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Latest 7 Posts
Email is not the problem. Lack of agreement on how to use it is.
Wed, Mar 25th 2015 157
Why your late night emails are hurting your team (from Harvard Business Review)
Mon, Mar 23rd 2015 26
Moving from Outlook to Lotus Notes (or vice versa)? It might not actually matter, and here’s why
Fri, Mar 20th 2015 151
Why you don’t have time to save time
Thu, Mar 12th 2015 10
GTD: How to prevent an overload of "due today"
Wed, Mar 11th 2015 5
The most useful view in IBM Lotus Notes that you’re not using
Mon, Mar 9th 2015 9
Three steps to use Bookmarks in IBM Lotus Notes
Thu, Mar 5th 2015 10
Top 10
Email is not the problem. Lack of agreement on how to use it is.
Wed, Mar 25th 2015 157
Moving from Outlook to Lotus Notes (or vice versa)? It might not actually matter, and here’s why
Fri, Mar 20th 2015 151
Why your late night emails are hurting your team (from Harvard Business Review)
Mon, Mar 23rd 2015 26
My 4 steps to close out the year - #2: Review your future conversations
Sat, Dec 27th 2014 16
The most critical habit for a smashing new year: the Weekly Review
Wed, Jan 7th 2015 11
My 4th step to close out the year: Get a high-altitude view of your life
Tue, Dec 30th 2014 10
A great way to work smarter: do one thing at a time
Thu, Feb 12th 2015 10
Three steps to use Bookmarks in IBM Lotus Notes
Thu, Mar 5th 2015 10
Why you don’t have time to save time
Thu, Mar 12th 2015 10
My 3rd step to close out the year: Get inspired with your creative ideas
Mon, Dec 29th 2014 9


