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Latest 7 Posts
Domino Server on Raspberry Pi
Sun, Oct 4th 2015 17
Why should I invest in my people when they’ll leave anyway?
Mon, Aug 31st 2015 10
I’ve heard we’re switching to Outlook/Verse/something else, so why should I invest in eProductivity until then?
Thu, Jun 18th 2015 53
Does your GTD toolkit have support for your cognitive artifacts?
Mon, Jun 15th 2015 10
So much for starting a job productively (or sanely)
Wed, Jun 3rd 2015 16
IBMers sound off on ways to work, new and old
Wed, May 27th 2015 12
IBM Verse: the challenge and opportunity
Fri, May 22nd 2015 12
Top 10
I’ve heard we’re switching to Outlook/Verse/something else, so why should I invest in eProductivity until then?
Thu, Jun 18th 2015 53
Domino Server on Raspberry Pi
Sun, Oct 4th 2015 17
So much for starting a job productively (or sanely)
Wed, Jun 3rd 2015 16
Will IBM Verse make you more productive than before?
Tue, May 12th 2015 13
Moving from Outlook to Lotus Notes (or vice versa)? It might not actually matter, and here’s why
Fri, Mar 20th 2015 12
IBM Verse: the challenge and opportunity
Fri, May 22nd 2015 12
IBMers sound off on ways to work, new and old
Wed, May 27th 2015 12
The most useful view in IBM Lotus Notes that you’re not using
Mon, Mar 9th 2015 11
Don’t "like" this post
Wed, Apr 8th 2015 11
A great way to work smarter: do one thing at a time
Thu, Feb 12th 2015 10


Eric Mack NoP
Blog Title Notes on Productivity
Blog Description www.NotesOnProductivity.com
Blog URL http://www.notesonproductivity.com
RSS Feed http://www.notesonproductivity.com/ICA/NOP.nsf/blog.rss
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Recent Blog Posts
17
Domino Server on Raspberry Pi
Sun, Oct 4th 2015 2:50a   Eric Mack
I have a Domino server which I've kept on the shelf for the past 10 years because it runs a legacy application that I use occasionally. It's been running just fine -- nonstop -- for more than a decade. It doesn't need much processing power nor does it need much disk space. I've though about how I might preserve it and keep it running and I have considered using either a VM or a mini ATX server. Last year, Hackaday, one of my favorite hacking sites, had an article on how to load a limited
10
Why should I invest in my people when they’ll leave anyway?
Mon, Aug 31st 2015 10:45p   Eric Mack
Coaching my clients new levels of workplace performance is my favorite thing about what I do. Sometimes it's hard, but hearing what they say afterward makes it all worth it: Clearly, I wasn't working as efficiently as I could have. Now, I'm creating greater results, with less effort I had no idea such basic shifts in the way that I think about my work and how I use my tools could have such a profound impact on my performance, and my life. Thank you! The last time my inbox was this empt
53
I’ve heard we’re switching to Outlook/Verse/something else, so why should I invest in eProductivity until then?
Thu, Jun 18th 2015 3:33p   Eric Mack
I sometimes hear the question, "Why should I invest in the tools my people have? We're getting a shiny new tool in a year." To me, what they're really saying is: "Our people are using dull tools now, but that's ok, because in a year they're going to get another, shinier, set of tools, which may or may not be better." Here's a practical application: I was recently talking with a client about expanding eProductivity usage at his company. He wasn't sure he wanted to, because, he said,
10
Does your GTD toolkit have support for your cognitive artifacts?
