357 Lotus blogs updated hourly. Who will post next? Home | Downloads | Events | Pods | Blogs | Search | myPL | About 
 
Latest 7 Posts
Our version of the IBM Mail Next 'Faceted Search'
Tue, Jun 24th 2014 166
Searching Sametime Chat Transcripts
Wed, Apr 30th 2014 143
Adding Search Options to iNotes Mobile Search
Mon, Mar 17th 2014 200
New video - iNotes Mobile Searching
Sun, Feb 9th 2014 305
New Feature - iNotes Mobile Searching
Thu, Jan 16th 2014 279
New features in the FT Search Manager
Thu, Dec 5th 2013 249
Improving user efficiency in a Notes environment
Wed, Aug 28th 2013 210
Top 10
The limitations of Notes Mail searching
Mon, Sep 24th 2012 493
New video - iNotes Mobile Searching
Sun, Feb 9th 2014 305
New Feature - iNotes Mobile Searching
Thu, Jan 16th 2014 279
New features in the FT Search Manager
Thu, Dec 5th 2013 249
Searching Applications & File Systems directly from the Notes Client
Mon, May 13th 2013 242
Adding search highlighting to Notes documents
Wed, Oct 24th 2012 236
Searching Within Results in the Notes Client
Wed, Aug 21st 2013 216
Adding value to Lotus Notes
Thu, Feb 14th 2013 213
FT Search Manager v5 - Full Notes Mail Integration
Mon, Nov 26th 2012 211
Improving user efficiency in a Notes environment
Wed, Aug 28th 2013 210


Getting the most from your Notes environment
   

One of the problems with the continual upgrade cycle of computing (--> Connections, Quickr, XPages etc) is that it doesn't make efficient use of your existing environment - it's like buying a new TV when you could improve your viewing by re-tuning the old one.

Notes has been around for 20+ years, and it's distributed nature means users have their data scattered around many locations - Mail, Archives, Discussions, Document Repositories, File Systems, Apps, Quickr etc.

Over time, finding that information becomes more and more difficult - because users need to know roughly where it is. If they forget that, it can take a long time to find, or just not be found at all. It's surprising how much time (and therefore money) is spent looking for information.

The native Notes search facilities (Domain Search or Search Site - don't mention Extended Search) can search a lot of data and present a lot of results, but they don't present it very well or offer many options for using & refining it. They're fast, but navigating through hundreds of results that all look very similar is really just not useful enough, which is why few companies implement them.



It's much more efficient for users to be able to search only the data sources relevant to them, get easily understood and useful results, then refine their search or re-sort the results as necessary. This is slower than the native search methods, but it's much more accurate. This in turn is more useful, less frustrating, saves wasting time, and therefore saves money.


Giving your users tools to use the data they already have - as well as adding new tools such as Connections & XPages - is the best way to get the most from your Notes environment.

For more information, please see our FT Search Manager
http://www.ionetsoftware.com/search


---------------------
http://ionetsoftware.blogspot.com/2012/04/getting-most-from-your-notes.html
Apr 11, 2012
94 hits



Recent Blog Posts
166


Our version of the IBM Mail Next 'Faceted Search'
Tue, Jun 24th 2014 11:13p   IONET Software
In a recent webcast, IBM demonstrated several aspects of the search capabilities in IBM Mail Next. Once of these was 'faceted search', which allows users to choose elements of the result set (facets) and refine their query using that data. To show how our search product, the FT Search Manager, can also provide faceted searching, we've put together the short video below (the other Mail Next search functionality mentioned, searching Sametime Chats Transcripts, we can already do). Please not [read] Keywords: ibm notes noteslotus sametime application email
143


Searching Sametime Chat Transcripts
Wed, Apr 30th 2014 11:10p   IONET Software
To further extend our FT Search Manager product, we've added the ability to index and search local Sametime Chat Transcripts. This means users can search their Mail, Archives, Chats, Applications and File Systems, at the same time, from anywhere in the Notes Client. And they don't need to do anything - if they have chats on their PC, they'll be automatically available for searching. To try it out yourself, just download a demo from http://www.ionetsoftware.com/search. Search Interface [read] Keywords: ibm notes notes client noteslotus sametime applications interface
200


