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New OpenNTF Project: FileSendr Add-on
Niklas Heidloff    


Win Stevens has created a new project - FileSendr Add-on. Below is how he describes the project:

Everybody is using e-mail.  Despite the availability of new social tools we are still using e-mail to send tons of information over the Internet and within the company.  Mailboxes become overloaded, system administrators have a difficult time in making daily back-ups.
Most SMTP servers impose message size restrictions.  I have no global figures but in my company the mail size is limited to 10 MB.  I know of other servers that refuse mails larger than 2 MB.  Gmail is more forgiving and allows you to send a 25 MB limit.


As Domino administrators we must warn our users and advice them to keep message size below 5 MB.  However the size of a good marketing presentation in Powerpoint goes very quickly above this limit.  


Then came
FileSendr.  A wonderful XPage application written by Declan Lynch.  It could be used within your company but also for delivering big files to external contacts.  I rolled-out FileSendr for one of my customers; I informed all 1000 Notes users but - to my surprise - people were not fully happy.  Yes, they could send large mails.  But, each time they created a mail message, they had to make an estimate of the message size.  If too large they had to look-up the FileSendr URL and create the mail outside their day-to-day mail client.

With some other Domino administrators we started brainstorming.  Could we come up with a better solution without having to reinvent FileSendr ? And this with a small budget.  The answer was a FileSendr Add-on.  The idea is very simple: do tell anything to the end-user.  They are allowed to send big mails (we set the limit at 300 MB).  On the Domino server we created one additional mail rule: "if the mail is larger than 5MB move it to the FileSendr Add-on database".  This is a standard Domino feature.  No need to install a server-hook or some other tricky software.


When the router deposits the message in the FileSendr add-on database it triggers a LotusScript agent.  After a few minutes (depending on the amgr settings of your server) the agents code starts running: it creates a document in the FileSendr database, moves the body of the mail and the attachments into the document, generates a secret key and informs the recipients of the presence of the download.  Optionally, the sender of the mail is informed about the interception of the mail message.  Net result: we did not have to train the end users, adoption is automatic, users are happy.


The FileSendr Add-on application has some additional settings:

- blacklist/whitelist: you could restrict some people of using the system
- max message size

Aren't there any disadvantages ? I would say a few.  First of all the large mail will probably be stored in the Sent folder of the sender.  Secondly, the system works transparent for sending large mails.  Reception of large mails from the Internet is more difficult.  The mail will probably never arrive to our server.  

All suggestions and remarks are welcome.  Some people have already downloaded the product.  Let us know about your experiences.





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http://www.openntf.org/blogs/openntf.nsf/d6plinks/NHEF-8TUAED
Apr 30, 2012
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Recent Blog Posts
114


Register Now for the OpenNTF Annual General Meeting
Mon, Apr 14th 2014 6:11a   Christian Guedemann
On Thursday, April 17, 2013 from 11am-12pm EDT, OpenNTF will host its Annual General Meeting. This is an opportunity for anyone interested in the activities and direction of OpenNTF to participate in discussions on the future of OpenNTF. Use the following link to register for the AGM and join us on April 17. We have a lot of interesting topics to share and discus with you! I'm looking forward to see you Christian [read] Keywords: openntf
108


On OpenNTF: Script Portlet Samples for IBM WebSphere Portal
Wed, Apr 9th 2014 12:41a   Niklas Heidloff
Jonathan Booth has contributed a new project, called Script Portlet Samples for IBM WebSphere Portal. See below for his description. Attend the webinar on April 30th to learn more about script portlets. You can find details about the project in the documentation. "With the recently-released IBM Script Portlet for WebSphere Portal, you can use JavaScript/HTML/CSS to create new portlets without deploying code on the server. You can take an existing script application, copy/paste into [read] Keywords: domino ibm application applications css javascript openntf portlet server websphere websphere portal
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On OpenNTF: Agendas for Meeting Rooms displayed in front of the Rooms
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Itay Cohen, Boaz Mizrachi, Yaniv Agam and Asher Chen have contributed a new project, called Resource Agenda Presenter. Here is their description: "The RAP application is a system which works in collaboration with the Rooms & Resources application and supplies an on-line rooms/resource agenda on displays located next to the room/resource and includes the time of event, event owner and event subject (can be disabled). The system is an HTML based and therefore supports any OS usin [read] Keywords: collaboration domino application openntf
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REST API to read Projects from OpenNTF
Wed, Mar 26th 2014 2:25a   Niklas Heidloff
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Over 100 Days as OpenNTF Chairman - a short recap
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147


On OpenNTF: IBM Web Experience Factory Builder for creating JavaScript-based Portlets
Mon, Mar 24th 2014 1:12a   Niklas Heidloff
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Please join us for the OpenNTF Annual General Meeting
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204


Overview of the XPages Scaffolding Project on OpenNTF
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260


New Functionality in the Single Page Application Wizard for XPages
Wed, Mar 12th 2014 1:13a   Niklas Heidloff
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254


On OpenNTF: Automated Dead Mail Deletion App
Wed, Mar 5th 2014 12:23a   Niklas Heidloff
Shankar Venkatachalam has contributed a project to OpenNTF, called Automated Dead Mail Deletion App. "This application helps IBM Domino administrators in clearing/purging the dead emails from one or more domino servers of their organisation automatically. Design Algorithm: 1) The application server first read it's configuration document, and take a connection to that server. 2) The application also reads the configuration document to understand, how many mail.box are availa [read] Keywords: domino ibm application openntf server




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