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Latest 7 Posts
Take The Pain Out of Outlook Search With Lookeen
Thu, Dec 18th 2014 56
Have You Created Your Christmas Email Signature? (Free Sample)
Wed, Dec 10th 2014 227
Microsoft Buys Email App – Acompli
Mon, Dec 1st 2014 203
IBM Attempts to Reinvent Enterprise Email With IBM Verse
Wed, Nov 19th 2014 260
Crossware Partners With Global Software Giant – SoftwareOne
Sun, Nov 16th 2014 120
Event: The Advanced Email Conference
Wed, Nov 12th 2014 172
ContactSaver App Turns Email Signatures Into Address Book Contacts
Mon, Nov 10th 2014 180
Top 10
Infographic – IBM Notes/Domino Usage and Future Plans
Mon, Oct 20th 2014 397
My Notes App – A Better Lotus Notes Mobile Experience
Wed, Oct 15th 2014 284
New Product: Google Inbox – A Gmail Alternative
Wed, Oct 22nd 2014 273
Good Netiquette: Knowing the Difference Among Inference, Assumption and Presumption.
Thu, Nov 28th 2013 269
IBM Attempts to Reinvent Enterprise Email With IBM Verse
Wed, Nov 19th 2014 260
Have You Created Your Christmas Email Signature? (Free Sample)
Wed, Dec 10th 2014 227
Further Improvements to Apple Mail Brings iOS 8 Email Notifications
Tue, Oct 21st 2014 206
Email and Animated GIFs… A New Trend?
Sun, Sep 16th 2012 204
Microsoft Buys Email App – Acompli
Mon, Dec 1st 2014 203
Crossware Goes to Sydney
Tue, Oct 21st 2014 182

Everything Email
Blog Title Everything Email
Blog Description Everything good, bad, legal or illegal, right or wrong about email
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Landed Here Aug 21, 2012
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Recent Blog Posts

Take The Pain Out of Outlook Search With Lookeen
Thu, Dec 18th 2014 2:11p   Henry
Despite the multitude of communication channels available to us these days, in the business world at least, email remains king. Outlook in particular is used by millions of professionals around the world for day to day communications, and is one of the most comprehensive email services available. Searching for information, however, is where one of Outlook’s biggest downsides comes to the fore – Outlook search is not always the most intuitive nor speedy tool. The native Outlook search bar is [read] Keywords: archiving desktop email exchange exchange outlook server

Have You Created Your Christmas Email Signature? (Free Sample)
Wed, Dec 10th 2014 9:11p   Henry
It’s that time of year already! Time to bring out your design skills and create a creative Christmas email signature. Whether it’s for your business or just your personal email, everyone appreciates a Christmas email signature. I’ve pulled together some examples that I’ve seen from previous years, as well as our own. The first example is from our friends ID Technology from the UK. Each year during December they add a Christmas message and a santa hat to their usual logo. [read] Keywords: email facebook linkedin mobile twitter

Microsoft Buys Email App – Acompli
Mon, Dec 1st 2014 8:11p   Henry
This post is from the Microsoft blog, written by Rajesh Jha – Corporate Vice President, Outlook and Office 365. The deal is reportedly worth $200 million. I’m pleased to announce that Microsoft has acquired Acompli, provider of innovative mobile email apps for iOS and Android. This acquisition is part of our company-wide effort to help people accomplish more with their mobile devices. This year we brought Office to the iPad and the iPhone, and we recently announced that we’re bringing [read] Keywords: email iphone microsoft mobile office outlook

IBM Attempts to Reinvent Enterprise Email With IBM Verse
Wed, Nov 19th 2014 3:12p   Henry
It’s no secret that they way people communicate has changed over the last few years. The constant rise of social media has challenged the way that businesses work both internally and externally. Last month we saw Google launch it’s new feature-rich email platform, Google Inbox. IBM is attempting to create a similar movement with their new product, IBM Verse (don’t get me started on the name). IBM Verse stems from the company’s $100 million investment in design innovation and [read] Keywords: collaboration ibm apple email enterprise google security twitter

Crossware Partners With Global Software Giant – SoftwareOne
Sun, Nov 16th 2014 8:18p   Henry
The team at Crossware are proud to announce that we have signed a global agreement with one of the world’s biggest software resellers to further promote our email signature software to the world. SoftwareOne has headquarters in Switzerland and operates in over 80 countries. Crossware was originally in discussions with SoftwareOne in India and has now extended this to a global Partnership with SoftwareOne in Switzerland. Crossware is joining an impressive list of software publishers already in [read] Keywords: domino ibm citrix development email exchange exchange microsoft network office oracle

