One of the best features introduced in the R8 code stream was the Synchronize Contacts feature on the replicator page.
If you are unfamiliar with this gem, it will automatically put any contacts that you have stored locally in your personal address book and place them in the hidden view $Contacts in the mail file. Very useful for making your contacts available on iNotes and mobile devices. Before, it was a manual process and often forgotten about. But as I have come to find out this week, this automation also make for a very nasty mess.
Many many moons ago, we used location documents on machines where people had to access Notes under multiple accounts. This was very helpful for the executive assistants in the company. Particularly for one assistant that has worked closely with both of the co-CEO's for many years. So on her machine we had set up a location document for CEO-A, CEO-B and for herself. When she needed to do something for CEO-A, switch to that account, log in with CEO-A's ID and work. When done, switch back to her ID and away she went. Worked like a gem. Well.....
About three weeks ago I was getting reports from a different executive assistant that CEO-B was getting CEO-A's contacts merged into his. Also, CEO-B was also getting the other executive assistants contacts as well. No mail file had the same replica ID. No other replication of personal address books to anywhere were taking place. So what was it!?!?!?!?
Well, it was something VERY easily overlooked. And not sure how or who turned it on. Especially since this is a desktop and not a laptop.
In executive assistants location documents for both CEO-A and CEO-B, this was turned on:
When that was turned on, guess what else was turned on?
So every time she switched between CEO's, they each got the others updates as well as the executive assistants personal updates. Took a couple days to figure that one out. And before anyone yells at me about the access and delegation settings, I know. There are sometimes that she needs to be them for reasons. They are the bosses and if they want it that way, thy will be done.
Now comes the hard part, the clean up. Off to the backup tapes we go!
Andy's Guide to.......
Thu, Jan 2nd 2014 8:45p Andy Donaldson Okay, I have been a bit of a slacker this year. I haven't gotten around to my annual "Andy's Guide to Connect-o-sphere" post. So, until I do, here are the links to years past! Enjoy! [read] Keywords: lotusphere
Wed, Dec 4th 2013 7:36a Andy Donaldson So it's that time of the year again when all the good little Domino Admins and Developers get all starry eyed and anxious with the anticipation of going to Lotuspher...I mean Connect. One of the fun things that goes on at the event is the "Wednesday night party" at one of the local Orlando theme parks. For me, that's always something I look forward to. Not much of a thrill ride person myself, but enjoy the themes of the parks. In years past, it was a closely guarded secret on which park [read] Keywords: domino
The 8.1 Upgrade Blues
Fri, Oct 18th 2013 9:10a Andy Donaldson If you hadn't heard yesterday, Microsoft officially released their latest operating system, Windows 8.1, to the populace. With much excitement to officially get a "Start" button back, I raced off to the interwebs to try and download the software. Problem was, I had downloaded and installed the Windows 8.1 preview on my personal laptop. That was a problem. Well, not really a problem, but a pain. You see, to get the latest version I had to go through a refresh process which basically took [read] Keywords: applications
The curious case of the Trash folder design
Mon, Sep 16th 2013 8:25a Andy Donaldson I know. It's been a while and this post has nothing to do with photography...until I mentioned it just now. But I wanted to write this one out before I forget. Had a user call this morning saying that they had created a folder in their mail file and it took the design of a Trash folder. So when the user tried to drag and drop a message out of that folder, they go a message: "You cannot drag and drop out of Trash with Soft Deletes enabled. Please use Restore instead." Okay, this was a new [read] Keywords: admin