|Latest 7 Posts
| SharePoint works if you start working the NEW way|
Wed, Oct 4th 2017 25
| Thoughts on the Microsoft Surface Book 4|
Mon, Jun 19th 2017 7
| How to Split SharePoint Document Libraries to Simplify Synching|
Sun, Apr 30th 2017 7
| Using SharePoint with OneDrive as a File Server (for Ex-Domino Admins and Traditionalists)|
Mon, Apr 24th 2017 9
| Migrating Mail from IBM Notes and Verse to Microsoft Outlook on Office 365 - Part 2|
Tue, Apr 4th 2017 9
| Migrating Mail from IBM Notes and Verse to Microsoft Outlook on Office 365 - Part 1|
Fri, Mar 31st 2017 4
| How to Set up Rooms Properly in Office 365 - Part 2 (Extending Booking Time)|
Tue, Mar 21st 2017 3
| How to Create an Auto-Response Mail Message in Lotus Notes 8.5.3+|
Wed, Feb 22nd 2012 56
| How to Use Microsoft Outlook with Your IBM Verse (in the cloud) Mail|
Sun, Oct 9th 2016 37
| Fixing Word 2016 Crashes when Opening Older Documents with Macros on Windows 7|
Tue, Nov 15th 2016 31
| How to Create a Good Email Signature and Use it in IBM Verse|
Mon, Apr 18th 2016 27
| SharePoint works if you start working the NEW way|
Wed, Oct 4th 2017 25
| Restarting Agent Manager on Domino 9.0.1 may crash your server....|
Wed, Feb 18th 2015 17
| How to set IBM Verse as your Default Email Client|
Thu, Jun 9th 2016 14
| Getting your Head around the IBM Connections ID|
Tue, Feb 23rd 2016 11
| Solving Some Azure Active Directory User Synchronisation Issues on Office 365 |
Sat, Feb 18th 2017 11
| How to do Bullets and Numbering in IBM Notes|
Tue, Feb 4th 2014 9
||OneDrive to Rule them all ... or perhaps not.
Microsoft OneDrive is great! It's easy to use too and has some really great integration into Office 2016 - which means that when you go to save or open files, instead of displaying a file dialog, it renders the folder names right into the panel. Sadly the sharepoint integration in Office 2016 is still dialog-based.
On the surface, it looks like a great files storage solution but as it turns out, just like Tolkien's OneRing, beneath that shiny surface, OneDrive is mostly evil.
At work, we're still using an old file server which allows people in the company to save files into public, personal or restricted access areas.
It's a great browsable structure with the main drawbacks being that it's on a local file server (which means ageing infrastructure and semi-manual backup procedures) and security because it needs a VPN to get to our internal systems. Many of our users still find a VPN too complex to set up and it's hard to get a VPN that runs on all flavours of devices (various versions of iOs, Windows, Android and Linux) without compromising security.
The file server also has shadowing, which is a great feature -- and sadly, something that Windows finally "copied" from the old Novell Netwoare 3.12 (1991) - after more than a decade of broken promises. Shadowing is awesome and adds a layer of recovery to your systems, especially when it comes to attacks like Cryptolocker.
Having seen OneDrive personal in action, I was keen to get OneDrive for Business. It seemed obvious to me that this was the solution - A cloud version of the file server that was tighty integrated into Office 365.
As it turns out, it's not.
OneDrive For Business is Still Personal!OneDrive for Business is basically OneDrive personal with some more space.
- Neither sharing or rights management works properly on it.
- All files on all versions of OneDrive are owned by a single owner, rather than the business.
- It's not easy to copy files to OneDrive from a server, so I tried copying them locally, letting them synch and then removing the local copies. It doesn't do anything immediately but after a little while, it replicates the removal of those files over to OneDrive (yes, it deletes your files).
I think there's a way to stop synching before doing this but I didn't bother giving it a try because it was pretty obvious that for all its beauty, OneDrive doesn't work.
I talked to Microsoft about the problem and they made it very clear.
"Do not use OneDrive if the intention is to Share Files"
There's a very good blog post that explains this -- and it includes a flowchart too!
Apparently Sharepoint - team sites is the tool for this.
SharePoint is not the Answer I looked at SharePoint and ran some tests to see how easily I could migrate our many years and many gigabytes of files shares.
Not easily at all.
- We had to change the default settings on Sharepoint 365 just to allow us to upload more files. The default restrictions are all wrong (and the settings changes are buried quite deeply).
- The file structure isn't properly browsable and it simply doesn't give us what we wanted.
- The integration with Office 2016 is terrible compared to OneDrive.
- There's a copy feature in OneDrive that allows you to copy OneDrive data to a team site. It's a copy though, so you still have to delete the files off OneDrive later. It worked very well for small numbers of small files but whenever I tried to do anything useful with it, it failed.
Looking for Answers ElsewhereWith reluctance, we began looking elsewhere and stumbled upon Citrix Sharefile.
We've had a demonstration and thus far, this looks like it's the right answer. I'll post my findings once I've had a proper chance to play.
In the meantime, there's some great videos for Sharefile on YouTube and it looks like OneDrive is reduced to being an option for HOME drives only. For data that the company doesn't mind losing.
I'm very concerned that Microsoft doesn't seem to have an answer to the file sharing problem. Particularly when people will be expecting to move from On-Prem Microsoft file servers to their Office 365 cloud.
