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SmartCloud Tip #04: Special considerations for Soft Deletions with MMR
Sat, Mar 15th 2014 104
Wealth is not measured by how much you have, but by how much you give
Thu, Mar 13th 2014 104
SmartCloud Tip #03: Important Details to Setting the ACL on your Mail Files
Tue, Mar 4th 2014 160
iSecurity hole is not so good
Tue, Feb 25th 2014 139
2014 Winter Olympics Numbers Games
Sun, Feb 23rd 2014 175
Computer gaming companies are choosing IBM over Amazon
Sun, Feb 16th 2014 316
SmartCloud Tip #02: Best Practices to get mail files ready to move to SmartCloud
Thu, Feb 13th 2014 195
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Computer gaming companies are choosing IBM over Amazon
Sun, Feb 16th 2014 316
A web resource by the Federal government to educate managers and employees about effective telecommuting
Mon, Mar 4th 2013 267
Quick Tip: Fix for unexplainable common crashes of Lotus Notes 8.x with Eclipse
Thu, Feb 13th 2014 265
IBM published list of business partners certified in SmartCloud mail onboarding
Fri, Feb 7th 2014 241
The tone is set for #IBMConnect 2014 and I am convinced Computing Power is the next Utility
Sun, Jan 26th 2014 229
Connectosphere 2014 Final Day: GURUpalooza!, Ask the Product Managers, Ask the Developers sessions
Wed, Feb 5th 2014 221
Get the most out of your Connections account at IBM Connect 2014 (Connect O’Sphere)
Mon, Jan 20th 2014 208
SmartCloud Tip #01 Using the Notes admin client to compliment the SmartCloud web admin screens
Sat, Jan 18th 2014 205
SmartCloud Tip #02: Best Practices to get mail files ready to move to SmartCloud
Thu, Feb 13th 2014 195
2014 Winter Olympics Numbers Games
Sun, Feb 23rd 2014 175


Making a REAL difference in your inbox management. (HINT: Don’t use Domino inbox maintenance!)
David (The Notes Guy In Seattle)    

When I was in college, I had a professor who demanded all computer programs be written modularly, broken into logical functions and procedures that were short enough to be viewed on one screen without scrolling.  We would get a one letter grade deduction for each procedure in the program that did not fit on one screen.  (at that time, one screen was 25 lines)  His reasoning was that troubleshooting a unit of code was vastly more difficult when the entire piece could not be viewed at one time.

This same best practice applies to most everything you view on the computer including websites and INBOXES.  That’s right.  The moment you have to scroll your inbox to view all the messages, you have reached the point of functional breakdown.  Once you have to scroll the inbox, those messages not on the screen are less likely to be looked at ever again and it is very unlikely it will ever get back to not scrolling without radical action.  Why?  Because it literally becomes endless.  That is, you can’t see the ends.  Other than the size of the slider in relation to the bar, there is no way to tell how many messages are in the inbox.  And as the saying goes, out of sight, out of mind.   It is vastly easier to keep an inbox to less than one screen full than it is to reduce an inbox to one screen once the scroll bar appears.

Some people would have you believe the Inbox Maintenance feature is the greatest thing to come along for maintaining your inbox.  WRONG.  All it does is hides the problem and makes it even harder to fix later.  Once you remove the messages from the inbox without adding them to another folder, they become lost in the morass of the All Documents view, forever inseparable from the messages that have been properly filed except through creative coding of an agent.  Sure, that will temporarily improve server performance, but it does not go far enough to address the real problem: degraded human performance.  The server will tolerate an inbox with several hundred messages.  But humans performance degrades as soon as they don’t all fit on one screen. (This is the one advantage of using the preview pane on the side rather than the bottom.)

WHAT YOU NEED TO KNOW
Step 1: Empty your inbox.
- Create a folder called “Inbox 2010″
- Open your inbox and select all messages.  All of them.  On a PC type Ctrl-A to select all.
- Drag them to the new folder you just created.  You now have an empty inbox.  You can always go back and deal with those messages you moved when you have extra time.  But we both know that won’t happen.

Step 2: Keep the inbox empty for as long as you can.
- Make it your goal to eliminate all new messages promptly.  Whenever possible, process each one only once.  Read it, act on it and delete or file it.  Much like a video game, your goal is to “kill” the emails.  You lose as soon as your inbox gets large enough to scroll.

Step 3: Game Over: Start again.
- When you get the scroll bar for the inbox, repeat step 1 again.

You can simplify the process of filing messages if you  install Swiftfile, the free add-on from IBM that learns your message filing habits and gives quick links for the 3 folders you will most likely want to file the message.  In just one click the message is filed and next one opened.  (see screen shot)

For more on this topic, check out the book Getting Things Done by David Allen.




