361 Lotus blogs updated hourly. Who will post next? Home | Downloads | Events | Pods | Blogs | Search | myPL | About 
 
Latest 7 Posts
IBM’s next generation cloud email solution is coming to CONSUMERS for FREE!
Thu, Nov 27th 2014 112
Roadmap of IBM Connections and IBM Connections Cloud (SmartCloud) Explained
Tue, Nov 25th 2014 167
Domino Developer Needed
Mon, Nov 24th 2014 256
IBM requests feedback on webpage layout of IBM Connections
Fri, Oct 31st 2014 139
You asked. IBM responds: Interim Fix for Domino to support SHA-2 and TLS fix for POODLE attack.
Wed, Oct 22nd 2014 177
From friend lists to ads clicked, find out exactly what data Facebook has on you
Fri, Oct 10th 2014 87
Latest Gartner Magic Quadrant report on Social Software for Business
Wed, Sep 24th 2014 62
Top 10
Domino Developer Needed
Mon, Nov 24th 2014 256
You asked. IBM responds: Interim Fix for Domino to support SHA-2 and TLS fix for POODLE attack.
Wed, Oct 22nd 2014 177
Roadmap of IBM Connections and IBM Connections Cloud (SmartCloud) Explained
Tue, Nov 25th 2014 167
IBM requests feedback on webpage layout of IBM Connections
Fri, Oct 31st 2014 139
SmartCloud Tip #05: Problems for mail and calendar delegates. You’ll get tons of helpdesk calls if you don’t do this.
Mon, Sep 8th 2014 134
IBM’s next generation cloud email solution is coming to CONSUMERS for FREE!
Thu, Nov 27th 2014 112
From friend lists to ads clicked, find out exactly what data Facebook has on you
Fri, Oct 10th 2014 87
New easy way to get your IBM software downloads via SmartCloud!
Tue, Aug 12th 2014 80
SmartCloud Demonstration at Seattle Technical Forum Meetup, Redmond, WA
Tue, Apr 29th 2014 78
Witness to a Murder
Sun, Sep 21st 2014 68


Making a REAL difference in your inbox management. (HINT: Don’t use Domino inbox maintenance!)
David (The Notes Guy In Seattle)    

When I was in college, I had a professor who demanded all computer programs be written modularly, broken into logical functions and procedures that were short enough to be viewed on one screen without scrolling.  We would get a one letter grade deduction for each procedure in the program that did not fit on one screen.  (at that time, one screen was 25 lines)  His reasoning was that troubleshooting a unit of code was vastly more difficult when the entire piece could not be viewed at one time.

This same best practice applies to most everything you view on the computer including websites and INBOXES.  That’s right.  The moment you have to scroll your inbox to view all the messages, you have reached the point of functional breakdown.  Once you have to scroll the inbox, those messages not on the screen are less likely to be looked at ever again and it is very unlikely it will ever get back to not scrolling without radical action.  Why?  Because it literally becomes endless.  That is, you can’t see the ends.  Other than the size of the slider in relation to the bar, there is no way to tell how many messages are in the inbox.  And as the saying goes, out of sight, out of mind.   It is vastly easier to keep an inbox to less than one screen full than it is to reduce an inbox to one screen once the scroll bar appears.

Some people would have you believe the Inbox Maintenance feature is the greatest thing to come along for maintaining your inbox.  WRONG.  All it does is hides the problem and makes it even harder to fix later.  Once you remove the messages from the inbox without adding them to another folder, they become lost in the morass of the All Documents view, forever inseparable from the messages that have been properly filed except through creative coding of an agent.  Sure, that will temporarily improve server performance, but it does not go far enough to address the real problem: degraded human performance.  The server will tolerate an inbox with several hundred messages.  But humans performance degrades as soon as they don’t all fit on one screen. (This is the one advantage of using the preview pane on the side rather than the bottom.)

WHAT YOU NEED TO KNOW
Step 1: Empty your inbox.
- Create a folder called “Inbox 2010″
- Open your inbox and select all messages.  All of them.  On a PC type Ctrl-A to select all.
- Drag them to the new folder you just created.  You now have an empty inbox.  You can always go back and deal with those messages you moved when you have extra time.  But we both know that won’t happen.

Step 2: Keep the inbox empty for as long as you can.
- Make it your goal to eliminate all new messages promptly.  Whenever possible, process each one only once.  Read it, act on it and delete or file it.  Much like a video game, your goal is to “kill” the emails.  You lose as soon as your inbox gets large enough to scroll.

Step 3: Game Over: Start again.
- When you get the scroll bar for the inbox, repeat step 1 again.

You can simplify the process of filing messages if you  install Swiftfile, the free add-on from IBM that learns your message filing habits and gives quick links for the 3 folders you will most likely want to file the message.  In just one click the message is filed and next one opened.  (see screen shot)

For more on this topic, check out the book Getting Things Done by David Allen.