Mon, Jun 15th 2015 8:15p   Eric Mack
Recently, a coaching client asked me for some recommendations for paper-based resources that would help him implement "Getting Things Done." I coach executives and professionals who use a variety of systems and tools. No matter how elaborate your systems, I find it's always helpful to have at least a few physical tools: solid reminders of ideas and tasks can be extremely helpful. Plus, the physical act of writing can help your memory and creative thinking. In light of this, I recommen
16
So much for starting a job productively (or sanely)
Wed, Jun 3rd 2015 12:12p   Eric Mack
I was scanning the job board of a client that I serve and found this embedded in the description for an employment position: I would expect this in a job listing for a juggler at a circus, not for a desk job. This is a position for a knowledge worker—someone who "thinks" for a living. Thinking to create value requires concentration. Concentration requires focus. Both require minimizing distraction both from internal sources (e.g. multitasking) and external (interruptions, dist
12
IBMers sound off on ways to work, new and old
Wed, May 27th 2015 4:10p   Eric Mack
I recently found two especially interesting things in my feed reader. One was Volker Weber's post on "How to empty the Trash in IBMverse.com" (especially the comments on it). The other was Nathan Paul's post on IBMers who are concerned about being switched to Verse and losing their current way to work — saying things like "it would be catastrophic." It's been very interesting, watching the reactions to the "new way to work" unfold. Read Nathan's post here. I'm curious:
12
IBM Verse: the challenge and opportunity
Fri, May 22nd 2015 12:15a   Eric Mack
Nathan, my manager of client services has been looking at two questions around IBM Verse: 1. How will IBM Verse make people more productive? 2. Can we help make people more productive with Verse? For all I can see, both of these questions are still unclear, but Nathan's just posted some great thoughts about them. Originally posted on Notes On Productivity
6
How IBM Verse works (based on their marketing video)
Wed, May 20th 2015 1:24p   Eric Mack
Originally posted on Notes On Productivity
13
Will IBM Verse make you more productive than before?
Tue, May 12th 2015 6:44p   Eric Mack
My team and I have been asked a lot recently: will eProductivity work with IBM Verse? Most of the people who ask are IBMers afraid of losing eProductivity and becoming less productive as a result. If you use eProductivity or have some interest in it, head over to Inside.eProductivity for the details: click here. Originally posted on Notes On Productivity
4
A new way to work that’s over 10 years old
Mon, May 11th 2015 3:38p   Eric Mack
I get 3-6 emails every day from some vendor telling me about a "new way to work" and how it's the greatest workplace innovation since the typewriter. I've looked into what they have to offer, but frankly, I haven't seen a real new way to work since David Allen's Getting Things Done: The Art of Stress-Free Productivity was published in 2001. A few years later, I came out with eProductivity, which has been introducing IBM software users to David's "GTD" methods ever since. For typical
8
Best Practices for Robotics Competitions, Work, and Life in General
Wed, May 6th 2015 6:29p   Eric Mack
I really enjoy consulting and coaching executives and other professionals, because it allows me to make a difference in the lives of others. There's nothing like that moment when their eyes widen and they say "I get it!" or "That's cool!" I also get to experience this same thing with students in my Intro to Robotics course. This course isn't just a bunch of computer science geeks doing geeky things: I use it to prepare my students to work well, both in their personal and professional
5
Technology alone won’t fix how we work (and work together)
Mon, May 4th 2015 8:55p   Eric Mack
Originally posted on Notes On Productivity
6
Email in real life
Mon, Apr 13th 2015 6:55p   Nathan Paul
Originally posted on Notes On Productivity
11
Don’t "like" this post
Wed, Apr 8th 2015 2:56p   Eric Mack
A few days ago, I was talking to my Robotics students about the posts made in our Facebook group. I didn't want to come across as the old guy bashing social media, but I told them I was surprised at how little discussion was actually taking place online. Students would post, but usually others would only respond by "liking." If my students were only posting cat videos, I wouldn't have a problem with this, but most of the posts were meant to start discussion or get feedback. For these kin
5
Have you ever experienced an empty inbox? Here’s how
Thu, Apr 2nd 2015 7:12p   Nathan Paul
In an hour, I went from about 120 emails (in five inboxes) to 0. For the first time in months, I saw this: This felt so good to achieve. If you've never experienced this, it's hard to understand -- it just feels so clean and complete. Can you imagine that being your inbox (even if you don't use an iPhone)? Here's how I did it. As I looked at each email, one at a time, I chose what to: Defer - If it was something I was committed to do, but would take more than 2 minut
3
Email is not the problem. Lack of agreement on how to use it is.
