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Combined Notes and File System searching
   

To provide a combined Notes & File System "Desktop" search, allowing users to search their Mail, Archives and local PC at the same time as other data such as Notes Apps, Document Libraries, mapped File Systems and Quickr, the FT Search Manager utilises a separate Notes database, the File Indexer database.

This File Indexer database contains various Java agents, which trawl the defined file systems, either server-based or locally, then uses the Apache open-source POI libraries (http://poi.apache.org and http://pdfbox.apache.org) to extract text from the specified files, add it to dedicated Notes storage databases, and Full-Text index these. So far, it indexes file types doc, docx, xls, xlsx, ppt, pptx, vsd, pdf, txt, htm and html.

These Notes based storage databases are reasonably small (think of them as part of the index) and added automatically to the FT Search Manager. The result allows a Full Text search of the File System contents, including field-level searches on the meta-data, and also use of custom operators, such as "near" ("java near 20 apache" would find documents where 'java' appears within 20 words of 'apache').

Clicking a result opens the file in it's native application, not in Lotus Notes (although if searching via Browser and the Browser supports the application, it will open in a Browser window).

This makes it easy to locate (and process) information, regardless of it's actual location, and even allows iPad, iPhone and other Smartphone users to search File Systems at the same time as Notes-based data.

Here's an iPad user running a search. The various search filters such as 'Person Contains' can be mapped to meta-data from each data source, shown/hidden etc.










Searching is also available from various integration points in the Notes Client, Browser, iNotes or Web Service, including Discovery/Compliance searching (Admin, Power User or User) and Notes & Web Portal searching. 

For example, you could use the Web Service to search server-based File Systems, returning results as XML and bypassing the Notes/Domino UI altogether.

For more detail, demonstrations or an obligation-free trial, please visit http://www.ionetsoftware.com/search.

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http://ionetsoftware.blogspot.com/2011/10/combined-notes-and-file-system.html
Oct 19, 2011
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Recent Blog Posts
72


Our version of the IBM Mail Next 'Faceted Search'
Tue, Jun 24th 2014 11:13p   IONET Software
In a recent webcast, IBM demonstrated several aspects of the search capabilities in IBM Mail Next. Once of these was 'faceted search', which allows users to choose elements of the result set (facets) and refine their query using that data. To show how our search product, the FT Search Manager, can also provide faceted searching, we've put together the short video below (the other Mail Next search functionality mentioned, searching Sametime Chats Transcripts, we can already do). Please not [read] Keywords: ibm notes noteslotus sametime application email
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Searching Sametime Chat Transcripts
Wed, Apr 30th 2014 11:10p   IONET Software
To further extend our FT Search Manager product, we've added the ability to index and search local Sametime Chat Transcripts. This means users can search their Mail, Archives, Chats, Applications and File Systems, at the same time, from anywhere in the Notes Client. And they don't need to do anything - if they have chats on their PC, they'll be automatically available for searching. To try it out yourself, just download a demo from http://www.ionetsoftware.com/search. Search Interface [read] Keywords: ibm notes notes client noteslotus sametime applications interface
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Mon, Mar 17th 2014 3:11p   IONET Software
To complete our iNotes Mobile Search product - giving mobile users full access to all of their historical mail data - we've added user search options. Administrators can still default and/or hide whatever settings they want, but this allows users more control over their mobile search environment. This makes it even easier for them to find any mail (including archives) when on the road. 1. Mobile Home (with new Search icon) 2. Search Interface 3. [read] Keywords: ibm inotes notes interface mobile
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New video - iNotes Mobile Searching
Sun, Feb 9th 2014 11:10p   IONET Software
To better demonstrate our iNotes Mobile search product (shown below), we've added a YouTube video to the product page here http://www.ionetsoftware.com/inotes. The function of this tool is to expose ALL Notes Mail & Archives to the iNotes Mobile Client, thereby enhancing Mobile Mail capabilities for either iNotes or Traveler Clients. To see this in action, please visit the link above. 1. iNotes Mobile Home, with new Search icon 2. iNotes Mobile Sea [read] Keywords: inotes notes traveler mobile
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New Feature - iNotes Mobile Searching
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Thu, Dec 5th 2013 6:13p   IONET Software
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Improving user efficiency in a Notes environment
Wed, Aug 28th 2013 11:14p   IONET Software
Earlier this month, we ran a survey with our FT Search Manager users. We asked them how much time, per employee per week, they thought the FT Search Manager was saving them. The average answer was 1 hour 23 minutes per person, per week. That equates to a saving of 8.3 days per person, per year, as described by the users themselves. Note that we restricted the survey results to 'general' searching only, e.g. Mail/Archive & Application searching, because companies using the FT Search Mana [read] Keywords: notes application archive email
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Searching Within Results in the Notes Client
Wed, Aug 21st 2013 6:13a   IONET Software
The latest version of the FT Search Manager allows you to 'Search Within Results' in the Notes Client. This means that when searching your Mail & Archives, Applications, or performing Discovery/Compliance searching, you can search within the result set multiple times, and also back out each step (e.g. to change a search term, correct a typo etc). Refining a search in this way makes it a lot easier to find target information. For example, a search of Mail & Archives for 'IBM', in [read] Keywords: ibm notes notes client applications
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Searching Applications & File Systems directly from the Notes Client
Mon, May 13th 2013 11:13p   IONET Software
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'Discovery-style' searching for Notes users
Mon, Apr 15th 2013 9:21p   IONET Software
During the upgrade to R9, we extended our File Indexer to automatically index the content of ZIP files (the File Indexer is an extension to the FT Search Manager, and allows you to index & search doc, docx, xls, xlsx, ppt, pptx, odt, odp, ods, pdf, vsd, wpd, txt, htm and html files on your local PC or server-based File Systems. More information can be found here). In addition, the FT Search Manager itself now allows you to select and copy File System results to another location, or attach [read] Keywords: notes notes client ods database email openoffice server




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