees, but it does help demonstrate some of the flexibility of jconsole. Once you have Domino running under the Controller you don't even need a Notes install to view the Domino console and send commands from any workstation on the network. To do this you need prepare the following. - Set your servers to run under the Controller as described in the previous tips Blog. - Locate the following files in your Notes Admin client program files directory and co [read] Keywords: admin
domino
notes
notes client
apple
blogger
network
password
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How to set Domino to run under the Controller and leverage the benefits of jconsole
Mon, Aug 6th 2012 5:30a Adam Osborne The Domino server Controller is a java based application that (among many other cool things) allows you to start and stop Domino server remotely without being disconnected like you would if using the remote Console from the Administrator Client . Since the Controller runs as a separate java application it doesn't quit when the Domino server does. Your server commands are issued to the Controller and the Controller issues them to Domino to start, restart and stop it. There are a lot of other co [read] Keywords: domino
lotus
application
blogger
java
server
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How to - Set up monitoring of Archival Transaction log space to email you and prevent a server crash
Fri, Aug 3rd 2012 12:50a Adam Osborne If using Archival-Style Transaction Logging and the Transaction Logs are not backed up frequently enough, or if the backup solution fails and does not backup and flag the backed up log extents as free, this can lead to the drive filling up entirely and crashing Domino. We have seen this happen and it's not pleasant, here's a tip to help prevent things from turning that nasty. Set up an Event Generator to monitor for low disk space on your Transaction Log drive and then to send you an email s [read] Keywords: domino
blogger
database
email
server
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How to view the entire notes.ini from any of your servers in a few seconds flat without leaving your inbox
Thu, Aug 2nd 2012 12:49a Adam Osborne Click the Remote Console button you have handy, right there in your Notes Client toolbar ;) Pick the server required from the drop-down list, select the "Live console" check-box and send the command sh co * The entire notes.ini for the server is shown and organised alphabetically for you! If you don't have a "Remote Console button" then you didn't read this previous blog. http://ab1osborne.blogspot.com.au/2012/07/how-add-domino-console-button-to-your.html [read] Keywords: domino
notes
notes client
blogger
server
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Using drag n drop to run offline maintenance - no paths to type !
Mon, Jul 30th 2012 11:10p Adam Osborne You can use a drag technique to save you a lot of typing when you wish to run a maintenance task such as Compact offline. In our example below our directory paths are nice and short but "in the wild" we have seen some fairly elaborate Notes and Domino directory pathing and in those instances this tip can just make things lot easier. This trick works for either the Notes Client or for Domino. Our example is the Notes client, so we shut down the client. Open a Command Prompt, then in Windows E [read] Keywords: domino
notes
notes client
R4
blogger
database
password
server
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When is a trade mark, not a trade mark ?
Mon, Jul 30th 2012 7:50p Adam Osborne Correct answer - never. Trade marks are valuable assets of a company and they should not be misused. So why do companies trade mark goods ? - It is a way of identifying a unique product - It shows commitment to a product - It helps protect shareholders - It helps protect business partners (they have a lot of skin in this game) - It helps protect the employees - It helps protect the Brand and finally, it needs to be done to keep the trade marks - you can't selectively enforce them. IBM [read] Keywords: ibm
blogger
SNT - Make it easier to spot problems on the Domino console
Thu, Jul 26th 2012 11:50p Adam Osborne Here's a quick tip to help easily spot problems at a glance when you view the Domino Console. 1. Open the Monitoring Configuration database events4.nsf (or "Open Configuration" in DDM) Scroll down to "Console Attributes", open the document for the server console you want to customise, Click "Edit" and set it up with different text colours for different level Events. [read] Keywords: domino
blogger
database
server
Some basic tips to speed up Notes Client/Workstation feel and performance
Thu, Jul 26th 2012 4:10a Adam Osborne Aside from the obvious things like more physical memory etc. here are a few things we have seen significantly help speed up up the feel of the Notes client and even the overall performance of the user's workstation. - Turn off Indexing for the Hard Drive on the Client workstation and Disable the Indexing Service, yes, searching will take longer in Windows but how often are you searching for files in Windows anyway? (or at least do not index any Notes related folders/files). If you work in Notes [read] Keywords: admin
lotus
notes
notes client
ods
blogger
eclipse
google
properties
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Only a few days left.
