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DOCOVA Version 4.5.1 and IBM Quickr Migrations
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john_ryan@dlitools.com    

Available in the first half of November, we are releasing DOCOVA 4.5.1 on the heels of DOCOVA 4.5. What’s new in 4.5.1 is that we’ve added some elements specifically for IBM Quickr® migrations.  DOCOVA customers will be able to continue to create and share information internally and externally much in the same way that they were able to with Quickr.

For more information on migrating Quickr to DOCOVA, you can read Chris’ blog entry here.

For more information on the new File Jockey WebDAV integration, you can read my recent blog entry about it here.  WebDAV integration can be a useful addition to companies migrating their Quickr environment over to DOCOVA.

This blog will touch on the new items available in 4.5.1. For more information refer to the 4.5.1 Release Notes.

Folder Security – Managers and Editors

One of the first elements that you will see is that we’ve changed the Folder Property access control levels.   There is now Managers, Editors, Authors and Readers. Previously, Editors had “manager” like access in a folder. Now we’ve changed that so Managers have “manager” access and Editors can do everything Managers can do, except edit Folder Properties.

FolderProperties

New Members Section on Library Profile

A new Members Section has been added to Library Profiles. This new capability helps make managing Library Access Control easier and more flexible, much in the same way that you could manage Quickr Places.

Library Members are assigned and managed in this section.   You can add, create, edit and delete Member entries.

MemberAssignment

Library Creation by Select Users

Until now, Library creation could only be performed by DOCOVA Administrators. Select non-administrator Users or Groups can now be assigned in order to allow them to create Libraries without needing the Administrator who is usually an IT resource. These Users can be assigned in the Global Settings Advanced section under Library Creation Settings.

LibCreateSettings

Library Creation from Source Templates

In 4.5.1, existing Libraries can be set as “templates” for the purpose of creating new libraries based on the design of the template library. Any customisations in the template library will be carried over into the new library. Additionally, existing folders, documents and Member Groups will be copied to the new library.

In the Library that you want to assign as a template, in the Library’s profile in the Basics section, you can select “Enable Use as a Template”.

EnableUseAsTemplate

Then, when creating a new Library, again under the Basics section in the new Library profile, you can select a “Source Template”. The selection field will drop down a list of available library templates to choose from.

SourceTemplate

Recent Update Notices

Users can now receive email notices of recent updates (additions/modifications) to libraries that they are subscribed to. Once enabled in DOCOVA’s Global Settings, Users can then manage their own notifications by enabling “Enable Recent Update Notifications” in their User Profile and selecting one or more of the libraries they are subscribed to. This allows Users to only get notifications from the libraries they are most interested in.

LibUpdateNotify

Batch Release

Users can now Release multiple documents in a single operation in the right-click context menu of a folder.

BatchRelease

Select multiple documents in a folder then right-click and select Release Document(s).  In the case of Version Controlled document, DOCOVA will automatically assign the next version number.



