|Latest 7 Posts
| Thoughts on the Microsoft Surface Book 4|
Mon, Jun 19th 2017 4
| How to Split SharePoint Document Libraries to Simplify Synching|
Sun, Apr 30th 2017 9
| Using SharePoint with OneDrive as a File Server (for Ex-Domino Admins and Traditionalists)|
Mon, Apr 24th 2017 5
| Migrating Mail from IBM Notes and Verse to Microsoft Outlook on Office 365 - Part 2|
Tue, Apr 4th 2017 9
| Migrating Mail from IBM Notes and Verse to Microsoft Outlook on Office 365 - Part 1|
Fri, Mar 31st 2017 4
| How to Set up Rooms Properly in Office 365 - Part 2 (Extending Booking Time)|
Tue, Mar 21st 2017 1
| How to use PowerShell to Change the Email Address of Office 365 Groups|
Fri, Mar 10th 2017 12
| How to Use Microsoft Outlook with Your IBM Verse (in the cloud) Mail|
Sun, Oct 9th 2016 32
| How to Create an Auto-Response Mail Message in Lotus Notes 8.5.3+|
Wed, Feb 22nd 2012 29
| Fixing Word 2016 Crashes when Opening Older Documents with Macros on Windows 7|
Tue, Nov 15th 2016 18
| How to set IBM Verse as your Default Email Client|
Thu, Jun 9th 2016 14
| How to Create a Good Email Signature and Use it in IBM Verse|
Mon, Apr 18th 2016 12
| How to Embed Video into your IBM Connections Wiki|
Wed, May 11th 2016 12
| How to use PowerShell to Change the Email Address of Office 365 Groups|
Fri, Mar 10th 2017 12
| Restarting Agent Manager on Domino 9.0.1 may crash your server....|
Wed, Feb 18th 2015 11
| Getting your Head around the IBM Connections ID|
Tue, Feb 23rd 2016 9
| Good Resources for Support with IBM Connections and Verse 2: Official Channel Web Sites|
Tue, Aug 2nd 2016 9
||How to Create an Auto-Response Mail Message in Lotus Notes 8.5.3+
Why would you do this?
Suppose that you have an externally accessible generic email address for your company; email@example.com or firstname.lastname@example.org.
You might expose this to the web and allow people to send messages to you.
Setting up an auto-response email will tell the senders that their message reached its destination and that it will be dealt with accordingly. It's also good practice to include links to FAQs or other useful information.
The techniques we'll be using here work in older versions of Notes but some of the options seem to have moved around in 8.5.3. I figured it was a good time to show you where they've moved to.
Start Domino Designer and open the Mail file to be modified. A really quick way to do this is to right-click on the application tab and choose "Open in Designer".
In the Left hand panel of designer, expand Code and then double-click Agents. A new window should appear.
Click the action button marked New Agent (at the top of the screen).
Give the Agent a Name, Alias and Comment;
Comment: Sends an automatic response to any inbound emails sent to this address
Change the type to Simple Actions
Leave the Application field as is and click Ok.
In the left panel, click Document Selection.
At the bottom of the screen, you'll see an Add Condition button.
Choose In Folder and then Select the Inbox.
In the left panel, click Action
At the bottom of the screen, you'll see an Add Action button.
Choose Reply to Sender
Make sure that it says Send Reply to Sender Only.
Tick Reply only once per person
Type your message
So far so good. Now to get this to occur for all new mail.
This is where I got stuck.
It makes perfect sense to have these agent properties at the bottom of the page, like they are for lotusscript agents but for some reason, they're not there in 8.5.3. A big thanks to Tony G for finding the missing menu option.
Right mouse click anywhere in the right hand panel and choose Agent Properties.
In the trigger section, choose On Event and Select After New Mail has Arrived.
You can now save and close your agent.
Note: In our tests it took 5-10 minutes for the agent to actually start working so don't despair if it looks like it doesn't appear to be working initially. To test, send emails from an outside account, like Gmail and wait for the reply message.