Wed, Jul 25th 2012 12:50a Adam Osborne Thanks everybody for the positive response to our "Great Defrag Trade-In" month. There's just few days left to take up the Trade-In offer, so act now, invest just $50 from your IT budget into the performance of your Domino Servers and Backups and trade-up to Defrag.NSF, a fully supported, full function, integrated Domino utility. Don't be misled by the imitators - this is the real deal. A fully supported, full function product for $50. Defrag.NSF has a number of great features, here's j [read] Keywords: domino
notes
blogger
database
enterprise
integration
interface
TLCC Training courses are awesome!
Sun, Jul 1st 2012 4:10p Adam Osborne I'm just working through one of their training courses at the moment, and I can't help but be impressed with the effort they have put into creating it. Well done Howard and your team. If you need Domino Admin or Developer Training make sure you check out their offerings. http://www.tlcc.com [read] Keywords: admin
domino
blogger
The Great Defrag trade-in has been extended
Thu, Jun 28th 2012 12:30a Adam Osborne We are pleased to announce we will be extending our Defrag.NSF Trade-in offer for another month. Wow..... So far we have a 100% trade-up rate, and on reflection of the various "trade-ins" we must say we are totally surprised at how many Domino administrators have taken to using various unsupported defragging "Poor Man's" solutions on their Organisation's production Domino servers!!!If this is what you are doing, please take to look at Defrag.NSF, invest just $50 from your IT budget into [read] Keywords: domino
blogger
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The Great Defrag trade-in and Trade-up
Fri, Jun 15th 2012 12:50a Adam Osborne For the rest of this month we are offering Defrag.NSF at a special price of just $50 per license when you trade-in your existing defragging product. Just tell us what your are currently using on the registration screen and it will secure you the best available price for a Domino specific and fully supported defragging utility. Don't be mislead by the imitators of our product, this is the real deal. Fully support, full function product for $50. For all the information on Defrag.NSF, check o [read] Keywords: domino
blogger
Can anyone cite a successful (large) migration of Notes to Exchange in Australia ?
Fri, May 18th 2012 12:24a Adam Osborne I am aware of a large number of migrations over the last 3 years, but the striking feature in all of them is Domino is still active and running. In some cases Notes clients are still on all the desktops running apps. In just about all cases the TCO has increased and so has complexity. I wonder why the IT media or analysts never talk about this ? I suppose it is just not trendy. Anyway if you have a glowing example let it be known. [read] Keywords: domino
notes
blogger
exchange
exchange
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Give your PC a tune-up and save 15% with this special PlanetLotus offer
Tue, May 15th 2012 4:04a Adam Osborne Get your PC's tuned-up and running at peak performance. We are offering our System Mechanic Professional 15% discount voucher to the Planet Lotus community when you purchase from our website. We use this on all our PC's and absolutely love it, we think you will too, it features the following six powerful products in one package:- Complete PC Tune-up- Certified Virus Protection- Advanced Spyware Protection- Secure Online Backup (5 Gig Free)- Deleted Data Rescue- Secure Data Removal Check out [read] Keywords: lotus
blogger
community
planet lotus
planetlotus
virus
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To anyone that has trialled Defrag.NSF
Thu, May 3rd 2012 1:44p Adam Osborne We think it might be time you took a second look. In the last 2 years we have: rewritten the core defragging engineadded additional intelligence on what files to defragmentresearched extensively the benefits of defragging, Which show a 40% improvement in backup times is not uncommon.written and now released a Defrag.NSF for Notes module at no cost.added many new features and functionalityestablished Defrag.NSF as the benchmark product for defragging Dominosaved countless hours of physical wear [read] Keywords: domino
notes
blogger
server
113
Excel files change even when you don't save changes.
