202 Lotus blogs updated hourly. Who will post next? Home | Blogs | Search | About 
 
Latest 7 Posts
How to Duplicate the Mircrosoft Surface Hub's Screen on another Hub
Tue, Oct 31st 2017 5
Getting Started with SharePoint Lists
Thu, Oct 26th 2017 8
Fixing up those Pesky # Filenames for Importing into OneDrive and SharePoint
Tue, Oct 17th 2017 7
SharePoint works if you start working the NEW way
Wed, Oct 4th 2017 8
Thoughts on the Microsoft Surface Book 4
Mon, Jun 19th 2017 7
How to Split SharePoint Document Libraries to Simplify Synching
Sun, Apr 30th 2017 9
Using SharePoint with OneDrive as a File Server (for Ex-Domino Admins and Traditionalists)
Mon, Apr 24th 2017 10
Top 10
How to Use Microsoft Outlook with Your IBM Verse (in the cloud) Mail
Sun, Oct 9th 2016 46
How to Create an Auto-Response Mail Message in Lotus Notes 8.5.3+
Wed, Feb 22nd 2012 42
How to Create a Good Email Signature and Use it in IBM Verse
Mon, Apr 18th 2016 32
Fixing Word 2016 Crashes when Opening Older Documents with Macros on Windows 7
Tue, Nov 15th 2016 24
How to set IBM Verse as your Default Email Client
Thu, Jun 9th 2016 18
Restarting Agent Manager on Domino 9.0.1 may crash your server....
Wed, Feb 18th 2015 15
How to do Bullets and Numbering in IBM Notes
Tue, Feb 4th 2014 13
How to Embed Video into your IBM Connections Wiki
Wed, May 11th 2016 13
A Walkthrough the Google Apps for Work Setup Process
Tue, Feb 16th 2016 11
Migrating Mail from IBM Notes and Verse to Microsoft Outlook on Office 365 - Part 2
Tue, Apr 4th 2017 11


How to Set up Rooms Properly in Office 365
Twitter Google+ Facebook LinkedIn Addthis Email Gmail Flipboard Reddit Tumblr WhatsApp StumbleUpon Yammer Evernote Delicious
   


You'd think that setting rooms up in Office 365 would be a simple matter of going to the Office 365 Admin console, expanding Resources, clicking on Rooms and Equipment and then using the Add Button


This works but it doesn't do everything. If you want your rooms to appear in the Room List (and to show available times), you'll have to use PowerShell to put them there.


Finding Answers

So... I spent a while trying to find the answers without a whole lot of luck. I think that coming from the Notes/Domino world and not being familiar with the outlook terminology hindered me a bit in this regard. 

In any case, big thanks to IT for Dummies btw whose page called "Create Room List Office 365" made very little sense to me but helped me to explain to Microsoft Support what it was that I was looking for. 

BTW: Microsoft support can be reached via the Support and then Service Requests options in the Admin Center. I've found their support to be excellent. 

How to Set up Your Room
Having done the initial room creation steps (see the top of this post) you need to do the following to get it fully registered;

  1. Start Microsoft PowerShell (with local admin access)
    Note, this is normal PowerShell, not Azure PowerShell
  2. At the PowerShell prompt type:

    Set-ExecutionPolicy RemoteSigned

    This essentially grants you higher privileges for the current session.
    (you'll probably be prompted for a Yes answer).

    The returned wording will be something like this;

    Execution Policy Change
    The execution policy helps protect you from scripts that you do not trust. Changing the execution policy might expose you to the security risks described in the about_Execution_Policies help topic at http://go.microsoft.com/fwlink/?LinkID=135170. Do you want to change the execution policy?

    [Y] Yes  [A] Yes to All  [N] No  [L] No to All  [S] Suspend  [?] Help (default is "N"):

  3. Next type;

    $UserCredential = Get-Credential

    This logs you in - it will prompt for your Office 365 admin user name & password.

    The returned wording should be something like this;

    cmdlet Get-Credential at command pipeline position 1
    Supply values for the following parameters:
    Credential

  4. The next command sets up an office 365 session connecting to exchange.

    $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection

    The next command apparently imports the commands for exchange into the current session. (ie: makes them available for use).

