To provide a combined Notes & File System "Desktop" search, allowing users to search their Mail, Archives and local PC at the same time as other data such as Notes Apps, Document Libraries, mapped File Systems and Quickr, the FT Search Manager utilises a separate Notes database, the File Indexer database.
This File Indexer database contains various Java agents, which trawl the defined file systems, either server-based or locally, then uses the Apache open-source POI libraries (http://poi.apache.org and http://pdfbox.apache.org) to extract text from the specified files, add it to dedicated Notes storage databases, and Full-Text index these. So far, it indexes file types doc, docx, xls, xlsx, ppt, pptx, vsd, pdf, txt, htm and html.
These Notes based storage databases are reasonably small (think of them as part of the index) and added automatically to the FT Search Manager. The result allows a Full Text search of the File System contents, including field-level searches on the meta-data, and also use of custom operators, such as "near" ("java near 20 apache" would find documents where 'java' appears within 20 words of 'apache').
Clicking a result opens the file in it's native application, not in Lotus Notes (although if searching via Browser and the Browser supports the application, it will open in a Browser window).
This makes it easy to locate (and process) information, regardless of it's actual location, and even allows iPad, iPhone and other Smartphone users to search File Systems at the same time as Notes-based data.
Here's an iPad user running a search. The various search filters such as 'Person Contains' can be mapped to meta-data from each data source, shown/hidden etc.
Searching is also available from various integration points in the Notes Client, Browser, iNotes or Web Service, including Discovery/Compliance searching (Admin, Power User or User) and Notes & Web Portal searching.
For example, you could use the Web Service to search server-based File Systems, returning results as XML and bypassing the Notes/Domino UI altogether.
New features in the FT Search Manager
Thu, Dec 5th 2013 6:13p IONET Software Over the past month we've added some new features to the FT Search Manager. These are; 1. Attachment Name searching. Which allows you to search attachment names within documents, not possible with standard Notes searching. For example, you can search on strings like "Budget 2014", wildcards like '*.xls', or multiple operators like 'xls OR pdf'. You can also combine those queries with normal queries, e.g. to find all PDFs sent to acme.com in the last 3 months. This functionality also appl [read] Keywords: acl
Improving user efficiency in a Notes environment
Wed, Aug 28th 2013 11:14p IONET Software Earlier this month, we ran a survey with our FT Search Manager users. We asked them how much time, per employee per week, they thought the FT Search Manager was saving them. The average answer was 1 hour 23 minutes per person, per week. That equates to a saving of 8.3 days per person, per year, as described by the users themselves. Note that we restricted the survey results to 'general' searching only, e.g. Mail/Archive & Application searching, because companies using the FT Search Mana [read] Keywords: notes
Searching Within Results in the Notes Client
Wed, Aug 21st 2013 6:13a IONET Software The latest version of the FT Search Manager allows you to 'Search Within Results' in the Notes Client. This means that when searching your Mail & Archives, Applications, or performing Discovery/Compliance searching, you can search within the result set multiple times, and also back out each step (e.g. to change a search term, correct a typo etc). Refining a search in this way makes it a lot easier to find target information. For example, a search of Mail & Archives for 'IBM', in [read] Keywords: ibm
'Discovery-style' searching for Notes users
Mon, Apr 15th 2013 9:21p IONET Software During the upgrade to R9, we extended our File Indexer to automatically index the content of ZIP files (the File Indexer is an extension to the FT Search Manager, and allows you to index & search doc, docx, xls, xlsx, ppt, pptx, odt, odp, ods, pdf, vsd, wpd, txt, htm and html files on your local PC or server-based File Systems. More information can be found here). In addition, the FT Search Manager itself now allows you to select and copy File System results to another location, or attach [read] Keywords: notes
R9 support for all IONET products
Mon, Apr 8th 2013 11:13p IONET Software We're pleased to announce that all IONET products now support Notes/Domino R9 Social Edition. The main updates are; Change Manager (http://www.ionetsoftware.com/change) Support for all new R9 Directory fields & functions. Notes Client Browser (via User Reporting) Demo video here. FT Search Manager (http://www.ionetsoftware.com/search) New optional CSS-based UI for the iNotes Social Edition (note new search bar). Demo video here. Archiver for Notes (http://www.ionetsoftw [read] Keywords: domino
FT Search Manager v5 - Full Notes Mail Integration
Mon, Nov 26th 2012 12:10p IONET Software We're pleased to announce the availability of FT Search Manager v5, allowing full Notes Mail integration, as shown below. This integration can be implemented into the R853 Standard Client (Mail Files or Templates) via a single click, and provides yet another search method for Notes Clients, in addition to our existing Search Scope, Widget, Actions & Toolbar Icon search methods. Minimised Maximised The UI is fully translatable (via documents, the Search button here is shown in German), and [read] Keywords: notes
The limitations of Notes Mail searching
Mon, Sep 24th 2012 12:13a IONET Software Lotus Notes is great at many things, but the native search capability is not one of them. A majority of Notes Mail users will have personal silos of information, most of it corporate, stacked up in their mail file and possibly also contained in several archive databases. When they want to search that information, they have to know roughly where the target resides, i.e. their production mail or whatever archive, because there is no central index. That means opening each database manually and se [read] Keywords: ibm