Fri, Apr 27th 2012 4:04a Adam Osborne It appears that Excel changes a file even if you don't save changes. It appears to update information on the last person that read the file... very odd. Why do I mention this ? Because it effects single instancing... DAOS and Preemptive Vault Attachment storage.... just something to keep in mind. [read] Keywords: blogger
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Preemptive Email Vault Stubs - DAOS for email
Fri, Apr 27th 2012 12:44a Adam Osborne The Preemptive Email Vault can be configured to 'Stub' documents that meet a particular criteria. A Stubbed document is a small place holder version of the original document that points back to the Vault's copy of the message. It is like DAOS for email. Here it is in action [read] Keywords: blogger
email
Searching for an attachment via file upload...
Wed, Apr 4th 2012 11:44p Adam Osborne Searching for an attachment via file upload is a really nice feature in our Vault product. Over the next week we are going to post more videos on what it can do. For more information on the Vault go here [read] Keywords: blogger
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Another customer reports a 50% reduction in Domino Backup times
Tue, Apr 3rd 2012 12:03a Adam Osborne We just got back from AusLUG and got a nice email from one of our customers reporting a 50% reduction in backup times. All they did is install Defrag.NSF and run with the default settings. It's also pleasing to get yet more confirmation of the benefits our soluton offers. And yes, it was a Virtual Server connected to an iSCSI Enterprise class SAN (more on that later) For more information on Defrag.NSF go here [read] Keywords: domino
blogger
email
enterprise
server
How to install Defrag.NSF for Notes
Tue, Dec 6th 2011 8:43p Adam Osborne The following steps show the Defrag.NSF for Lotus Notes install process. Launch the MSI and follow the bouncy ball. That's it!Now approximately 3 minutes after Notes is started, Defrag.NSF for Notes will swing into action and make sure your Notes Program and Data files are optimally defragged and ready for action. Defrag.NSF for Notes - available tomorrow. [read] Keywords: lotus
notes
blogger
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NEW - Defrag.NSF for Notes
Sun, Dec 4th 2011 11:43p Adam Osborne Later this week we are finally going to release a new Defrag.NSF family member for the Notes Client. "Defrag.NSF for Notes" is a Notes client addin that automatically defragments your Notes Program and Data directory shortly after the client starts. It will also periodically check and if the files have re-fragmented it will put them back into shape. A nice solution for an age old problem. Here are some answers to questions we think people may have: How much will Defrag.NSF for Notes cost ?I [read] Keywords: admin
domino
ibm
notes
notes client
blogger
consulting
email
enterprise
google
server
Defrag.NSF features - Part 6
Tue, Nov 29th 2011 10:43p Adam Osborne In this instalment we will take a look at the various integrated scheduling options available. Technical Settings (Processing Schedule Tab) Use the settings on this tab to schedule the desired running times for defrag.NSF on this server. There are also options available to configure the defragging of transaction logs (.txn), DAOS files (.nlo) and Full Text Indexes (.ft) for this server and the option to enable the “Multi-stage” defragging Mode. Enabling the “Multi-stage” Mode will all [read] Keywords: domino
blogger
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Defrag.NSF features - Part 5
Mon, Nov 28th 2011 9:03p Adam Osborne Continuing with the Technical Settings options we look at the ability to schedule compacts and the various selection methods. Run Compact before scheduled defrag with optionWith this option enabled Defrag.NSF will run the Compact server task with the configured Compact switch on each processed database prior to the actual defragmentation of the database. This is a handy option and can be used instead of a Program Document to run weekly scheduled Compact maintenance automatically followed by a de [read] Keywords: blogger
database
server
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Defrag.NSF features - Part 4
Sun, Nov 27th 2011 10:03p Adam Osborne Let's have a look at the Technical Setting and the many configuration options available there. The Technical Settings document provides the administrator with central access to most of the configuration and schedule settings available in Defrag.NSF. Record before and after performance statisticsEnable the logging of performance statistics on the Technical Settings document. The Performance Reports feature makes it very easy for Domino administrators to see and document the increased perform [read] Keywords: domino
blogger
server
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Defrag.NSF features - Part 3
Tue, Nov 22nd 2011 9:43p Adam Osborne For this part of the Guided Tour we will look at the different maintenance options for an individual database. Configuring individual database maintenance options.In any of the views you can double-click on a database document to access the Database Details, basic information about the database and also configure specific maintenance options for the database. This makes it very easy for the Domino admin to integrate the traditional Domino maintenance tasks with the scheduled defrag maintenance. [read] Keywords: admin
domino
blogger
consulting
database
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Domino isn't old and clunky - but MAPI certainly is !