Adding Search Options to iNotes Mobile Search
Mon, Mar 17th 2014 3:11p   IONET Software
To complete our iNotes Mobile Search product - giving mobile users full access to all of their historical mail data - we've added user search options. Administrators can still default and/or hide whatever settings they want, but this allows users more control over their mobile search environment. This makes it even easier for them to find any mail (including archives) when on the road. 1. Mobile Home (with new Search icon) 2. Search Interface 3. [read] Keywords: ibm inotes notes interface mobile
305


New video - iNotes Mobile Searching
Sun, Feb 9th 2014 11:10p   IONET Software
To better demonstrate our iNotes Mobile search product (shown below), we've added a YouTube video to the product page here http://www.ionetsoftware.com/inotes. The function of this tool is to expose ALL Notes Mail & Archives to the iNotes Mobile Client, thereby enhancing Mobile Mail capabilities for either iNotes or Traveler Clients. To see this in action, please visit the link above. 1. iNotes Mobile Home, with new Search icon 2. iNotes Mobile Sea [read] Keywords: inotes notes traveler mobile
279


New Feature - iNotes Mobile Searching
Thu, Jan 16th 2014 9:12p   IONET Software
The Problem In the standard iNotes environment, Mobile Clients (e.g. using a Smartphone) have no search capability at all, and Full Clients (using a Browser) can only search the mail file that's currently in use. Therefore to find and use an existing email with the Mobile Client, you have to start at the latest email, and scroll backwards until you find it. To find an email in an archive database, you have to open that archive individually, and then start scrolling backwards through the pages. [read] Keywords: inotes notes archive database email mobile server
249


New features in the FT Search Manager
Thu, Dec 5th 2013 6:13p   IONET Software
Over the past month we've added some new features to the FT Search Manager. These are; 1. Attachment Name searching. Which allows you to search attachment names within documents, not possible with standard Notes searching. For example, you can search on strings like "Budget 2014", wildcards like '*.xls', or multiple operators like 'xls OR pdf'. You can also combine those queries with normal queries, e.g. to find all PDFs sent to acme.com in the last 3 months. This functionality also appl [read] Keywords: acl ibm inotes notes noteslotus interface mobile




210


Improving user efficiency in a Notes environment
Wed, Aug 28th 2013 11:14p   IONET Software
Earlier this month, we ran a survey with our FT Search Manager users. We asked them how much time, per employee per week, they thought the FT Search Manager was saving them. The average answer was 1 hour 23 minutes per person, per week. That equates to a saving of 8.3 days per person, per year, as described by the users themselves. Note that we restricted the survey results to 'general' searching only, e.g. Mail/Archive & Application searching, because companies using the FT Search Mana [read] Keywords: notes application archive email
216


Searching Within Results in the Notes Client
Wed, Aug 21st 2013 6:13a   IONET Software
The latest version of the FT Search Manager allows you to 'Search Within Results' in the Notes Client. This means that when searching your Mail & Archives, Applications, or performing Discovery/Compliance searching, you can search within the result set multiple times, and also back out each step (e.g. to change a search term, correct a typo etc). Refining a search in this way makes it a lot easier to find target information. For example, a search of Mail & Archives for 'IBM', in [read] Keywords: ibm notes notes client applications
242


Searching Applications & File Systems directly from the Notes Client
Mon, May 13th 2013 11:13p   IONET Software
New functionality in the R9 Notes Client has finally allowed us to integrate our search tool properly into the Notes Search List, via Widget, as below; You could for example search your Notes Applications & Application Suites, server-based File Systems, and Quickr, all at the same time and directly from Notes. You can then add your Mail, Mail Archives, and local PC files to the list. That's a quick way to search a lot of information, and therefore save a lot of time. In addition, results [read] Keywords: dwa inotes notes notes client quickr application applications server widget
200


'Discovery-style' searching for Notes users
Mon, Apr 15th 2013 9:21p   IONET Software
During the upgrade to R9, we extended our File Indexer to automatically index the content of ZIP files (the File Indexer is an extension to the FT Search Manager, and allows you to index & search doc, docx, xls, xlsx, ppt, pptx, odt, odp, ods, pdf, vsd, wpd, txt, htm and html files on your local PC or server-based File Systems. More information can be found here). In addition, the FT Search Manager itself now allows you to select and copy File System results to another location, or attach [read] Keywords: notes notes client ods database email openoffice server




Created and Maintained by Yancy Lent - About - Blog Submission - Suggestions - Change Log - Blog Widget - Advertising - Mobile Edition