    The returned wording should be something like this;

    WARNING: The names of some imported commands from the module 'tmp_aipbhxxl.kcz' include unapproved verbs that might make them less discoverable. To find the commands with unapproved verbs, run the Import-Module command again with the Verbose parameter. For a list of approved verbs, type Get-Verb.

    ModuleType Version    Name                                ExportedCommands
    ---------- -------    ----                                ----------------
    Script     1.0        tmp_aipbhxxl.kcz                    {Add-AvailabilityAddressSpace, Add-DistributionGroupMember...


    I have no idea what this means or why it's relevant to me... best to just ignore it.
  5. Our next PowerShell command actually manipulates the rooms, so this is the first command that you'll need to have custom bits on.

    There are two parts to this;

    Part A: The Room List - This can be anything at all, it's just a way of describing the rooms collectively. If you've only got one set of rooms, you might as well call it "Local Rooms" but if you have separate rooms, for example, "Executive Rooms" and "Core Meeting Rooms" or "Building 1 Rooms" versus "Building 2 Rooms" then you'll want to describe this bit more carefully.

    Part B: The Room Names - In our case, we had four rooms, the Board Room, Large Meeting Room, Small Meeting Room and Projects Meeting Room.  You'll need to gather all of the rooms for a given list together and execute the command once -- because you can't add rooms to the list later (more on that afterwards).

    You'll need to use the short names for the rooms (the first part of their email addresses) as the room names in this command aren't supposed to have spaces in them.

    Here's the command you should submit;

    New-DistributionGroup -RoomList -Name 'Local Rooms' -Members BoardRoom, LargeMeetingRoom, SmallMeetingRoom, ProjectsMeetingRoom

    The response is downright weird... and a bit ... advertising..

    New! Office 365 Groups are the next generation of distribution lists.
    Groups give teams shared tools for collaborating using email, files, a calendar, and more.
    You can start right away using the New-UnifiedGroup cmdlet.

    Name        DisplayName GroupType PrimarySmtpAddress
    ----        ----------- --------- ------------------
    Local Rooms Local Rooms Universal LocalRooms@xxxxxxxxx.onmicrosoft.com

  6. To verify that the rooms were adjusted type the following;

    get-recipient -identity localrooms

    It should return and indication that there's now a distibution group called Local Rooms.

    Name        RecipientType
    ----        -------------
    Local Rooms MailUniversalDistributionGroup

  7. Of course, you could just close Outlook and reopen it and create a Meeting to check. 

One last note... the Microsoft team told me that if I needed to add a room to the group, I would be best off deleting the Local Rooms group and running the creation/linking command again. 

Thanks again to the Microsoft support team. I don't know how I would have figured this out without their help. 


---------------------
http://dominogavin.blogspot.com/2017/02/how-to-set-up-rooms-properly-in-office.html
Feb 21, 2017
8 hits