Event: The Advanced Email Conference
Wed, Nov 12th 2014 5:27a   Henry
Next week in London, The Advanced Email Conference is happening at the Museum of London. If your job involves email in any way, this is the event for you. The programme includes some great sessions, covering all areas of email – including case studies, content creation tips and strategy sessions. Advanced Email Conference Ticket Prices The cost of tickets to attend The Advanced Email Conference range from £499 – £699. But there is also a group discount available if you bring a gro [read] Keywords: notes email


ContactSaver App Turns Email Signatures Into Address Book Contacts
Mon, Nov 10th 2014 6:17p   Henry
Circleback, has brought out an app that automatically grabs the details from the email signatures within the emails from your inbox and allows you to save them as contacts on your phone. According to Manoj Ramnani, the CEO and founder of Circleback, ContactSaver is “the most efficient and the easiest to use way to save contact signatures from your Gmail to your address book.” “We train the system using an AI engine to recognize what an email signature looks like,” he says. “It’s init [read] Keywords: apple email

How Good is the Delivery Rate of The Top Email Marketing Programs?
Thu, Oct 30th 2014 4:11p   Henry
When you’re choosing which email marketing program to use for your business, there is a very important factor that you need to consider. Each email marketing program has a very different success rate for reaching your customers’ inbox. Mail Channels recently analyzed millions of email delivery attempts by looking up the abuse contact information for each connecting IP address in the Abusix abuse contact database. The following table shows you what percentage of emails sent from each [read] Keywords: database email google microsoft

New Product: Google Inbox – A Gmail Alternative
Wed, Oct 22nd 2014 4:17p   Henry
Google has just released Inbox. From the same people who brought you Gmail, but it’s completely different, “designed to focus on what really matters”. Google Inbox is intended to coexist with Gmail. We’ll see how that goes. Here are some key features of the new email product: Bundles: stay organized Google Inbox expands upon the categories from Gmail, allowing you to deal with similar types of mail all at once. For example, all your purchase receipts or bank statement [read] Keywords: apple email google reservation

Email Marketing Survey Results: Consumer Views on Email Marketing
Wed, Oct 22nd 2014 3:19p   Henry
BlueHornet Networks, the email marketing provider released its 2014 Consumer Views of Email Marketing Survey Results. The results highlight important findings about consumer behavior and sentiment toward email marketing as well as statistics about interactions with brands, and their use of social media. The survey includes data from more than 1,000 people between 18 and 75 within the USA. Some key findings from the survey Over 80% of people check their email before they start work. Over 80% [read] Keywords: email mobile

Crossware Goes to Sydney
Tue, Oct 21st 2014 8:12p   Henry
During 2014, the Crossware team has been involved with a lot of trade shows, conferences and events all around the world (see our events calendar). In two weeks time we’ll be jumping over to Sydney for our first and largest Australian event of the year. We’re looking forward to discussing our email signature software and we’ve got a very cool prize to give away! The 9th Annual Technology & Innovation – the Future of Banking & Financial Services conference is being h [read] Keywords: email twitter wifi

Further Improvements to Apple Mail Brings iOS 8 Email Notifications
Tue, Oct 21st 2014 2:15p   Henry
Another minor improvement has been made to the Apple Mail App with the ios8 email changes. When you’re typing in the subject line, a bell appears. Allowing you to turn on email thread notifications, further improving the functionality of the Mail app. iOS 8 email notifications means that you can turn on and off email alerts for each email that you send. The flag allows you to set a notification on a particular email thread. It’s pretty common to turn off notifications for every si [read] Keywords: apple email

Infographic – IBM Notes/Domino Usage and Future Plans
Mon, Oct 20th 2014 8:12p   Henry
PSC recently developed a questionnaire designed to collect data on how companies are using IBM Notes and whether they had any plans to stay with the platform or migrate to another. The poll collected responses from September 16, 2014 through October 3rd, 2014, and the results can be found below. This links well with an IBM Notes infographic that we created last year on the same subject. View our infographic. [read] Keywords: domino ibm lotus notes email

My Notes App – A Better Lotus Notes Mobile Experience
Wed, Oct 15th 2014 8:12a   Guest
Today it is very common to be out of the office, with only your phone. But it’s difficult to check and reply to your emails if you’re using Lotus Notes mail. The My Notes App from Inexika can make this situation a lot easier! There is actually already a great application for this, IBM Notes Traveler, which provides instant access to Notes mail and other Notes applications. But not all users of Notes can enjoy this solution. First, it requires IBM Domino server of version 8 or higher [read] Keywords: domino ibm lotus notes notes client traveler apple application applications database desktop email google linux mac mobile office server