---------------------
http://blog.thenotesguyinseattle.com/2010/12/20/making-a-real-difference-in-your-inbox-management-hint-dont-use-domino-inbox-maintenance/
Dec 20, 2010
13 hits



Recent Blog Posts
112


IBM’s next generation cloud email solution is coming to CONSUMERS for FREE!
Thu, Nov 27th 2014 5:13a   David Hablewitz
Last week IBM provided a glimpse into their next innovation in email.  Code-named MailNext, it is now formally named Verse.  This is the next evolution of Connections Cloud, their enterprise cloud suite of software. Now, just a week later, IBM has announced plans to make Verse available to CONSUMERS for FREE!!! This is unprecedented by […] [read] Keywords: connections ibm email enterprise
167


Roadmap of IBM Connections and IBM Connections Cloud (SmartCloud) Explained
Tue, Nov 25th 2014 5:12a   David Hablewitz
(Note: because the features of IBM Connections is so tightly tied to releases in IBM Connections Cloud, this story applies to both) On September 24th I published an article analyzing the Gartner report about Social business offerings.  In it I mentioned the lack of a roadmap for IBM Connections Cloud (SmartCloud).  The issue keeps resurfacing.  […] [read] Keywords: connections ibm
256


Domino Developer Needed
Mon, Nov 24th 2014 5:10p   David Hablewitz
Domino developer needed to support and extend Domino web applications.  Currently running Domino 8.5 and in the process of upgrading to 9.0. The Domino apps also integrate heavily with other business applications. The position involves frequent customer contact (both email and phone) so patience, professionalism, English language skills, and personality are very important. This position […] [read] Keywords: domino applications email
139


IBM requests feedback on webpage layout of IBM Connections
Fri, Oct 31st 2014 10:15a   David Hablewitz
If you use IBM Connections or Connections in SmartCloud, they would like your feedback. Even if you don’t, you might checkout the mockups.  See the letter below. This is your chance to influence the product design. I had much feedback on all 3 mock-ups, much like my blog post regarding their Passport Advantage website that […] [read] Keywords: connections ibm
177


You asked. IBM responds: Interim Fix for Domino to support SHA-2 and TLS fix for POODLE attack.
Wed, Oct 22nd 2014 2:19p   David Hablewitz
All the information you need is in these two technotes: http://www-01.ibm.com/support/docview.wss?uid=swg21418982 http://www-01.ibm.com/support/docview.wss?uid=swg21687167 Watch for the fix to be posted on Fix Central soon.  Then this can be marked Completed in Greenhouse and IdeaJam.net Note that one of these will only be supported on Domino 9.0.1.  The 8.5 code can’t support SHA-2 encryption. What does this […] [read] Keywords: domino ibm ideajam ideajam.net
87


From friend lists to ads clicked, find out exactly what data Facebook has on you
Fri, Oct 10th 2014 6:11a   David Hablewitz
Wonder what data Facebook has on you? Follow these steps to download and view everything they know about you. I expect you’re going to be surprised. Here’s how: 1. Log in to https://www.facebook.com 2. Click on the settings icon in the top right of the page, then click on Settings in the pop down menu. […] [read] Keywords: facebook network




62


Latest Gartner Magic Quadrant report on Social Software for Business
Wed, Sep 24th 2014 7:12a   David Hablewitz
When you hear the term Social Software, many of us think of Twitter, Facebook, Pinterest, Linkedin and other similar consumer-oriented websites.  But social software is becoming more broadly adopted in the workplace as well. Gartner recently published a report assessing 17 different vendors of social software solutions for business.  Some of these I had never […] [read] Keywords: facebook linkedin social software twitter
68


Witness to a Murder
Sun, Sep 21st 2014 11:14p   David Hablewitz
Taking a diversion from the usual technology-related topic to share a bit of what most people will never see,  Sunday morning, 5:30 AM, the first day of Fall, 2014.  My internal alarm clock wakes me up. It is still quite dark outside.  Charlie, our rooster hasn’t even woken up yet.  That reminds me of something […] [read] Keywords:
49


Quick Tip: Using the “like” feature in IBM Connections for more than just liking a file
Wed, Sep 10th 2014 6:13a   David Hablewitz
The Like feature in IBM Connections is a great way to show you “Like” a file that has been posted.  But don’t get caught up in the mindset of Facebook “likes”.  This feature can also be a shortcut for a document review cycle.  Instead of creating todos in an Activity and assigning it to each […] [read] Keywords: connections ibm facebook
134


SmartCloud Tip #05: Problems for mail and calendar delegates. You’ll get tons of helpdesk calls if you don’t do this.
Mon, Sep 8th 2014 6:12a   David Hablewitz
One of the points IBM stresses during your migration to SmartCloud is to migrate delegates of mail files, calendars, and contacts either ahead of or at the same time as the people who delegated them (delegators). This is necessary because a user cannot access databases on the SmartCloud servers until their own account has been added to the service. This is part of the security model. In other words, mail files in the service can only be viewed by users that are in the service. No problem. As you [read] Keywords: admin adminp agent ibm lotus best practice database ideajam ideajam.net security server




Created and Maintained by Yancy Lent - About - Blog Submission - Suggestions - Change Log - Blog Widget - Advertising - Mobile Edition