One of the best features introduced in the R8 code stream was the Synchronize Contacts feature on the replicator page.
If you are unfamiliar with this gem, it will automatically put any contacts that you have stored locally in your personal address book and place them in the hidden view $Contacts in the mail file. Very useful for making your contacts available on iNotes and mobile devices. Before, it was a manual process and often forgotten about. But as I have come to find out this week, this automation also make for a very nasty mess.
Many many moons ago, we used location documents on machines where people had to access Notes under multiple accounts. This was very helpful for the executive assistants in the company. Particularly for one assistant that has worked closely with both of the co-CEO's for many years. So on her machine we had set up a location document for CEO-A, CEO-B and for herself. When she needed to do something for CEO-A, switch to that account, log in with CEO-A's ID and work. When done, switch back to her ID and away she went. Worked like a gem. Well.....
About three weeks ago I was getting reports from a different executive assistant that CEO-B was getting CEO-A's contacts merged into his. Also, CEO-B was also getting the other executive assistants contacts as well. No mail file had the same replica ID. No other replication of personal address books to anywhere were taking place. So what was it!?!?!?!?
Well, it was something VERY easily overlooked. And not sure how or who turned it on. Especially since this is a desktop and not a laptop.
In executive assistants location documents for both CEO-A and CEO-B, this was turned on:
When that was turned on, guess what else was turned on?
So every time she switched between CEO's, they each got the others updates as well as the executive assistants personal updates. Took a couple days to figure that one out. And before anyone yells at me about the access and delegation settings, I know. There are sometimes that she needs to be them for reasons. They are the bosses and if they want it that way, thy will be done.
Now comes the hard part, the clean up. Off to the backup tapes we go!
Andy's Guide to (dis)ConnectED2015!
Sat, Dec 13th 2014 12:14p Andy Donaldson Every year about this time, I sit down in front of my computer and bang out my guide and tips for making your yearly journey to the holy land of collaborative awesomeness, Lotusphere. (You can click here to see all of the past years write-ups.) Well, it used to be called Lotusphere, but over the past couple of years it's had a bit of an identity crisis. This coming January it has once again had a change of name and is called ConnectED. Okay, no problem. But this year for the first time sinc [read] Keywords: connections
Another one bites the dust.
Mon, Jun 9th 2014 7:09p Andy Donaldson I've been feeling it coming for a long time now. The eventuality that my days as a full time Domino Administrator coming to a close. I've known for some time at work, (past couple of years), that there has been a lot of conversation about migrating away from the Domino stack. At first I fought it. Nobody listened. Nobody cared. No help from IBM either. As far as I'm concerned, they gave up on us as a customer a long time ago. Haven't heard from my rep in months. So why fight it. My [read] Keywords: domino
17 years. 16 an honest man.
Fri, Apr 25th 2014 3:40a Andy Donaldson Back before the turn of the century, I didn't know what I wanted in the world. I thought I did and that took me down many roads. But most of the time, it was roads that others had already paved. I hadn't made any of my own. I was at a crossroads in life I felt. I was on the verge of making a decision to either sticking it out in Ohio, or move back to Michigan and live in my parents basement to start over. I was looking for answers on a direction in life and that's when I decided to look [read] Keywords: email
Sametime Video Calls on a MacBook Pro - not happening
Thu, Mar 27th 2014 9:10a Andy Donaldson Okay, blogosphere, I need your ear for a few minutes.The overlords here at the day job want to start support Macs. That's a good thing in my opinion. IBM has had a Notes client for Mac, (but not an Admin or Dev client), for some time now. But with rolling out new hardware, we have to make sure everything works of course. What's not working for me right now, and is reproducible on another like Mac, is that video calls in Sametime won't work. We have nice, shiny new MacBook Pro's with Re [read] Keywords: admin
Migrating Traveler to HA Error
Sat, Mar 15th 2014 6:48a Andy Donaldson Today was the day I made the leap to migrate our production Traveler server from running on the Derby database to an SQL database. While we are not taking full advantage of HA with multiple servers, I wanted to at least get us migrated to a more robust database. Having walked through the migration steps at this link in our test environment, I felt pretty confident with the task ahead. After the server restarted and Traveler launched, the migration process began. But not too long after the mi [read] Keywords: ibm