Animated GIFs, a follow up.
Sun, Oct 12th 2014 6:11p   Henry
Last year I wrote an article that highlighted the use of animated GIFs in email marketing and how they may have started making a comeback. Up until now I have been seeing basic examples of this, mainly from retailers, to give the reader a glimpse of clothing colour options. Here is a good example from Savile Row Company: So what’s new? Recently I received an email from Airbnb that completely blew everything else out of the water. This animated GIF has 147 frames and is of extremely good quali [read] Keywords: email google

Free 45 day Licences for BulkMTA – High Performance Email Server
Sat, Sep 27th 2014 7:12p   Guest
BitSteer provide email server solutions to businesses of all sizes and for various needs. Here is a list of advanced features: High speed email performance through high sending speeds of as much as 1,000,000 messages an hour Speed throttling which controls the speed at which mails are sent through the domain Configuration that is done through a public API interface which allows easy management of complicated campaign Our high performance mail servers offer all that is needed in an email [read] Keywords: application email integration interface server

How to create the perfect email signature
Thu, Sep 25th 2014 9:13p   Henry
Whether you’re a business or an individual, the benefits of a great email signature should not be ignored. A well designed email signature has the ability to drive huge traffic to your website but also increase your personal or company brand awareness. I like to look at the email signature as similar to a business card. A lot of time goes into the design of a business card, to ensure it stands out but remains professional. The same process should be used when creating an email signature. There [read] Keywords: database email mobile office

Plausible deniability? No longer an option with email.
Mon, Sep 22nd 2014 4:12p   Henry
Banks, debt collection companies, and law firms take note; plausible deniability is no longer a valid argument with the latest generation of email services. Nowadays email can and does come with guarantees. Whilst you can’t guarantee that an email will be opened, you can most certainly detect whether or not it has been, without the need for the often fallible ‘read receipts’. The ‘honest guv, I never saw it’ argument simply no longer holds water. So how might the ab [read] Keywords: applications email security

The E-World Weekly Newsletter
Sun, Sep 21st 2014 7:11p   Henry
Over the last week, the Everything-email site has undergone some minor design changes. We now have a fully responsive design, giving you the ability to easily read the blog on any device. We do apologise for the lack of posts during this time. Now that everything is finished we have a number of great articles in the pipeline and we’re looking forward to getting back into the swing of things. Another exciting change is that we are launching a newsletter: E-World Weekly. Each week we pull t [read] Keywords: email

International Email Disclaimer Laws
Mon, Aug 25th 2014 8:10p   Henry
The laws and legislation surrounding email disclaimers are tightening all around the globe. In these slides we give an overview of some important email disclaimer laws that you need to know about. I recommend that you view the slideshow in full screen for the best clarity. If you know of any other important email laws, you can contact me or comment below. [read] Keywords: email

The Top 3 iOS 8 Email Changes
Mon, Jun 2nd 2014 10:14p   Henry
The big tech news of today was from the Apple Worldwide Developers Conference in San Francisco. The event included a number of great updates for the upcoming release of iOS 8, I have summarised the top 3 iOS 8 email changes below. 1. Create an event directly from an email When your iPhone recognizes an event, you’ll see a notification at the top of your screen. Clicking this will allow you to create an event in Calendar or add a phone number to a contact.  2. Gestures to manage your inb [read] Keywords: apple email iphone

New Canada Email Law – All Emails Must Include an Unsubscribe Link
Mon, May 12th 2014 7:11p   Henry
From July 1, Canada will begin enforcing one of the most strict and in-depth email laws in the world – the Canada Anti-Spam Legislation (CASL). Among other things, CASL requires all commercial electronic messages to include an unsubscribe mechanism, this applies to individuals and organizations sending emails into and out of Canada. Requirements The unsubscribe mechanism must: Be clear and prominent Have no cost to the recipient Be readily available via the web Be valid for at least 60 da [read] Keywords: email

Email Design – Stand out in the Inbox
Wed, Apr 23rd 2014 10:10p   Henry
Email marketing is one of the most powerful forms of promotion. There are 3 times as many email accounts as Facebook and Twitter combined! (Kiss metrics). Social media is a medium where a lot of content is ‘consumed’ but in terms of communication, email is on top. Because email is a trusted communication path it can be a very effective marketing avenue. Another interesting email fact is that 94% of internet users send or receive email, but just 61% use social media (HostPapa). This reinforce [read] Keywords: apple email facebook iphone mobile outlook reservation twitter