Tue, Nov 22nd 2011 3:03p Adam Osborne Finding the parent (source message) of a reply document in Notes is easy, the good old $ref field. It takes one line of code. Doing the same thing in Exchange is far more complicated, slower and involves a certain element of black magic. Anyone that thinks Domino is old and clunky really needs to stick their head into MAPI...looks like a pile of baling twine and bubble gum to me. [read] Keywords: domino
notes
blogger
exchange
exchange
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Defrag.NSF features - Part 2
Mon, Nov 21st 2011 11:03p Adam Osborne Here's Part 2 of the Guided Tour series, looking at the Maintenance buttons. Each view has the following buttons available to perform defrag maintenance related tasks, they include an Action, Recatalog Databases and Perform Maintenance buttons. The Action button: After manually selecting one or more databases, clicking the “Action” button allows the administrator to select or de-select the listed maintenance tasks. Selected tasks will be indicated with a Green tick in the appropriate [read] Keywords: apple
blogger
database
server
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Guided Tour of Defrag.NSF features - Part 1
Sun, Nov 20th 2011 9:23p Adam Osborne I thought we should do a "Guided Tour" series of blog posts to have a feature-by-feature in-depth look at all the cool options available in Defrag.NSF 2.09. Starting from the start we will work through the feature set and explain all the different options and settings available. Hopefully even long-time users will find some useful tips in this series and even new info on features they weren't aware of. We built Defrag.NSF to be a "set and forget" type product if that's how the administrat [read] Keywords: admin
blogger
consulting
database
server
Using the Lotus Notes single user to multi-user migration assistant (MUMA) tool
Thu, Nov 17th 2011 5:43p Adam Osborne This is a great new tool. Thanks IBM. Abstract: "You can use the supplied single user to multi user tool to migrate a Notes single user install to a Notes multi-user install for an existing Notes release prior to upgrading to a new release. This enables you to convert an existing Notes single user install to a multi-user install for both Notes basic and Notes standard configuration deployments. It also enables you to convert a simulated multi-user install (where the user's data directory i [read] Keywords: ibm
lotus
notes
apple
blogger
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10 Reasons why I'll probably read your email.
Mon, Nov 14th 2011 7:23p Adam Osborne Recently Paul linked to 10 reasons why someone will not read a recipients email. I'd like to suggest 10 reasons why maybe you should: 1. You took time to write to me. (if it's important to you it then might also be important to me) 2. It would be rude if I didn't (especially if you are a potential/existing customer or Business Partner) 3. Email is our primary business tool for communications 4. You might have a good suggestion 5. You might be a customer who needs help (and if you are, "my [read] Keywords: blogger
email
facebook
twitter
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It is getting very crowded in Domino 32bit
Sun, Nov 13th 2011 8:43p Adam Osborne Each release of Domino adds new and exciting features, which reminds me if this graphic But a side-effect of this is that the memory space on 32bit Domino is getting more and more crowded and the amount of shared memory Domino is pushing into all the different Domino tasks continues to grow. When memory gets tight, we've seen situations (particularly in FP2 and FP3 of Domino 8.5.2) where Domino no longer plays nice and sometimes tasks can be terminated even if idle. With Defrag.NSF 2.09 we [read] Keywords: domino
blogger
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Defragging FT indexes - part 2
Thu, Nov 10th 2011 3:23a Adam Osborne This is a follow on blog entry from yesterday's post and in it we wanted to show you how fast FT indexes fragment. Here is a fulltext index for a user's mail file currently contains 4 un-indexed documents and is set for hourly indexing. In this case the Chronos task will update this index during it's next hourly run. For databases set for "Immediate" updating the results we see here are even more applicable. Here we see on the console the same full text index has been freshly defragged [read] Keywords: domino
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properties
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Defragging FT indexes - little benefit for lots of work!