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http://www.docova.com/docova-version-4-5-1-and-ibm-quickr-migrations/
Nov 02, 2015
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Recent Blog Posts
18
Domino – Often Still the Best
Thu, Nov 9th 2017 6:23p   Gary Walsh
In many cases, from a technical and financial standpoint, Domino is still hands down the best choice in terms of a platform.  The Domino server, with the database, messaging, web server and application server all tightly integrated makes it affordable and easy to work with. Its replication capabilities simply cannot be found in other platforms.  If you have any level of technical knowledge you can see why it is so hard to replace as an application platform. It drives me nuts when I read articl
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IBM Announcement – HCL to take over Notes and Domino Development
Tue, Oct 31st 2017 5:22p   Gary Walsh
Last week IBM made this announcement. The gist of it is that they are using an Indian company, HCL, to do future development on Notes and Domino and a few other collaboration products. This news appeared on several blogs after it was announced by HCL.  IBM delivered the news to IBM partners October 26.  There were rumors floating around Social Connections 2017 that IBM was preparing to sell off Notes and Domino.  This seems to be the basis of those rumors. Frankly, I do no think it really mat
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Moving to Microsoft – Sharing Notes Apps from the O365 Portal
Tue, Oct 31st 2017 3:31p   Gary Walsh
If you have many complex Notes applications, and you have an understanding of both Notes and Microsoft development, you know you cannot move them to SharePoint without some serious business process re-engineering.  SharePoint and Notes are too different. The applications are going to have to change and in many cases it is not even doable. DOCOVA will allow you to migrate those custom Notes apps to SQL, and provide the same level of functionality you had in the Notes and Domino environment.  Fo
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MWLUG 2017 – We Believe!
Thu, Sep 7th 2017 5:22p   Gary Walsh
They call Toronto “Leaf Nation”, because so many of the population are passionate about the hockey team, the “Toronto Maple Leafs”.  No matter where the team sits in the standings, they “believe”.   The Notes and Domino community has been like that too over the last decade or so.  Regardless of how the technology is trending, they believe it is the best. MWLUG 2017 in Virginia this past August, like most of the Lotus User Group type events, was a gathering
5
Why we DO migrate code.
Tue, Jun 27th 2017 1:28p   John Ryan
I decided to write a blog entry on the issue of migrating Notes application code when migrating Notes applications to DOCOVA.  When I say “code”, I mean the LotusScript and @formula language that is contained in Notes applications. Now, I’ve seen some blogs and vendor web pages that espouse how you should NOT attempt to migrate the code.  These vendors typically want to convince you that you should re-develop your Notes applications on their platforms.  I get it.  That repr
4
Migrate Notes to DOCOVA Blog Series Part 17: Input translation and input validation formulas
Thu, May 25th 2017 1:51p   John Ryan
Welcome to blog series part 17 of 17 on migrating Notes apps to DOCOVA.  The subject of this blog is Input translation and input validation formulas (formulae if you prefer). Right.  So, one day I hear this argument coming from down the hall here at DOCOVA.  The dev team embroiled in some discussion.  Oh the controversy.  Fisticuffs? Naw.  Heated?  Maybe that would be a bit of a stretch.  The debate?  How should input translation and input validation formulas be handled in DOCOVA? In a
4
Migrate Notes to DOCOVA Blog Series Part 16: Form events
Tue, May 23rd 2017 1:24p   John Ryan
Welcome to blog series part 16 of 17 on migrating Notes apps to DOCOVA.  In this entry I’m going to talk about form events. Okay, so the talk about form events usually starts of with the question: Does DOCOVA have document events like onLoad, onUnload, QueryOpen, QuerySave and WebQueryOpen? Yes.  DOCOVA supports both typical browser events like onLoad and onUnload but has also been extended to handle similar events that were found in Notes forms like QueryOpen, QuerySave, PostSave and so
3
Migrate Notes to DOCOVA Blog Series Part 15: Private on first use folders
Thu, May 18th 2017 1:38p   John Ryan
Welcome to blog series part 15 of 17 on migrating Notes apps to DOCOVA..  In this entry I’m going to talk about good ‘ol Private on first use folders. This is another one of those “interesting” Notes application design constructs.  In my journeys I don’t think I’ve ever come across this same sort of construct in any other application environment.  Anywhere.  Ever.  Sure, a private folder, but “…on first use” is the kicker.  Interestingl
5
Migrate Notes to DOCOVA Blog Series Part 14: Column sorting and categorizing
Tue, May 16th 2017 12:18p   John Ryan
Welcome to blog series part 14 of 17 on migrating Notes apps to DOCOVA..  In this entry I’m going to talk about view column sorting and categorizing. All view sorting and categorizing functionality is supported in DOCOVA.  Additionally, other properties like “Show multiple values as separate entries” and showing response docs in a hierarchy are also supported. I mean, as you get more in depth with DOCOVA, you’ll learn the breadth of the view object model and all the cool stuff
2
Migrate Notes to DOCOVA Blog Series Part 13: Shared columns and fields
Thu, May 11th 2017 1:52p   John Ryan
Welcome to blog series part 13 of 17 on migrating Notes apps to DOCOVA.  This entry is dedicated to shared columns and fields.  It’s short and sweet. DOCOVA does not support the concept of shared columns and fields between applications at this time. Say what?  I know, right?  DOCOVA is so over the top, so chalk full of functionality…it’s crazy, alas at the time of writing this blog entry, it doesn’t support shared columns and fields.  Well, that’s the reason ri




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