193 Lotus blogs updated hourly. Who will post next? Home | Blogs | Search | About 
 
Latest 7 Posts
Amazon Echo
Wed, Mar 29th 2017 8
Running results and future plans
Mon, Aug 8th 2016 7
Bill Nye and Ken Ham debate
Thu, Jul 7th 2016 10
Gallery test
Fri, Jul 1st 2016 5
A view on Young Earth Creationism
Wed, Jun 29th 2016 8
Working on implementing a new theme
Tue, Jun 28th 2016 10
FindTime for Outlook
Tue, Feb 16th 2016 10
Top 10
Power BI app for Windows 8.1
Thu, Feb 27th 2014 11
Outlook 2016 modern attachments
Thu, Oct 1st 2015 11
Plantronics Voyager Focus UC
Wed, Jan 27th 2016 11
FindTime for Outlook
Tue, Feb 16th 2016 10
Working on implementing a new theme
Tue, Jun 28th 2016 10
Bill Nye and Ken Ham debate
Thu, Jul 7th 2016 10
Microsoft Project Siena
Wed, Feb 19th 2014 9
Power BI for Office 365
Wed, Jun 4th 2014 9
TomTom Runner GPS watch
Mon, Apr 27th 2015 8
A view on Young Earth Creationism
Wed, Jun 29th 2016 8


FindTime for Outlook
Twitter Google+ Facebook LinkedIn Addthis Email Gmail Flipboard Reddit Tumblr WhatsApp StumbleUpon Yammer Evernote Delicious
Darren    

One of my major irritations with the whole calendar and scheduling business is receiving an invitation to a time when I’m already busy. If said invitation is from an internal person this is utterly unforgiveable as my free / busy time (and appointment subjects) is available for all to see… therefore they have just not bothered and have adopted the “well I’m free at that time” mentality. Decline.

If the invitation comes from an external it’s a different matter – they can’t see my schedule, so they’re taking the shot-in-the-dark approach (which sometimes offers a small slice of serendipity). However, we often resort to an e-mail exchange based on the “please send me some dates when you’re free” approach, and then I have to look at my calendar, type some words into an e-mail, and I’m already bored just thinking about it. When you want to schedule a meeting in this way and involve four or five people… okay, you get the picture.

Now here’s the good news. The Microsoft Garage has created an add-in for Outlook, named FindTime. Systems requirements – the chairperson has to be using Outlook 2013 or 2016 with an Office 365 account, but the meeting invitees don’t need anything other than a valid e-mail address, a web browser and a connection to the interweb. The basic premise is that the chairperson suggests some time / date slots, the invitees vote (yes, no and preferred), and then when all (or most) of the votes are in the chairperson schedules for the best time suiting everyone concerned. In more detail (click on the images for larger versions)…

  1. FindTime for OutlookThe chairperson creates an invitation as usual, and adds attendees (internal and external).
  2. The chairperson click on the New Meeting Poll button.
  3. The FindTime panel opens and suggests some time slots – small men in green indicate free time found for internal people, red means they’re busy and grey indicates a person for whom there is no info (e.g. external, or a secured calendar).
  4. The chairperson selects some of the time slots – preferably the ones where the internal attendees can all make it, and probably across a few days.
  5. After clicking ‘Next’ they add a location, and insert into an e-mail.
  6. The e-mail is sent to the attendees (this will be their notification for voting), and placeholders for the potential meeting times are added to the chairperson’s calendar.
  7. FindTime for OutlookThe action now switches to an attendee – they receive the e-mail, which states the details of the meeting and allows them to ‘Select options’.
  8. They’re directed to a web page where they can see the votes so far, and they can cast their own.
  9. Back to the chairperson, who is advised when someone votes and sees the voting progress in an e-mail.
  10. When the voting is complete, the chairperson will receive an e-mail summary, and (all things being well) there will be at least one slot that suits everyone.
  11. If there’s only one slot, the invitation will be sent automatically and the placeholders will be deleted from the chairperson’s calendar.
  12. In the event of two or more acceptable slots, the chairperson can schedule one of them.

FindTime is free to download and use – give it a go, I’ve found it extremely useful.



---------------------
http://www.dadams.co.uk/2016/02/16/findtime-for-outlook/
Feb 16, 2016
11 hits



Recent Blog Posts
8
Amazon Echo
Wed, Mar 29th 2017 8:59p   Darren Adams
Here at dadams.co.uk we’re always quick to bring the news of new tech… oh, hang on, the Amazon Echo has actually been available for more than two years. Okay, well, the Adams household acquired one about a month ago. We don’t have a dog named Alexa, which means the Echo doesn’t have to tell us it doesn’t understand the question when we tell the dog (which isn’t called Alexa) to go out for a number two. If the dog was named Alexa, we could change the Echo
7
Running results and future plans
Mon, Aug 8th 2016 3:24p   Darren Adams
I’m pinning this here as a reminder to myself as to when races are, and as a log of times so far. 10 km 22nd March 2015 – Eton Dorney Lake – 56 minutes 11 seconds 3rd May 2015 – Run Frimley – 54 minutes 34 seconds 17th May 2015 – Royal Berkshire Green Park – 51 minutes 7 seconds 3rd June 2015 – Yateley race 1 – 49 minutes 22 seconds 12th July 2015 – Vitality British London run – 52 minutes 21 seconds 13th September 2015 – Se
10
Bill Nye and Ken Ham debate
Thu, Jul 7th 2016 7:55p   Darren Adams
5
Gallery test
Fri, Jul 1st 2016 6:03a   Darren Adams
This is a gallery test.
8
A view on Young Earth Creationism
Wed, Jun 29th 2016 1:02p   Darren Adams
Allowing the notion that the Earth is 6,000 years old to be promulgated in schools is like teaching kids that the distance across the United States is 17 feet.
10
Working on implementing a new theme
Tue, Jun 28th 2016 8:06p   Darren Adams
Here at dadams.co.uk we’re working on implementing a new theme, so things may look a bit odd for a while.




Created and Maintained by Yancy Lent - About - Planet Lotus Blog - Advertising - Mobile Edition