Wed, Nov 9th 2011 3:03a Adam Osborne Many customers ask us about the defragging of Full Text Indexes and now with the 8.5.3 notes.ini setting FTBasePath the Full Text Indexes, and defragging them, seems to be back on many admins' radar. But before you go on a defragging FT campaign, you just might want to rethink if it is worth the effort - let's explain. Full Text index files are stored under a sub-directory for a given NSF file. The contents of which are updated by the Domino Server and the indexer (Update) tasks. This update f [read] Keywords: domino
notes
blogger
consulting
database
server
90
Stardock's OS/2 History
Thu, Oct 27th 2011 6:23p Adam Osborne I remember Stardock back in the 1990's. A great little company, interesting story. It's fascinating to hear how IBM tried to adjust course over the years. If you have a moment check out this article. [read] Keywords: ibm
blogger
124
Strange things with recent contacts and 8.5.3
Thu, Oct 27th 2011 6:03p Adam Osborne We've upgraded a few client machine's now and hit a couple of issues we have yet to sort out: These issues can occur on a machine: 1. All recent contacts just 'disappear' 2. Type ahead just doesn't work any more 3. Contacts that have been deleted, magically re-appear So if you are in the process of upgrading, watch out. If we work out what is going on, I'll put the information here. [read] Keywords: blogger
91
Dear IBM, it might be worth considering an Amnesty on lapsed renewals
Mon, Oct 10th 2011 10:42p Adam Osborne Looking at the number of accounts I now know that have very old and lapsed license versions of Domino, I wonder if it might be worthwhile for IBM to offer an amnesty period for renewals, i.e. if you renew for 12 months before the end of November we forgive you for not paying maintenance. It might be just what's needed to bring some old customers back into the fold. Does anyone else think this could work? [read] Keywords: domino
ibm
blogger
106
Using Defrag.NSF to defrag the other drives on your server (not just the .nsf files)
Thu, Sep 15th 2011 4:06a Adam Osborne Defrag.NSF allows you to target and schedule other drives on your Server for defragging maintenance while Domino is running. (All done while still working in the familiar Notes interface) As an example, on a newly built server with Defrag.NSF installed, using our "Freespace Report" tool we can generate a report that will show the current fragmentation state of the freespace on all the drives on the server. We open the report and we decide to target the C: drive for a one-tim [read] Keywords: domino
notes
blogger
interface
server
138
Compact -B isn't working on 8.5.2 FP2
Thu, Sep 15th 2011 4:06a Adam Osborne We have seen this a bit. You issue the compact command and the whitespace does not reduce. In particular it is a problem for mail.box databases. There is an SPR for FP1 https://www-304.ibm.com/support/docview.wss?rs=899&uid=swg21448637 But I'm not sure if it is in FP2. Does anyone know for sure ? [read] Keywords: ibm
blogger
Ed's presentation at AusLUG
Mon, Aug 29th 2011 5:42a Adam Osborne Ed put on a great presentation and for the first time the penny dropped on what IBM has been talking about with the social mail client. He demoed the client and it looked great. No longer will the backend mail server matter. The devil is always in the detail, but if IBM can ship this (and I'm sure they can) with support for Domino/Exchange/Google etc I think we've got a winner on our hands. For the first time in a year I clearly understand what IBM has been talking about. Thanks Ed. [read] Keywords: domino
ibm
blogger
exchange
exchange
google
server
125
Fragmentation doesn't replicate, but new replicas always fragment !!
Thu, Aug 18th 2011 4:02a Adam Osborne We are regularly asked this question "Do I need Defrag.NSF on all my servers, particularly when they are clustered". The answer is a resounding "YES". Fragmentation (and "de-fragmentation") does not replicate between databases, but replication nearly always causes fragmentation. We recently commissioned a new server in our office and joined it to the existing cluster. After creating replicas of the databases on the new server, it is quite amazing to see how much fragmentation the process [read] Keywords: domino
blogger
database
office
server
127
The Lotus Zombie.