Feb 06, 2017
| Recent Blog Posts
SharePoint works if you start working the NEW way|
Wed, Oct 4th 2017 11:02p Gavin Bollard
It's been a long road from drive letters to SharePoint but I feel quite comfortable in this space now. It's all a matter of perspective -- and of course, resisting the urge to rebuild the old world in the new space. SharePoint works extremely well with files but there's a disturbing trend that I've seen amongst my users. They use Sync to create a local replica of the entire of their SharePoint file libraries on their computers. Apart from being extremely dangerous, this also introduces a
Thoughts on the Microsoft Surface Book 4|
Mon, Jun 19th 2017 9:40p Gavin Bollard
I've spent the last couple of months on Microsoft's Surface Book 4 (i7) and I've had enough time to form an opinion. I generally hate laptops but I've found the Surface Book to be fast enough and easy enough to do the majority of my work on. The touchscreen is very responsive and I love being able to detach the tablet from the base - though admittedly, I rarely have a good business reason to do it. We ordered around 45 of the devices all at once. One was DOA and another had batteries in th
How to Split SharePoint Document Libraries to Simplify Synching|
Sun, Apr 30th 2017 10:54p Gavin Bollard
In my last post, I talked about how you need to split your SharePoint document libraries into smaller chunks in order to synch them. In this post, I'm going to assume that you made the same mistake that I made and put too many documents into the one document library. In my case, I have an IT Team SharePoint site which holds all of our IT documents. It makes sense to keep all our IT documents together. For the most part, the site doesn't need to be synched anywhere because it's mostly a stora
Using SharePoint with OneDrive as a File Server (for Ex-Domino Admins and Traditionalists)|
Mon, Apr 24th 2017 6:33a Gavin Bollard
Over the past few months, I've been looking at a whole range of options to do with file storage on the basis that Microsoft's OneDrive simply doesn't do what we need. The whole time of course, I've been unable to shake the feeling that Microsoft should be offering something that already covers this space. After all, file sharing is one of the major "tentpoles" in most Windows networks. As it turns out, SharePoint is the answer to this - and it works well if it's playing nicely with OneD
Migrating Mail from IBM Notes and Verse to Microsoft Outlook on Office 365 - Part 2|
Tue, Apr 4th 2017 6:14a Gavin Bollard
Last time on Real World Computing, I talked about migrating mail from IBM Notes and Verse to Microsoft Office 365. Now it's time for Part 2. Mail RoutingWe did routing in two parts. Initially we had MX records for both IBM and Microsoft with Microsoft having the higher number (which means lower priority). After the cutover date we switched the priorities so that Microsoft Office 365 had the higher priority. One of the cool things about Microsoft’s setup is that they give you two domains, o
Migrating Mail from IBM Notes and Verse to Microsoft Outlook on Office 365 - Part 1|
Fri, Mar 31st 2017 11:05p Gavin Bollard
It was always just a matter of time. Eventually we were going to have to make the jump from IBM to Microsoft. It's not that IBMs software isn't good. It's very good. It's simply that IBM is the Beta to Microsoft's VHS. Technically the IBM product line is far superior but on the surface, IBMs poor UI will never match the incredible pull of Microsoft's polished Office 365 offerings. We're just finishing a mail migration from IBM Notes/Verse to Microsoft Outlook, which we did entirely in-ho
How to Set up Rooms Properly in Office 365 - Part 2 (Extending Booking Time)|
Tue, Mar 21st 2017 4:01p Gavin Bollard
Following on from Part 1 where I talked about how to get rooms to show up in the room list, here's the next step where we extend the booking time from the default of 180 days. Why is there a limit?In most circumstances, a limit makes perfect sense. It stops employees from booking meeting rooms for years in advance and then leaving the company. In our case, it's actually fairly common to book the meeting schedule up to about 18 months into the future - so the 180 day (6 month) limit is quite r
How to use PowerShell to Change the Email Address of Office 365 Groups|
Fri, Mar 10th 2017 9:34p Gavin Bollard
One of the odd things about Office 365 is how much you have to resort to PowerShell to get things done. That's currently the case with the Office365 Groups, a recently introduced type of group that works particularly well across all of the Office365 applications. I've been setting a few things up with Office365 groups lately and I've had two instances where I needed to do some renames. Once was when the people who asked for the group changed their mind about the name and the other was when
How to Set up Rooms Properly in Office 365|
Tue, Feb 21st 2017 7:53a Gavin Bollard
You'd think that setting rooms up in Office 365 would be a simple matter of going to the Office 365 Admin console, expanding Resources, clicking on Rooms and Equipment and then using the Add Button This works but it doesn't do everything. If you want your rooms to appear in the Room List (and to show available times), you'll have to use PowerShell to put them there. Finding AnswersSo... I spent a while trying to find the answers without a whole lot of luck. I think that coming from the No
Solving Some Azure Active Directory User Synchronisation Issues on Office 365 |
Sat, Feb 18th 2017 10:46p Gavin Bollard
We started moving over to Office 365 quite a while before we decided to ditch Notes mail and move to Outlook. It was also my plan to get rid of our internal active directory server and rely solely on the cloud for authentication. As it turned out, management wanted to keep the AD server a little longer, so we've had to synchronise our onsite accounts with the Office 365 ones. The synchronisation processes immediately created duplicates (and sometimes triplicates) of users. The journey to re