IBM Connect 2014 Review
Mon, Feb 17th 2014 4:10p   Rob
Another year, another IBM Connect. Or indeed, another Lotusphere, as the majority of the Notes/Domino contingent still prefer to name it. The year 2014 will go down as a success in my books. I must admit that, as exhibitors, we did have our concerns leading up to this conference. We have heard so much talk of migration away from Lotus/IBM Notes over the past couple of years and of course we have seen the 10,000 strong IT crowd of Lotusphere reduce to a mixed crowd of a few thousand for IBM Conne [read] Keywords: domino ibm lotus lotusphere notes community email facebook network networking

iNotes on Your Smartphone Made Easy
Thu, Jan 30th 2014 9:11p   Henry
In a native iNotes environment, Smartphone Clients (using Mobile or Ultralite mode) have no search functionality at all. Therefore to find an email you sent or received at some time in the past (to read it, reply, forward, whatever), you can only scroll backwards through your email until you get to it. That’s not practical in a normal environment, and means your historical mail data is largely out of reach. Now though, the FT Search Manager allows you to search your active Mail, AND all se [read] Keywords: inotes lotus email mobile server

Email Marketing – 3 Predictions for 2014
Tue, Jan 21st 2014 6:09p   Henry
2014 will be a big one in terms of email marketing. See our predictions for this year. 1 – Emphasise on ‘mobile-first’ design. A recent study by Litmus showed that for the first time, mobile is the leading platform for consuming marketing emails, worldwide. 2014 will be the year where email marketers will begin to design for mobile-first, even before we design for desktop. For those companies that are yet to dive into the world of mobile design, 2014 will be the year that they go respons [read] Keywords: database desktop email facebook integration mobile twitter

Protected: How Social is Your Email Signature?
Mon, Dec 2nd 2013 4:15p   Henry
This post is password protected. To view it please enter your password below: Password: [read] Keywords: email password

Good Netiquette: Knowing the Difference Among Inference, Assumption and Presumption.
Thu, Nov 28th 2013 2:17p   Paul
Practicing good Netiquette involves deliberate thought. Some of the most common causes of negative results derived from both creating/sending or reacting to emails are from inferring, assuming or presuming.  To reduce or hopefully eliminate a large part of these and improve Netiquette, it is necessary to have a fundamental understanding of inferences, assumptions or presumptions and how they can contribute to “bad” emails. Let’s begin with the definitions of these three words. [read] Keywords: email outlook

7 Tips to Keep Your Email Positive
Sun, Nov 24th 2013 6:18p   Paul
The following are seven tips to immediately improve your email.  Once you become aware of applying these suggestions, even your overall tone will improve. 1)      Keep your email tone consistent and upbeat. 2)      Do not begin or participate in flame wars. 3)      Remember that “Politeness works even with the rudest of people.” I Ching 4)      Refrain from quick replies if an email angers you – allow a cooling down period. 5)      Reread messages to verify your i [read] Keywords: email

‘God Bless America’ Email Signature Gets Veteran Suspended From Job
Thu, Nov 21st 2013 3:14p   Henry
This story has been flying around the media world for the last few days and has sparked a lot of debate. an American veteran has been suspended from his job at a hospital for having “god bless America on his email signature. Boots Hawks served as an Army soldier for 20 years, before retiring and taking a job at Dameron Hospital, where he has been for the last 10 years. Earlier this month, Hawks was called in to see his superviser and asked to remove the phrase from his email signature, he [read] Keywords: policies email

6 Email Best Practices to get Your Message Opened and Read
Tue, Nov 19th 2013 9:17p   Henry
It takes practice and thoughtfulness to improve Netiquette (email etiquette).  Because email offers the least amount of personal interaction, every single aspect of the email can have an effect on how both sender and receiver perceive each other.  Here are 6 email best practices to maximize the optimal goal of having your email opened, read and responded to… 1)    Make sure the address fields are populated with proper names and that they are grammatically correct. 2)    Provide an [read] Keywords: email

Simple Steps to Avoid Wordiness in Your Emails
Sun, Nov 10th 2013 1:12p   Henry
By its nature, email works best with messages not more a page or two long, wordiness is a distraction. Attachments are the best utilization for expanding email communications. “This report by its very length defends itself against the risk of being read.”  - Winston Churchill Wordiness During the course of a busy day, receiving a long and detailed email is seldom welcomed.  Worse still, the longer a correspondence is, the less likely it is to be read.  There also is a distinct p [read] Keywords: email

Strengthen Relationships With Email Marketing
Wed, Nov 6th 2013 1:11p   Guest
Email marketing remains an extremely important part of any digital advertising endeavor. Especially in the B2B world, email marketing strategies can make or break your relationship with customers, which is why it’s vital to ensure you’re sending the right messages in a timely manner. Email marketing service providers can help you analyze your target audience and determine how to effectively reach out to your clients to create a more loyal customer base. Using the right tools is more importan [read] Keywords: email