Eric Mack NoP
Blog Title Notes on Productivity
Blog Description www.NotesOnProductivity.com
Blog URL http://www.notesonproductivity.com
RSS Feed http://www.notesonproductivity.com/ICA/NOP.nsf/blog.rss
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Recent Blog Posts
157
Email is not the problem. Lack of agreement on how to use it is.
Wed, Mar 25th 2015 7:44p   Eric Mack
I've been working with electronic messaging (email, etc.) in one form or another for over 30 years. Back in 1992, I (successfully) sold a server-software product that promised to help people deal with the "flood" of 40 emails a day! Much of my executive coaching business has revolved around helping professionals manage their email (many receive up to 400 a day). I've had a front-row seat to the rise of email along the whole way. For many people, it's grown into a monstrous beast. A coup
26
Why your late night emails are hurting your team (from Harvard Business Review)
Mon, Mar 23rd 2015 3:15p   Eric Mack
This article points out a very important truth that seems to be slowly gaining recognition in the business world: resting is an important part of producing. HBR uses the topic of late-night emails to dive into the issue of how we work when our work is always accessible. I remember professionals of my father's generation grumbling that work could reach them at home by phone -- and the issue has grown exponentially since then. The real problem is not the means of communication, but how a
151
Moving from Outlook to Lotus Notes (or vice versa)? It might not actually matter, and here’s why
Fri, Mar 20th 2015 2:33p   Eric Mack
The other day, I came across a blog post from a long-time Notes/Domino application developer. A "decent number of users" at his workplace are about to be migrated from Outlook to Notes 9. Why would this ever happen, since so many people seem like Outlook better than Notes? Does the migration even matter? Honestly, I don't think these switches matter nearly as much as many people think they do (Microsoft's drum-beating notwithstanding). Here's why: many companies have migrated to Outl
10
Why you don’t have time to save time
Thu, Mar 12th 2015 3:32p   Eric Mack
It's because you're working like it's still the Industrial Age, not like it's 2015. In other words, you're using an outdated definition of what it means to be productive: Productivity Noun [obsolete] 1. The process of producing more output with less input: "working harder." [modern] 2. The art of accomplishing more with less time and less energy, achieved by learning new ways of doing things. Which one would you rather use? Getting re-define
5
GTD: How to prevent an overload of "due today"
Wed, Mar 11th 2015 8:00p   Nathan Paul
[Today's post comes from Nathan Paul of the eProductivity Team] After learning David Allen's Getting Things Done from Eric Mack for a year, I had a problem: on any given day, I had way more things marked as "due" than I could possibly get done. I dealt with it by taking all my incomplete items at the end of each day and changing the due date to the next day -- you can imagine how well that worked out. ...times 20, but better-defined This continued until I realized som
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The most useful view in IBM Lotus Notes that you’re not using
Mon, Mar 9th 2015 7:46p   Eric Mack
The Workspace is a view that shows all of your IBM Notes apps and databases -- Mail, Notebook, Contacts, and much more -- like so: I've been astonished to find that many Notes users don't have access to the Workspace by default. Most of my life life in Notes is lived out of this view, and I can't imagine working without it. (By the way, it sure looks like one of the smartphone manufacturers in Cupertino has copied this same tile-style interface in their shiny, cool "i" devices
10
Three steps to use Bookmarks in IBM Lotus Notes
Thu, Mar 5th 2015 6:15p   Eric Mack
I've coached a lot of Lotus Notes users, and hardly any of them even knew that Notes has bookmarks! Maybe because it's hidden under a really weird name, as you'll see below. 1. Turn on bookmarks To do this, open the "View" menu and select "Dock the Open List." I know that doesn't make any sense, but I just deliver the mail. 2. Create new bookmarks In addition to the default bookmarks, you can create your own. To do that, just click the tab you want to bookmark, hold d
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Why is so much being done and nothing being accomplished?
Tue, Feb 17th 2015 7:16p   Eric Mack
Does it seem like there's a lot of activity in your office, but the important stuff doesn't get done? When your coworker is three weeks late giving you that report, do you wonder, "What have they been doing?" This is a situation I've seen at many of the companies I've consulted for: a lot of stuff gets moved around, emailed, minuted, and checked off, but there's very little accomplished. To understand this, let me tell you a story: Pretend I'm a manager, and I walk into my offi
10
A great way to work smarter: do one thing at a time
Thu, Feb 12th 2015 6:48p   Eric Mack
Multitasking is not working smarter -- just the opposite, in fact. This a quick, colorful infographic from Visual.ly and Fuze shows how multitasking actually slows you down and even decreases your IQ! Click here to view. Originally posted on Notes On Productivity
4
How to instantly create new To Do’s, Emails, and Calendar entries from anywhere within Notes
Wed, Jan 21st 2015 3:22p   Eric Mack
Here are a few of my favorite shortcuts -- these will let you instantly create new Calendar entries and eProductivity Projects and Actions from any window or tab in Notes. Here's how to do it: For To-Do's: press the Alt key, then type C M T For Calendar: press the Alt key, then type C M C For Email, hold Ctrl and press M Edit your new document, then save and close (or send). It's that easy. Your Mail file doesn't even have to be open. To discover even more Notes keyboard shor
4
How much is saving your time worth?
Fri, Jan 9th 2015 1:25p   Nathan Paul
Originally posted on Notes On Productivity
11
The most critical habit for a smashing new year: the Weekly Review
Wed, Jan 7th 2015 10:45a   Eric Mack
Originally posted on Notes On Productivity
6
Bring me that horizon: get clear on your roles and where you’re heading for each of them
Fri, Jan 2nd 2015 6:05p   Eric Mack
Originally posted on Notes On Productivity
10
My 4th step to close out the year: Get a high-altitude view of your life
Tue, Dec 30th 2014 10:25a   Eric Mack
Originally posted on Notes On Productivity
9
My 3rd step to close out the year: Get inspired with your creative ideas
Mon, Dec 29th 2014 10:25a   Eric Mack
Originally posted on Notes On Productivity
16
My 4 steps to close out the year - #2: Review your future conversations
Sat, Dec 27th 2014 3:25p   Eric Mack
Originally posted on Notes On Productivity
3
My 4 steps to close out the year - #1: Shred your lists!
Wed, Dec 24th 2014 11:25a   Eric Mack
Originally posted on Notes On Productivity
3
Ramp up your workspeed with the most powerful key on your keyboard
Mon, Aug 25th 2014 4:46p   Nathan Paul
Imagine if, instead of taking a few clicks to do a task, you could to it in a few keystrokes? I'm sure you're all familiar with the shortcuts for copy (Ctrl+C) and paste (Ctrl+V). Imagine doing those manually instead of using the shortcuts, every time. Now are you getting a sense of how much time those little keystrokes save you? How to use the Alt key (a.k.a. the "magical shortcut to darn near everything" key) Hold the Alt button. Notice that this does two things: 1) causes c
1

Tue, Feb 4th 2014 11:25p   Eric Mack
[Guest blog post by Nathan Paul] David Allen opens his book, Getting Things Don, the Art of Stress Free Productivity, with this statement: “It’s possible for a person to have an overwhelming number of things to do and still function productively with a clear head and a positive sense of relaxed control” (p. 3). I don’t know about you, but my immediate reaction was, “Yes please!” I’m going to give you a partial summary of the first chapter of Mr.
1

Mon, Feb 3rd 2014 11:00p   Eric Mack
[Guest blog post by Nathan Paul] The Natural Planning Method is something you’ve been doing your whole life without realizing it. Recently, I’ve been learning to consciously apply it to everything I do — and it’s been a huge relief. In a word, it’s given me a trusted process for dealing with just about anything I need or want to do. Now, instead of dozens of projects flying into my brain at random to tug my attention away from what I’m doing, I can




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