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You asked. IBM responds: Interim Fix for Domino to support SHA-2 and TLS fix for POODLE attack.
Wed, Oct 22nd 2014 162
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Making a REAL difference in your inbox management. (HINT: Don’t use Domino inbox maintenance!)
David (The Notes Guy In Seattle)    

When I was in college, I had a professor who demanded all computer programs be written modularly, broken into logical functions and procedures that were short enough to be viewed on one screen without scrolling.  We would get a one letter grade deduction for each procedure in the program that did not fit on one screen.  (at that time, one screen was 25 lines)  His reasoning was that troubleshooting a unit of code was vastly more difficult when the entire piece could not be viewed at one time.

This same best practice applies to most everything you view on the computer including websites and INBOXES.  That’s right.  The moment you have to scroll your inbox to view all the messages, you have reached the point of functional breakdown.  Once you have to scroll the inbox, those messages not on the screen are less likely to be looked at ever again and it is very unlikely it will ever get back to not scrolling without radical action.  Why?  Because it literally becomes endless.  That is, you can’t see the ends.  Other than the size of the slider in relation to the bar, there is no way to tell how many messages are in the inbox.  And as the saying goes, out of sight, out of mind.   It is vastly easier to keep an inbox to less than one screen full than it is to reduce an inbox to one screen once the scroll bar appears.

Some people would have you believe the Inbox Maintenance feature is the greatest thing to come along for maintaining your inbox.  WRONG.  All it does is hides the problem and makes it even harder to fix later.  Once you remove the messages from the inbox without adding them to another folder, they become lost in the morass of the All Documents view, forever inseparable from the messages that have been properly filed except through creative coding of an agent.  Sure, that will temporarily improve server performance, but it does not go far enough to address the real problem: degraded human performance.  The server will tolerate an inbox with several hundred messages.  But humans performance degrades as soon as they don’t all fit on one screen. (This is the one advantage of using the preview pane on the side rather than the bottom.)

WHAT YOU NEED TO KNOW
Step 1: Empty your inbox.
- Create a folder called “Inbox 2010″
- Open your inbox and select all messages.  All of them.  On a PC type Ctrl-A to select all.
- Drag them to the new folder you just created.  You now have an empty inbox.  You can always go back and deal with those messages you moved when you have extra time.  But we both know that won’t happen.

Step 2: Keep the inbox empty for as long as you can.
- Make it your goal to eliminate all new messages promptly.  Whenever possible, process each one only once.  Read it, act on it and delete or file it.  Much like a video game, your goal is to “kill” the emails.  You lose as soon as your inbox gets large enough to scroll.

Step 3: Game Over: Start again.
- When you get the scroll bar for the inbox, repeat step 1 again.

You can simplify the process of filing messages if you  install Swiftfile, the free add-on from IBM that learns your message filing habits and gives quick links for the 3 folders you will most likely want to file the message.  In just one click the message is filed and next one opened.  (see screen shot)

For more on this topic, check out the book Getting Things Done by David Allen.




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http://blog.thenotesguyinseattle.com/2010/12/20/making-a-real-difference-in-your-inbox-management-hint-dont-use-domino-inbox-maintenance/
Dec 20, 2010
11 hits



Recent Blog Posts
124


IBM requests feedback on webpage layout of IBM Connections
Fri, Oct 31st 2014 10:15a   David Hablewitz
If you use IBM Connections or Connections in SmartCloud, they would like your feedback. Even if you don’t, you might checkout the mockups.  See the letter below. This is your chance to influence the product design. I had much feedback on all 3 mock-ups, much like my blog post regarding their Passport Advantage website that […] [read] Keywords: connections ibm
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You asked. IBM responds: Interim Fix for Domino to support SHA-2 and TLS fix for POODLE attack.
Wed, Oct 22nd 2014 2:19p   David Hablewitz
All the information you need is in these two technotes: http://www-01.ibm.com/support/docview.wss?uid=swg21418982 http://www-01.ibm.com/support/docview.wss?uid=swg21687167 Watch for the fix to be posted on Fix Central soon.  Then this can be marked Completed in Greenhouse and IdeaJam.net Note that one of these will only be supported on Domino 9.0.1.  The 8.5 code can’t support SHA-2 encryption. What does this […] [read] Keywords: domino ibm ideajam ideajam.net
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From friend lists to ads clicked, find out exactly what data Facebook has on you
Fri, Oct 10th 2014 6:11a   David Hablewitz
Wonder what data Facebook has on you? Follow these steps to download and view everything they know about you. I expect you’re going to be surprised. Here’s how: 1. Log in to https://www.facebook.com 2. Click on the settings icon in the top right of the page, then click on Settings in the pop down menu. […] [read] Keywords: facebook network
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Wed, Sep 24th 2014 7:12a   David Hablewitz
When you hear the term Social Software, many of us think of Twitter, Facebook, Pinterest, Linkedin and other similar consumer-oriented websites.  But social software is becoming more broadly adopted in the workplace as well. Gartner recently published a report assessing 17 different vendors of social software solutions for business.  Some of these I had never […] [read] Keywords: facebook linkedin social software twitter
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Sun, Sep 21st 2014 11:14p   David Hablewitz
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Quick Tip: Using the “like” feature in IBM Connections for more than just liking a file
Wed, Sep 10th 2014 6:13a   David Hablewitz
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SmartCloud Tip #05: Problems for mail and calendar delegates. You’ll get tons of helpdesk calls if you don’t do this.
Mon, Sep 8th 2014 6:12a   David Hablewitz
One of the points IBM stresses during your migration to SmartCloud is to migrate delegates of mail files, calendars, and contacts either ahead of or at the same time as the people who delegated them (delegators). This is necessary because a user cannot access databases on the SmartCloud servers until their own account has been added to the service. This is part of the security model. In other words, mail files in the service can only be viewed by users that are in the service. No problem. As you [read] Keywords: admin adminp agent ibm lotus best practice database ideajam ideajam.net security server
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How Your Learning Mindset Can Cost Your Job (and how to avoid it)
Mon, Sep 1st 2014 6:13a   David Hablewitz
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WARNING: Google Apps for Business Terms of Service
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How to get Sametime Video Chat in SmartCloud
Sun, Aug 24th 2014 11:12p   David Hablewitz
The maintenance window is over and SmartCloud Sametime chat now includes audio and video.  Some details to know: First, the feature is accessible only via a browser or via the mobile app.  It is not available in the Notes embedded client (yet).  Also, all parties in the chat must be logged into SmartCloud. That makes sense. If they weren’t, you couldn’t chat with them either. Once logged into https://collabserv.com website, logged into Sametime, open your contacts list.  You wi [read] Keywords: notes sametime community mobile




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