Thu, Jun 30th 2011 10:45p Adam Osborne The Lotus Zombie. It could be dead, but it still feels alive. The Lotus Zombie lives in a strange World, where double talk is normal and the truth is rarely spoken out loud. The Lotus Zombie feels uncomfortable that organisations spend tens of millions of dollars implementing new email systems when they already have a perfectly good one. One they tend to keep for other things after the spend. It happens every day. The same organisations then complain, increase fares, hike premiums, reduce fl [read] Keywords: domino
ibm
lotus
blogger
email
149
Interesting research findings about folders from IBM's Bluemail project
Sun, Jun 5th 2011 5:22p Adam Osborne "People who create complex folders indeed rely on these for retrieval, but these preparatory behaviors are inefficient and do not improve retrieval success. In contrast, both search and threading promote more effective finding." The full research paper is here And it supports our view for the last 4 years that folders should not be a requirement for an email archiving product, see here [read] Keywords: ibm
archiving
blogger
email
The ID Vault may not be doing what you think it is !
Fri, May 27th 2011 12:03a Adam Osborne Some interesting things we found during ID Vault troubleshooting.In one environment we found some issues with the ID Vault and some users who's ID had not successfully sync'd for at least 6 months, this is where you could run into problems with user's certificates expiring and never being updated in the Vaulted ID. There is no warning that sync'ing has actually failed other than a "ID not downloaded because the wrong password was supplied." message in DDM and in the Security Log, which cou [read] Keywords: admin
id vault
notes
blogger
password
security
server
147
A Query for the ID Vault Experts out there !
Tue, May 24th 2011 4:02a Adam Osborne ID Vault Challenge question ! If the Administration Process is used to recertify a user with a vaulted ID file, do the certificates in the user's ID file held in the vault get updated automatically with the new certificates or is interaction with the Notes client still required? For example, if the user does not log on and authenticate with the server until after the certificate expiry on the local ID file, will the ID in the Vault contain the new certificates and allow authentication if the [read] Keywords: administration
id vault
notes
notes client
blogger
server
122
5 Reasons you need Defrag.NSF
Fri, May 13th 2011 2:43p Adam Osborne Here's 5 reasons you should get your hands on Defrag.NSF: 1. Your backup times are hideous - Defrag.NSF typically improves backup times by 40% 2. Intelligently targeting problematic databases - only defragging databases that need to be done. Sometimes trying for zero fragmentation can be expensive. 3. Improved algorithm for super large Domino databases 4. Slow view rebuild times - by removing fragmentation view rebuilds will be faster resulting in a snapper user experience 5. Improved set and [read] Keywords: administration
domino
apple
blogger
137
5 Reasons you need Defrag.NSF
Thu, May 12th 2011 12:22a Adam Osborne Here's 5 reasons you should get your hands on Defrag.NSF: 1. Your backup times are hideous - Defrag.NSF typically improves backup times by 40% 2. Intelligently targeting problematic databases - only defragging databases that need to be done. Sometimes trying for zero fragmentation can be expensive. 3. Improved algorithm for super large Domino databases 4. Slow view rebuild times - by removing fragmentation view rebuilds will be faster resulting in a snapper user experience 5. Improved set and [read] Keywords: administration
domino
apple
blogger
Not all defragging engines are equal
Thu, Mar 31st 2011 4:02a Adam Osborne I've written about this before, but it has come up a couple of times this week - Not all defraggers are the same. Some are free, some cost money, some have very intelligent algorithms, some aren't so good. Tweaking and optimising a defragging algorithm takes time. Time typically has a cost associated with it. One thing we've learnt over the last three years is that Domino places some rather unique requirements on a defragmention algorithm. The following rules seem to always apply:the long [read] Keywords: domino