Feb 22, 2012
| Recent Blog Posts
Thoughts on the Microsoft Surface Book 4|
Mon, Jun 19th 2017 9:40p Gavin Bollard
I've spent the last couple of months on Microsoft's Surface Book 4 (i7) and I've had enough time to form an opinion. I generally hate laptops but I've found the Surface Book to be fast enough and easy enough to do the majority of my work on. The touchscreen is very responsive and I love being able to detach the tablet from the base - though admittedly, I rarely have a good business reason to do it. We ordered around 45 of the devices all at once. One was DOA and another had batteries in th
How to Split SharePoint Document Libraries to Simplify Synching|
Sun, Apr 30th 2017 10:54p Gavin Bollard
In my last post, I talked about how you need to split your SharePoint document libraries into smaller chunks in order to synch them. In this post, I'm going to assume that you made the same mistake that I made and put too many documents into the one document library. In my case, I have an IT Team SharePoint site which holds all of our IT documents. It makes sense to keep all our IT documents together. For the most part, the site doesn't need to be synched anywhere because it's mostly a stora
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Mon, Apr 24th 2017 6:33a Gavin Bollard
Over the past few months, I've been looking at a whole range of options to do with file storage on the basis that Microsoft's OneDrive simply doesn't do what we need. The whole time of course, I've been unable to shake the feeling that Microsoft should be offering something that already covers this space. After all, file sharing is one of the major "tentpoles" in most Windows networks. As it turns out, SharePoint is the answer to this - and it works well if it's playing nicely with OneD
Migrating Mail from IBM Notes and Verse to Microsoft Outlook on Office 365 - Part 2|
Tue, Apr 4th 2017 6:14a Gavin Bollard
Last time on Real World Computing, I talked about migrating mail from IBM Notes and Verse to Microsoft Office 365. Now it's time for Part 2. Mail RoutingWe did routing in two parts. Initially we had MX records for both IBM and Microsoft with Microsoft having the higher number (which means lower priority). After the cutover date we switched the priorities so that Microsoft Office 365 had the higher priority. One of the cool things about Microsoft’s setup is that they give you two domains, o
Migrating Mail from IBM Notes and Verse to Microsoft Outlook on Office 365 - Part 1|
Fri, Mar 31st 2017 11:05p Gavin Bollard
It was always just a matter of time. Eventually we were going to have to make the jump from IBM to Microsoft. It's not that IBMs software isn't good. It's very good. It's simply that IBM is the Beta to Microsoft's VHS. Technically the IBM product line is far superior but on the surface, IBMs poor UI will never match the incredible pull of Microsoft's polished Office 365 offerings. We're just finishing a mail migration from IBM Notes/Verse to Microsoft Outlook, which we did entirely in-ho
How to Set up Rooms Properly in Office 365 - Part 2 (Extending Booking Time)|
Tue, Mar 21st 2017 4:01p Gavin Bollard
Following on from Part 1 where I talked about how to get rooms to show up in the room list, here's the next step where we extend the booking time from the default of 180 days. Why is there a limit?In most circumstances, a limit makes perfect sense. It stops employees from booking meeting rooms for years in advance and then leaving the company. In our case, it's actually fairly common to book the meeting schedule up to about 18 months into the future - so the 180 day (6 month) limit is quite r
How to use PowerShell to Change the Email Address of Office 365 Groups|
Fri, Mar 10th 2017 9:34p Gavin Bollard
One of the odd things about Office 365 is how much you have to resort to PowerShell to get things done. That's currently the case with the Office365 Groups, a recently introduced type of group that works particularly well across all of the Office365 applications. I've been setting a few things up with Office365 groups lately and I've had two instances where I needed to do some renames. Once was when the people who asked for the group changed their mind about the name and the other was when
How to Set up Rooms Properly in Office 365|
Tue, Feb 21st 2017 7:53a Gavin Bollard
You'd think that setting rooms up in Office 365 would be a simple matter of going to the Office 365 Admin console, expanding Resources, clicking on Rooms and Equipment and then using the Add Button This works but it doesn't do everything. If you want your rooms to appear in the Room List (and to show available times), you'll have to use PowerShell to put them there. Finding AnswersSo... I spent a while trying to find the answers without a whole lot of luck. I think that coming from the No
Solving Some Azure Active Directory User Synchronisation Issues on Office 365 |
Sat, Feb 18th 2017 10:46p Gavin Bollard
We started moving over to Office 365 quite a while before we decided to ditch Notes mail and move to Outlook. It was also my plan to get rid of our internal active directory server and rely solely on the cloud for authentication. As it turned out, management wanted to keep the AD server a little longer, so we've had to synchronise our onsite accounts with the Office 365 ones. The synchronisation processes immediately created duplicates (and sometimes triplicates) of users. The journey to re
OneDrive to Rule them all ... or perhaps not.|
Mon, Feb 6th 2017 12:02p Gavin Bollard
Microsoft OneDrive is great! It's easy to use too and has some really great integration into Office 2016 - which means that when you go to save or open files, instead of displaying a file dialog, it renders the folder names right into the panel. Sadly the sharepoint integration in Office 2016 is still dialog-based. On the surface, it looks like a great files storage solution but as it turns out, just like Tolkien's OneRing, beneath that shiny surface, OneDrive is mostly evil. At work, we'