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Always something to learn – IBM Notes
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The Perfect Collaboration Environment Sought
   

Help me out here. I'm looking for a solution for a small company (under 50 users), mostly heavy travelers. They need easy to use and reliable email, calendaring, file sharing and collaboration (presence, IM, meetings, discussion/micro blogging, etc.). They need to collaborate and share files with each other and with clients and prospects.

They need contact management. They need off line capability for when they're on airplanes, in secure buildings, etc. They need platform independence -- at least Mac OS X and MS Windows, iPhone/iPad and Blackberry but Linux and Android wouldn't hurt.

It needs to be a shared system: They need shared address books for mail, collaboration and contact management. They need to be able to check each others' calendars, schedule meetings and reserve rooms and resources (e.g. conference lines). They need to be able to have administrative staff manage their contacts, add entries to their calendars and do mailings on their behalf.

The system needs to be secure without being too hard to use. They need some granularity so they can share certain files with only certain clients. The whole thing needs to be easily and reliably backed up.

They still use the phone a lot. They would like to be able to dial from their address book when on the PC and when on their PDA. They want to be able to take advantage of IP telephony for ease of use and to reduce costs, especially when traveling outside the country. They want to receive voice mail in their inbox.

Simple right?

Please share your thoughts. I don't want a proposal. I want discussion and ideas on how to make a small organization as productive as possible -- preferably at reasonable cost and with a solution that's simple to manage.

[I want to treat this as a wide open search for the best solution, but I'll post their current solutions list in a comment for those that are interested.]

David

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http://theremustbe.posterous.com/the-perfect-collaboration-environment-sought
Oct 13, 2011
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Recent Blog Posts
617


Blackberry 10.2.1
Fri, Apr 18th 2014 7:11a   David Schaffer
Weeks after Blackberry release 10.2.1 AT&T has finally made it available to Blackberry 10 users. I know there were lots of reviews when it first came out but I thought I would make a couple of observations here. First, leave some time for the upgrade. It’s a 630MB download and it took about an hour after the download finished before my Q10 was fully upgraded and restarted. Blackberry recommends leaving the unit connected to power the entire time and to be on WiFi. I unplugged the power [read] Keywords: blackberry office security wifi
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Mon, Apr 14th 2014 12:10p   David Schaffer
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Mon, Mar 24th 2014 10:10a   David Schaffer
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Mac Presentation Gurus – Your help needed
Mon, Jan 6th 2014 10:10a   David Schaffer
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Fri, Dec 27th 2013 10:10a   David Schaffer
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288


BBM (Blackberry Messenger) now out for iPhone and Android
Wed, Oct 23rd 2013 10:10a   David Schaffer
After some false starts Blackberry is now rolling out BBM for iPhone and Android. Chris Miller did a good post on the details: http://www.idonotes.com/IdoNotes/idonotes.nsf/dx/setting-up-blackberry-bbm-for-ios-devices.htm The good news: If you had BBM contacts who have switched to the dark side other devices you can now reach them again. The bad news: If you use multiple devices you can still only have one device associated to BBM at a time. You register the non-BB device using email address or [read] Keywords: blackberry email iphone
177


Apache OpenOffice 4 released
Wed, Jul 24th 2013 12:17p   David Schaffer
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256


Update: BB10, Traveler and SSL
Thu, Jun 27th 2013 10:18a   David Schaffer
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Blackberry Q10 – Initial Impressions
Mon, Jun 24th 2013 7:20a   David Schaffer
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