blogger
database
server
Monitoring Archival Transaction log space to prevent a server crash
Mon, Mar 21st 2011 12:22p Adam Osborne If you are using Archival-Style Transaction Logging and the Transaction Logs are not backed up frequently enough or if the backup solution fails and does not backup and flag the backed up log extents as free, this can lead to the drive filling up entirely and crashing Domino. Here are some steps for how to set up an Event Generator monitoring for low disk space on your Transaction Log drive and then to send you an email so you have a chance to sort something out before it fills up the drive an [read] Keywords: domino
R6
blogger
database
email
server
My ingredients list for a "Domino Social Server"
Fri, Feb 18th 2011 3:46p Adam Osborne There has been a lot of talk about a Mac admin and designer client, but how about if IBM created the "Domino Social Server" Here is my ingredients list: - get one Domino 8.5.2 Server then add - Sametime for Domino blend with - a new xpages version of the Notes Admin Client add - a big dollop of xpages versions of everything in Lotus Connections. Put in - a sprinkle of Symphony live hosted on Domino and - a dash of Vulcan to merge disparate inboxes Presto, you have a fantastic "Social S [read] Keywords: admin
connections
domino
ibm
lotus
notes
sametime
symphony
xpages blogger
mac
server
That is one BIG Cyclone
Tue, Feb 1st 2011 10:02p Adam Osborne Poor Queensland is about to cop it again. http://www.news.com.au/breaking-news/floodrelief/north-queensland-braces-for-cyclone-anthony-as-cyclone-yasi-brews-behind-it/story-fn7ik2te-1225998711771 This thing is massive !! http://www.news.com.au/breaking-news/floodrelief/how-cyclone-yasi-compares-around-the-world/story-fn7ik2te-1225998762870 Stay safe [read] Keywords: blogger
107
How to deploy Defrag.NSF to 400 servers in 6 clicks
Thu, Jan 13th 2011 3:02a Adam Osborne Deploying a product can be time consuming, especially when you have a lot of servers. Some defrag products require downloading other exe's, copying files and updating Notes.ini files on the servers. This process can get very time consuming. If your time is worth money, you don't want to be doing that. To help customers deploy, upgrade and monitor Defrag.NSF we created the Defrag Enterprise Console. Here is an example of how you would use it to deploy Defrag.NSF to 400 servers. You can find [read] Keywords: notes
blogger
enterprise
74
Victorian Lotus User Group Presentation
Thu, Dec 9th 2010 9:20p Adam Osborne Last night I had the privilege to present to the Victorian Lotus User Group.br /br /a href="http://www.preemptive.com.au/presentations"Here/a is a copy of what we talked about.div class="blogger-post-footer"img width='1' height='1' src='https://blogger.googleusercontent.com/tracker/2255932723148620062-373843813667829340?l=ab1osborne.blogspot.com' alt='' //div [read] Keywords: lotus
blogger
97
Special Lotusphere pricing on Defrag.NSF V2
Mon, Dec 6th 2010 3:02a Adam Osborne span style="font-family: Helv; font-size: x-small;"span style="font-family: Arial, Helvetica, sans-serif; font-size: small;" To celebrate Lotusphere 2011,nbsp;we are offering Defrag.NSF V2 for $100 per server, which includes full technicalnbsp;support and upgrades for 12 months.br /br /This release has some amazing new features that we're sure you'll like, these include:br /ulliStill easy to install, it's a Notes database! (nothing to download, nothing to edit - and it's fully supported! [read] Keywords: domino
lotusphere
notes
blogger
database
enterprise
interface
server
101
File or Volume defrag! What's the best?
Thu, Dec 2nd 2010 11:40a Adam Osborne span style="font-family: Arial, Helvetica, sans-serif;"Often people have asked us about the benefits of Defrag.NSF over any of the commercially available "Volume" style defraggers, and some have even been surprised when we showed them how the free defragger they were using wasn't actually doing as well as they though it was. /spanbr /br /span style="font-family: Arial, Helvetica, sans-serif;"That is always the easy part for us, as the back to back results and the straight forward flexibil [read] Keywords: domino
blogger
server