Wed, Mar 25th 2015 7:44p   Eric Mack
I've been working with electronic messaging (email, etc.) in one form or another for over 30 years. Back in 1992, I (successfully) sold a server-software product that promised to help people deal with the "flood" of 40 emails a day! Much of my executive coaching business has revolved around helping professionals manage their email (many receive up to 400 a day). I've had a front-row seat to the rise of email along the whole way. For many people, it's grown into a monstrous beast. A coup
6
Why your late night emails are hurting your team (from Harvard Business Review)
Mon, Mar 23rd 2015 3:15p   Eric Mack
This article points out a very important truth that seems to be slowly gaining recognition in the business world: resting is an important part of producing. HBR uses the topic of late-night emails to dive into the issue of how we work when our work is always accessible. I remember professionals of my father's generation grumbling that work could reach them at home by phone -- and the issue has grown exponentially since then. The real problem is not the means of communication, but how a
12
Moving from Outlook to Lotus Notes (or vice versa)? It might not actually matter, and here’s why
Fri, Mar 20th 2015 2:33p   Eric Mack
The other day, I came across a blog post from a long-time Notes/Domino application developer. A "decent number of users" at his workplace are about to be migrated from Outlook to Notes 9. Why would this ever happen, since so many people seem like Outlook better than Notes? Does the migration even matter? Honestly, I don't think these switches matter nearly as much as many people think they do (Microsoft's drum-beating notwithstanding). Here's why: many companies have migrated to Outl
4
Why you don’t have time to save time
Thu, Mar 12th 2015 3:32p   Eric Mack
It's because you're working like it's still the Industrial Age, not like it's 2015. In other words, you're using an outdated definition of what it means to be productive: Productivity Noun [obsolete] 1. The process of producing more output with less input: "working harder." [modern] 2. The art of accomplishing more with less time and less energy, achieved by learning new ways of doing things. Which one would you rather use? Getting re-define
3
GTD: How to prevent an overload of "due today"
Wed, Mar 11th 2015 8:00p   Nathan Paul
[Today's post comes from Nathan Paul of the eProductivity Team] After learning David Allen's Getting Things Done from Eric Mack for a year, I had a problem: on any given day, I had way more things marked as "due" than I could possibly get done. I dealt with it by taking all my incomplete items at the end of each day and changing the due date to the next day -- you can imagine how well that worked out. ...times 20, but better-defined This continued until I realized som
11
The most useful view in IBM Lotus Notes that you’re not using
Mon, Mar 9th 2015 7:46p   Eric Mack
The Workspace is a view that shows all of your IBM Notes apps and databases -- Mail, Notebook, Contacts, and much more -- like so: I've been astonished to find that many Notes users don't have access to the Workspace by default. Most of my life life in Notes is lived out of this view, and I can't imagine working without it. (By the way, it sure looks like one of the smartphone manufacturers in Cupertino has copied this same tile-style interface in their shiny, cool "i" devices
5
Three steps to use Bookmarks in IBM Lotus Notes
Thu, Mar 5th 2015 6:15p   Eric Mack
I've coached a lot of Lotus Notes users, and hardly any of them even knew that Notes has bookmarks! Maybe because it's hidden under a really weird name, as you'll see below. 1. Turn on bookmarks To do this, open the "View" menu and select "Dock the Open List." I know that doesn't make any sense, but I just deliver the mail. 2. Create new bookmarks In addition to the default bookmarks, you can create your own. To do that, just click the tab you want to bookmark, hold d
6
Why is so much being done and nothing being accomplished?
Tue, Feb 17th 2015 7:16p   Eric Mack
Does it seem like there's a lot of activity in your office, but the important stuff doesn't get done? When your coworker is three weeks late giving you that report, do you wonder, "What have they been doing?" This is a situation I've seen at many of the companies I've consulted for: a lot of stuff gets moved around, emailed, minuted, and checked off, but there's very little accomplished. To understand this, let me tell you a story: Pretend I'm a manager, and I walk into my offi




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