International Email Considerations
Mon, Nov 4th 2013 4:14p   Paul
Over four billion email users are generating a volume of more than 500 billion messages per day in 2013. Clearly a significant percentage of these are international. Netiquette considerations within a country are expanded when communicating globally. These considerations include the following: Time zones Terms of address Holidays and holy days Acronyms, idioms, colloquialisms, and special names (slang) Translations Culture Politics, humor sensitivities Censoring Formats of date and time Attenti [read] Keywords: foundations email microsoft outlook widget

Clean up Your Brand and Marketing Tactics
Thu, Oct 31st 2013 7:12p   Guest
By now, you probably realize email marketing automation is essential to effective multi-channel brand outreach initiatives. While these tools can help you reach current customers and target audience members, it’s important to take a step back every now and then and reevaluate your overall marketing goals and why they’re realistic or appropriate for your brand. It’s no secret that unique, relevant and interesting content drives drip marketing campaign success. To craft the right messages, y [read] Keywords: blogger email

LinkedIn Intro – The New iPhone Email Feature
Thu, Oct 24th 2013 8:13p   Henry
LinkedIn Intro has just launched over the last two days, adding a new element to the everyday email. Intro is a very simple feature which links LinkedIn with your iPhone email app. When you receive an email, the senders LinkedIn profile will appear at the top. The idea is that Intro will solve the confusion when you receive an email from a new person, hence the name ‘Intro’. LinkedIn Intro displays the senders profile and if you tap – the drop down menu will display a summary [read] Keywords: email google iphone linkedin mobile profile

New Crossware Mail Signature Video
Thu, Oct 3rd 2013 4:11p   Henry
Over the past month the marketing team at Crossware have been working closely with the talented bunch at Varnish Studios to produce a new Crossware Mail Signature video. The result is an easy to understand, funny and outrageous 74 second animation. Check it out for yourself! We hope you like it, we certainly do! The team at Crossware is looking forward to showcasing the video at any future conferences that we sponsor – the 50th DanNotes conference is next, in late November. We are already [read] Keywords: email

New Zealand Banking and Financial Services’ Conference
Tue, Sep 24th 2013 8:12p   Henry
Crossware Ltd. was a proud sponsor of one of the biggest financial services conferences in New Zealand on 18th of September. ‘The Future of Banking and Financial Services’ attracted the top insurance companies, public banks and investment banks from both New Zealand and Australia. Peter, Henry and Manas represented Crossware with Peter emphasizing the benefits of Social Business using IBM Connections; Henry and Manas demonstrating the features of Crossware Mail Signature (CMS). It w [read] Keywords: connections ibm community email gadget microsoft

The Ping App Will Change Your Mobile Email Experience
Tue, Sep 24th 2013 7:10p   Henry
Ping is an iOS App (later for Android) that will turn your email into a stream of messages similar to a chat service like iMessage on your iPhone. There are a handful of apps on the market currently, doing their best to dominate the mobile email space – the Ping App is the most recent attempt to modernize your email experience. When you email someone who is not using Ping, the app is just a normal email client. It allows you to set notifications, defer messages, and search your inbox. It&# [read] Keywords: email instant messaging iphone mobile

Join us at ICON UK – it Could be The Last One!
Tue, Aug 27th 2013 8:14p   Henry
On Monday and Tuesday next week (2-3 September) some of the Crossware team will be at ICON UK in Brighton! Crossware Mail Signature is sponsoring the event at the Brighton Grand Hotel, but this could be the last one! The largest IBM community gathering in the UK is free to attend, all you need to do is register on the website. Previously known as UKLUG, this years event will host up to 300 IBM professionals and a list of great speakers from around the globe. But sadly, this could be the last e [read] Keywords: ibm lotus community email facebook office

6 Tips for Managing Your Emails
Thu, Aug 8th 2013 8:17p   Henry
I have mentioned in a previous post the effects that email can have on ones work efficiency as well as the stress that it can cause. It is not uncommon for businessmen and women to send and receive hundreds of emails every day! One of these businessmen is Jeff Weiner, the CEO of LinkedIn. You can imagine with all of LinkedIn’s employees over the world Jeff would receive his fair share of emails. Jeff has created some tips to help you in the battle against managing your emails in the hope [read] Keywords: email linkedin mobile office

What Your Email Says About Your Brand
Mon, Jul 29th 2013 6:10p   Henry
It’s something you take for granted, something seemingly trivial, even mundane. When executed thoughtfully, however, it makes a splash. It says, “This guy is sharp–I want to work with him!” This article was originally published on Fastcompany.com by Jonathan Rick, February 25, 2013. Click here to view the original article. What is this opportunity, obvious but overlooked? It’s the bookends of your emails: your address and signature block–often, the first and last thing your r [read] Keywords: blogger email linkedin mobile myspace office