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http://blog.thenotesguyinseattle.com/2010/12/20/making-a-real-difference-in-your-inbox-management-hint-dont-use-domino-inbox-maintenance/
Dec 20, 2010
24 hits



Recent Blog Posts
104


SmartCloud Tip #04: Special considerations for Soft Deletions with MMR
Sat, Mar 15th 2014 6:12p   David Hablewitz
The SmartCloud administration panel has a setting for how long deleted messages are in the trash.  From the administration screen, in the left navigation click on IBM SmartCloud Notes, Click Account Settings… Click Email Management. This setting overrides the setting in the database properties – advanced tab – soft deletions. However… If your users are using Managed Mail Replicas (MMR), then they have a local replica and the Notes client will still process soft de [read] Keywords: acl admin administration ibm notes notes client database email properties server
104


Wealth is not measured by how much you have, but by how much you give
Thu, Mar 13th 2014 11:12p   David Hablewitz
This time of year I am normally helping out at my YMCA with their Partners With Youth campaign, sitting in a phone bank with other volunteers, calling people in the community asking for donations to help their cause. Phone bank volunteers working hard This is a charity that helps provide funding for kids whose family can’t afford to put them into programs like before and after school care, swim lessons, or summer camp. In some cases this care is vital in making it possible for their parent [read] Keywords: community
160


SmartCloud Tip #03: Important Details to Setting the ACL on your Mail Files
Tue, Mar 4th 2014 5:14a   David Hablewitz
When you move to SmartCloud Notes, you get many great benefits, but of course there are a few tradeoffs.  One of those is giving up Manager access to the mail files.  Whether you’re the mail file owner or the system administrator, the best access you’ll ever have is Editor.  And unless you explicitly configure it otherwise, by default only the mail file owner will have any access at all. This is actually great for enforcing best practices. Users should never have more than editor [read] Keywords: acl admin agent ibm notes application applications bug database server
139


iSecurity hole is not so good
Tue, Feb 25th 2014 5:12a   David Hablewitz
Be wary of using your iWhatever on public networks until the patches are made.  The scary part is not knowing how long the “bad guys” have been exploiting this. http://www.huffingtonpost.com/2014/02/24/apple-security_n_4847109.html [read] Keywords: apple
175


2014 Winter Olympics Numbers Games
Sun, Feb 23rd 2014 11:11p   David Hablewitz
When looking at the medal count from the 2014 winter Olympics, at a glance it appears the United States did really well finishing with the second-highest medal count of any country. Medal Counts But then I saw Norway was in third place, and it made me wonder… So I drafted a quick spreadsheet (using IBM SmartCloud Docs) and came up with this graphic, of medals per million people in each country. Suddenly the U.S. didn’t do so hot while Norway  totally owns the winter games, all 5 mi [read] Keywords: ibm
316


Computer gaming companies are choosing IBM over Amazon
Sun, Feb 16th 2014 10:12p   David Hablewitz
A few weeks ago I mentioned on the first day of IBM Connect conference that it is clear now beyond any doubt that computing power is becoming the next utility like electricity, phone, water, and cable TV.  I predict that there will come a day in the very near future when few companies will still have their own physical data center.  This article is more proof of that as the gaming industry is the first to make this move.  But even more interesting is that IBM, not Amazon, Google or Microsoft, [read] Keywords: ibm lotus google microsoft office




195


SmartCloud Tip #02: Best Practices to get mail files ready to move to SmartCloud
Thu, Feb 13th 2014 11:12p   David Hablewitz
Here are several essential tips to avoid users having problems after migrating users’ mail to SmartCloud and to avoid having problems during the migration. 1.  First, make an initial pass with the Onboarding Planning Tool (OPT) as early in the migration planning process as possible.  You will want to get a jumpstart on fixing all the errors it is going to find that you never knew you had.  This will also help to identify all those orphaned accounts no longer in use so you can get a more [read] Keywords: admin agent ibm ldd lotus notes desktop server wiki
265


Quick Tip: Fix for unexplainable common crashes of Lotus Notes 8.x with Eclipse
Thu, Feb 13th 2014 5:11a   David Hablewitz
Lotus Notes Version 8.x introduced the Eclipse-based extension with many new features and functions possible.  But along with that came a world of new opportunities for software failures. The introduction of the Fault Reports database made it easier to gather crash information, but still doesn’t provide any tools for fixing the issues or identifying the cause of many errors in the Eclipse configuration information that is stored in the Workspace directory located in the Notes data directo [read] Keywords: ibm lotus notes notes client database eclipse email properties workspace
241


IBM published list of business partners certified in SmartCloud mail onboarding
Fri, Feb 7th 2014 5:12a   David Hablewitz
IBM has published the list of business partners certified in onboarding to IBM  SmartCloud mail. Our company, Divergent Solutions LLC, is one of only 10 companies currently listed for the entire U.S. that IBM has entrusted to perform such migrations.  So what exactly does that mean?  Well if you are considering a cloud alternative for your company’s email (whether it is currently on Outlook, gmail, or Notes), Divergent Solutions can handle the process from end to end .  Licensing, plan [read] Keywords: ibm notes email outlook
221


Connectosphere 2014 Final Day: GURUpalooza!, Ask the Product Managers, Ask the Developers sessions
Wed, Feb 5th 2014 11:10p   David Hablewitz
(Long article. Jump to the meat at the end if you don’t want the full story) If you left before the end of the conference, you missed the best part. Thursday always holds the crown jewels: GURUpalooza, Ask the Product Managers, and Ask the Developers.  Each of these sessions have a panel on stage and give attendees a chance to ask any question they wish or give their suggestions.  If you were there, you already know this is my favorite day of the conference. No surprise given my love for [read] Keywords: admin administration collaboration domino ibm lotusphere notes notes client R6 ray ozzie roaming sametime traveler applications development ideajam microsoft mobile office outlook server workspace




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