Recent Blog Posts
5
How to Duplicate the Mircrosoft Surface Hub's Screen on another Hub
Tue, Oct 31st 2017 3:58a   Gavin Bollard
So, you've got yourself a few Surface Hubs and now you're having a big meeting. Big enough to need to use both hubs together. So... how do you do it? The ProblemIn our case, we have two meeting rooms, each with a Microsoft Surface hub on the wall. The rooms have a removable partition which enables it to be opened up into a large board room. Unfortunately, when this happens, the meeting participants can't always see the "master screen". The ideal solution to this would be to have the di
8
Getting Started with SharePoint Lists
Thu, Oct 26th 2017 9:28p   Gavin Bollard
SharePoint lists are a great way to build quick "applications" and registers. If, like me, you've migrated from IBM Domino, and you were wondering where the Office 365 development functionality is, this is where it starts. For everyone else, who has never heard of domino, don't worry, I'll explain what SharePoint lists are and why they're a great tool for you. What Are SharePoint Lists?SharePoint lists are essentially a "cloud way" to store data that you want to share and search. Yo
7
Fixing up those Pesky # Filenames for Importing into OneDrive and SharePoint
Tue, Oct 17th 2017 6:41a   Gavin Bollard
Once you're used to the new way of working, OneDrive and SharePoint are great file storage systems. The biggest problem is getting your files into them. Sure, it's usually just a case of drag and drop but the real problems are related to some tighter controls on the file names. The worst offenders are the ampersand and the hashtag. In fact, it seems to be really common for people to name their files with a hashtag in financial circles. For example: "Invoice No #675853.pdf" OneDrive and Sha
8
SharePoint works if you start working the NEW way
Wed, Oct 4th 2017 11:02p   Gavin Bollard
It's been a long road from drive letters to SharePoint but I feel quite comfortable in this space now. It's all a matter of perspective -- and of course, resisting the urge to rebuild the old world in the new space. SharePoint works extremely well with files but there's a disturbing trend that I've seen amongst my users. They use Sync to create a local replica of the entire of their SharePoint file libraries on their computers. Apart from being extremely dangerous, this also introduces a
7
Thoughts on the Microsoft Surface Book 4
Mon, Jun 19th 2017 9:40p   Gavin Bollard
I've spent the last couple of months on Microsoft's Surface Book 4 (i7) and I've had enough time to form an opinion. I generally hate laptops but I've found the Surface Book to be fast enough and easy enough to do the majority of my work on. The touchscreen is very responsive and I love being able to detach the tablet from the base - though admittedly, I rarely have a good business reason to do it. We ordered around 45 of the devices all at once. One was DOA and another had batteries in th
9
How to Split SharePoint Document Libraries to Simplify Synching
Sun, Apr 30th 2017 10:54p   Gavin Bollard
In my last post, I talked about how you need to split your SharePoint document libraries into smaller chunks in order to synch them. In this post, I'm going to assume that you made the same mistake that I made and put too many documents into the one document library. In my case, I have an IT Team SharePoint site which holds all of our IT documents. It makes sense to keep all our IT documents together. For the most part, the site doesn't need to be synched anywhere because it's mostly a stora
10
Using SharePoint with OneDrive as a File Server (for Ex-Domino Admins and Traditionalists)
Mon, Apr 24th 2017 6:33a   Gavin Bollard
Over the past few months, I've been looking at a whole range of options to do with file storage on the basis that Microsoft's OneDrive simply doesn't do what we need. The whole time of course, I've been unable to shake the feeling that Microsoft should be offering something that already covers this space. After all, file sharing is one of the major "tentpoles" in most Windows networks. As it turns out, SharePoint is the answer to this - and it works well if it's playing nicely with OneD
11
Migrating Mail from IBM Notes and Verse to Microsoft Outlook on Office 365 - Part 2
Tue, Apr 4th 2017 6:14a   Gavin Bollard
Last time on Real World Computing, I talked about migrating mail from IBM Notes and Verse to Microsoft Office 365. Now it's time for Part 2. Mail RoutingWe did routing in two parts. Initially we had MX records for both IBM and Microsoft with Microsoft having the higher number (which means lower priority). After the cutover date we switched the priorities so that Microsoft Office 365 had the higher priority. One of the cool things about Microsoft’s setup is that they give you two domains, o
4
Migrating Mail from IBM Notes and Verse to Microsoft Outlook on Office 365 - Part 1
Fri, Mar 31st 2017 11:05p   Gavin Bollard
It was always just a matter of time. Eventually we were going to have to make the jump from IBM to Microsoft. It's not that IBMs software isn't good. It's very good. It's simply that IBM is the Beta to Microsoft's VHS. Technically the IBM product line is far superior but on the surface, IBMs poor UI will never match the incredible pull of Microsoft's polished Office 365 offerings. We're just finishing a mail migration from IBM Notes/Verse to Microsoft Outlook, which we did entirely in-ho
4
How to Set up Rooms Properly in Office 365 - Part 2 (Extending Booking Time)
Tue, Mar 21st 2017 4:01p   Gavin Bollard
Following on from Part 1 where I talked about how to get rooms to show up in the room list, here's the next step where we extend the booking time from the default of 180 days. Why is there a limit?In most circumstances, a limit makes perfect sense. It stops employees from booking meeting rooms for years in advance and then leaving the company. In our case, it's actually fairly common to book the meeting schedule up to about 18 months into the future - so the 180 day (6 month) limit is quite r




Created and Maintained by Yancy Lent - About - Planet Lotus Blog - Advertising - Mobile Edition