Crossware Mail Signature – Microsoft Exchange version
Tue, Jun 25th 2013 8:23p   Henry
We are very excited to announce that Crossware Mail Signature will soon be available for Microsoft Exchange! Our developers have been very busy creating the Microsoft Exchange version over the past year. You will soon be able to experience the benefits of Crossware Mail Signature on both IBM Domino and Microsoft Exchange. We are all looking forward to being able to offer our existing and potential customers an option to suit their company’s needs. Per Andersen and Rob Hollier presented [read] Keywords: domino ibm email exchange exchange facebook microsoft

Feeling Stressed? Take an Email Vacation
Mon, Jun 10th 2013 6:18p   Henry
Checking your emails too often has long been linked to inefficient work but your email could be literally killing you! Take an email vacation. A study recently funded by the University of California Irvine and U.S. Army researchers states that the more you check your email, the more stressed you will be. The study focused on 13 workers and the results are very interesting. The results showed that during the periods of no email, the employees spent more time focusing on a single task at work. The [read] Keywords: email

Crossware is Going to Milan!
Thu, May 30th 2013 6:16p   Henry
Throughout 2013 the Crossware team will be exhibiting at a number of new conferences around the world to present our new release for Microsoft Exchange (available July 1st). Our first demonstration of the next release will be at Social Business Forum in Milan! SBF is widely known as the leading European event regarding social enterprise, digital marketing and collaborative innovation. The event will host an impressive list of speakers including many global business leaders and experts, you can [read] Keywords: email enterprise exchange exchange facebook microsoft twitter

IamLUG is Next Week!
Sun, Apr 28th 2013 6:16p   Henry
The fourth annual IamLUG conference is happening on the 6th and 7th of May in St Louis Missouri, at the HoteLumière. As always, there is a fantastic array of speakers from around the world and a number of great sessions which you can attend to learn best practices and network with other Notes professionals. The keynote speaker will be Louis Richardson, an IBM Social Business evangelist and storyteller. In March this year, Richardson produced a very popular keynote address at the BLUG confere [read] Keywords: ibm lotus notes email facebook network twitter

How to Create Professionally Branded Emails
Mon, Apr 15th 2013 4:19p   Rob
We all know the importance of the everyday email… With 188 billions emails being sent daily (the majority of these coming from businesses) – there is no way that companies can afford to slacken off when it comes to making each email as professional as can be. But what makes an email ‘professional’? And how on Earth can we create ‘branded emails’? To help you out, I have gone ahead and sketched a quick mock-up of what the Team at Crossware Mail Signature consid [read] Keywords: ibm lotus notes email mobile server

Dutch Email Laws Could Land You a €16.750 Fine or 6 Months Imprisonment!
Mon, Apr 1st 2013 10:13p   Henry
Email is now the preferred and most common method of communication for a lot of businesses. It is because of this that email laws are tightening in terms of the details that business emails must contain. Throughout the UK and Europe there are a number of laws that require companies to display their company details within their email signature. Not adhering to these laws can carry significant punishment. There is a Dutch law that requires every company to display their CoC number on all out [read] Keywords: email office

BLUG Conference 21st – 22nd March
Thu, Mar 14th 2013 6:11a   Henry
Team Crossware had a great time at AusLUG 2013 this week (review to come) but the next event is next week! The next Lotus User Group event is BLUG on the 21st and 22nd of March at the Faculty Club in Leuven, Belgium. There are a number of fantastic sessions and speakers over the two day conference, the keynote speakers have been confirmed as Louis Richardson and Scott Souder – Ed Brill will also be speaking on the second day. To see the full lineup of speakers and the agenda for the co [read] Keywords: lotus email twitter

State of The Lotus Nation Infographic
Tue, Feb 26th 2013 8:10p   Henry
Wondering what other Lotus based business are doing and using in terms of technology? This info-graphic will help answer some questions. Late last year Crossware sponsored a survey done by our friends at Notes Code, it has resulted in an info-graphic giving you an insight into the world of Lotus Notes and what businesses are doing in terms of Lotus Notes. The survey was done during October and November, 2012 to a sample size of 149, mostly from the North American region. It has resulted in [read] Keywords: lotus notes email

10 Tips To Increase Your Email Marketing List
Tue, Feb 12th 2013 8:09p   Henry
Email marketing is the most popular form of modern day marketing. Sending newsletters and special offers to your contact list is very powerful, but not everyone will open the email. Only a small percentage will then actually read the content and click through to any links that you provided. So the trick is to increase the number of contacts on your email marketing list. This will therefore increase the number of people that click your links, meaning more traffic to your website and more potentia [read] Keywords: email facebook twitter

Push Email on Your Mobile Device
Sun, Jan 6th 2013 6:15p   Henry
With receiving and reading emails on your Smart Phone or tablet becoming increasingly common, push email is something that is an option for you. Push email has been around for a long time, some people love it, others don’t. I’ve got a couple of positives and negatives of using it, so you can make up your own mind. Push email is where your email account on your mobile device is effectively always on and active. So when someone sends you an email, you will receive it straight [read] Keywords: email iphone mobile

IBM Connect 2013 is Nearly Here!
Sun, Jan 6th 2013 2:12p   Henry
Happy new year to all of our readers, I hope you had a good break and I wish you all the best for this coming year. The year 2013 has arrived and the biggest Lotus event of the year is not far away! IBM Connect 2013, formerly known as Lotusphere will be the biggest IBM Collaboration event of the year. It runs from the 27th to the 31st of January at the Walt Disney Swan and Dolphin Resort in Florida.  The conference has a very exciting list of speakers which you can see here, the list inclu [read] Keywords: collaboration ibm lotus lotusphere email facebook linkedin twitter

DanNotes Conference November 2012
Sun, Nov 18th 2012 9:10p   Henry
Hanging out for another Lotus Notes event? This could be the answer. On November 28th & 29th 2012, DanNotes is hosting its 48th conference. This is where Lotus Notes professionals can network to share experiences and learn best practices. It will take place at Comwell Klarskovgaard in Korsor, Denmark and it will host a number of great speakers. Within the list of speakers are; Paul Mooney, Matt Newman and the keynote speaker is Ed Brill, Social Business & Collaboration Solutions Directo [read] Keywords: collaboration ibm lotus notes email facebook google network twitter

Why You Should Archive Email
Sun, Oct 28th 2012 7:10p   Peter
The main reasons why you should archive email are fairly well known, and freely available via a web search. But to recap, these are what I consider to be the main reasons for archiving corporate email: 1. Compliance. Many Government agencies and regulatory organisations have mandatory requirements for data retention, accessibility, and security. To comply with these, organisations must retain their data – including email – and ensure that any requested material can be retrieved and [read] Keywords: administration application archiving archive email security

X-Field Eliminator for Lotus Notes
Wed, Oct 10th 2012 3:10p   Frank
Domino allows X-Fields on email processed by its servers. These fields are designed for interoperability of mail systems, allowing the passing of more data than just “To” “From” “Subject” and “Body”.  In theory, these give a great deal of flexibility to different email systems. In practice, the large variety of these and the fact that spammers use them, too, means that a Domino server quickly hits its limit of 3,000 fields on a server.  Even the [read] Keywords: admin domino lotus notes rich text database email server smtp

The Limitations of Lotus Notes Mail Searching
Thu, Sep 27th 2012 9:10p   Peter
Lotus Notes is great at many things, but the native search capability is not one of them. A majority of Notes Mail users will have personal silos of information, most of it corporate, stacked up in their mail file and possibly also contained in several archive databases. When they want to search that information, they have to know roughly where the target resides, i.e. their production mail or whatever archive, because there is no central index. That means opening each database manually and sear [read] Keywords: ibm lotus notes archive database email

Happy 30th Birthday to the Emoticon :-)
Sun, Sep 23rd 2012 11:13p   Paul
In was on September 19, 1982 that Carnegie Mellon University professor Scott Fahlman first typed out the emoticon happy face on an online computer science board. This is precisely what he wrote: I propose that the following character sequence for joke markers: :-) Read it sideways. Actually, it is probably more economical to mark things that are NOT jokes, given current trends. For this, use :-( That was the beginning and the idea spread to other universities and eventually the rest of the w [read] Keywords: email

Email and Animated GIFs… A New Trend?
Sun, Sep 16th 2012 10:09p   Rob
Lately I’ve been wondering why web design and development is moving faster than ever and yet email still appears to be left behind when it comes to advances in technology? Countless forum comments have warned me away from using animated GIFs in emails of any kind, however I feel as though these warnings have become more part of an old school mentality than anything worth worrying about. Animated GIFs… An old technology! Animated GIFs are not a new technology. In fact, Compuserve enab [read] Keywords: development email google outlook

Email 2.0 – Emerging trends in email design
Thu, Aug 16th 2012 10:13p   Paul
188 billion emails are sent each day, with most of these being from businesses.  Email is so significant, it accounts for more than 75% of internet activity, and exceeds all forms of social media, Google searches and web browsing combined! The team at Crossware deal with email design on a daily basis.  Not only do we sell the popular Crossware Mail Signature product as part of our day to day work, we’re often helping marketing departments in large organizations to configure and design their [read] Keywords: lotus notes email facebook google iphone linkedin outlook server twitter

Mail Customisation Options
Mon, Aug 13th 2012 6:08p   Peter
Given the ever increasing options & functionality in software used by people in their private time (Google, Facebook, Twitter, Pinterest etc), the work email environment can seem a little dull and regimented. While a commercial on-premises email environment can’t easily keep up to date with rapidly evolving social trends, for data security and stability – it is still often preferable to a cloud-hosted email environment. There are a host of different arguments for either on-premis [read] Keywords: lotus notes email facebook google outlook security twitter

Agenda Sidebar App for Lotus Notes
Thu, Jul 19th 2012 2:54p   Frank
Most of our everyday to-do list comes via our email accounts and therefore we need to track them using a fast, light-weight approach. The problem with the Lotus Notes To-Do system and the Calendar system is that they require definite dates and are way too heavy for ordinary items, meaning too much effort is required to maintain them. The Agenda Sidebar App is designed for the majority of the ordinary, ad-hoc things we have to do every single day, small things like send a PDF, reply with more inf [read] Keywords: lotus notes notes client email

Email Disclaimers – What Are They? Do We Need Them?
Thu, Jun 28th 2012 9:11p   Rob
Email disclaimers have become commonplace in business communications around the world, but do you really need them? Google this question and you will see answers ranging from “Email disclaimers are annoying and pointless” to “The use of disclaimers is always recommended”… This white paper should help guide you to an answer relevant for your business. To download our email disclaimer white paper, click here. DISCLAIMER – I am not a lawyer and the following info [read] Keywords: agent email enterprise exchange exchange google office

Why Should Users Archive When Disk Space Is Cheap?
Tue, Jun 26th 2012 4:51p   Peter
If webmail products like Gmail can give millions of users up to 10GB of space each, why should other companies enforce mail quotas and archive data? Like most things, it’s a compromise. In this case a trade-off between cost, usability, and legal requirements. Cost Internet companies such as Google and Microsoft have a lot of money to spend on attracting users to their platforms via free software & services, whereas for other commercial enterprises, it’s usually not the core busin [read] Keywords: archiving archive database email google microsoft server

Mobile Is Leading the Email Revolution
Mon, Jun 4th 2012 7:50p   Rob
Technology over the past decade has been all about “going mobile”, with the latest mobile phones and tablets pushing to give us the world at our fingertips wherever we may be. As email means the world to so many people, it’s no surprise that mobile is leading the email revolution. I recently came across this infographic put together by Return Path and thought that a few of the statistics mentioned would be of interest to our readers: 50% of all mobile phones in the US are smartphones 85 [read] Keywords: apple desktop email mobile

Increasing Email Usage
Tue, May 29th 2012 5:16p   Peter
Although I’ve heard a lot lately about the possibility of email declining due to the increasing use of social media, it seems as though email usage might actually be on the increase. The Radicati Group’s “Email Statistic Report, 2012-2016” estimates that email usage will increase from 3.3 billion email accounts in 2012 to 4.3 billion accounts by the end of 2016, a growth rate of 6% per year. This makes sense when you consider the number of new devices being added, and the [read] Keywords: email facebook

Canned Replies for Lotus Notes
Tue, May 22nd 2012 9:29p   Frank
So every once in a while, some free software comes along that makes life a lot easier. For me, it is “Canned Replies”, which saves me a lot of time with regular, routine email replies. Read more about it and get the free download Every day, I find myself typing out the same kinds of emails – license docs, renewal reminders, installation instructions, download requests, etc. It can get rather tedious (and time consuming) to be writing out the same basic format of email. So for the [read] Keywords: lotus notes email

How to Install Lotus Traveler on an iPhone
Wed, May 2nd 2012 7:59p   Paul
Lotus Traveler is a great tool that allows you to access your Lotus Notes mail and calendar information on your mobile device. Many people don’t realise the power of Lotus Traveler, and even fewer know how to install it on an iPhone. So here’s a step-by-step tutorial explaining how to install this tool on your iPhone: 1) In the Safari browser on your iPhone, type in the following link with your company’s actual server name in place of “yourservername”. - yourse [read] Keywords: ibm lotus notes traveler apple application desktop email iphone ipod mobile password profile server

Why You Need a Good Mail Search Tool
Sun, Apr 29th 2012 7:28p   Peter
Corporate data is typically spread across a lot of locations – document repositories & file systems, collaboration/project data, RDBMS, Email etc. This makes a good search tool important. However, unless your users are particularly well-trained at dealing with email, most of the mail they receive will remain in their mail file or archives – accessible only to them (& maybe their assistants), and generally out of reach of other users. That’s OK, because mail is a persona [read] Keywords: collaboration archive database email

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