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New OpenNTF Project: FileSendr Add-on
Niklas Heidloff    


Win Stevens has created a new project - FileSendr Add-on. Below is how he describes the project:

Everybody is using e-mail.  Despite the availability of new social tools we are still using e-mail to send tons of information over the Internet and within the company.  Mailboxes become overloaded, system administrators have a difficult time in making daily back-ups.
Most SMTP servers impose message size restrictions.  I have no global figures but in my company the mail size is limited to 10 MB.  I know of other servers that refuse mails larger than 2 MB.  Gmail is more forgiving and allows you to send a 25 MB limit.


As Domino administrators we must warn our users and advice them to keep message size below 5 MB.  However the size of a good marketing presentation in Powerpoint goes very quickly above this limit.  


Then came
FileSendr.  A wonderful XPage application written by Declan Lynch.  It could be used within your company but also for delivering big files to external contacts.  I rolled-out FileSendr for one of my customers; I informed all 1000 Notes users but - to my surprise - people were not fully happy.  Yes, they could send large mails.  But, each time they created a mail message, they had to make an estimate of the message size.  If too large they had to look-up the FileSendr URL and create the mail outside their day-to-day mail client.

With some other Domino administrators we started brainstorming.  Could we come up with a better solution without having to reinvent FileSendr ? And this with a small budget.  The answer was a FileSendr Add-on.  The idea is very simple: do tell anything to the end-user.  They are allowed to send big mails (we set the limit at 300 MB).  On the Domino server we created one additional mail rule: "if the mail is larger than 5MB move it to the FileSendr Add-on database".  This is a standard Domino feature.  No need to install a server-hook or some other tricky software.


When the router deposits the message in the FileSendr add-on database it triggers a LotusScript agent.  After a few minutes (depending on the amgr settings of your server) the agents code starts running: it creates a document in the FileSendr database, moves the body of the mail and the attachments into the document, generates a secret key and informs the recipients of the presence of the download.  Optionally, the sender of the mail is informed about the interception of the mail message.  Net result: we did not have to train the end users, adoption is automatic, users are happy.


The FileSendr Add-on application has some additional settings:

- blacklist/whitelist: you could restrict some people of using the system
- max message size

Aren't there any disadvantages ? I would say a few.  First of all the large mail will probably be stored in the Sent folder of the sender.  Secondly, the system works transparent for sending large mails.  Reception of large mails from the Internet is more difficult.  The mail will probably never arrive to our server.  

All suggestions and remarks are welcome.  Some people have already downloaded the product.  Let us know about your experiences.





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http://www.openntf.org/blogs/openntf.nsf/d6plinks/NHEF-8TUAED
Apr 30, 2012
61 hits



Recent Blog Posts
221


On OpenNTF: xspless - a LESS CSS Builder for Domino Designer
Thu, Jul 3rd 2014 6:12a   Mark Leusink
LESS (Leaner CSS) is a dynamic stylesheet language that allows you to use variables, nesting, functions (and more) in your CSS file. LESS files can be compiled into plain CSS file. xspless is the name of a new project that Jesse Gallagher created. It is a LESS CSS Builder for Domino Designer. From the documentation: "This is an Eclipse builder plugin for Designer. By installing this plugin, right-clicking on an application, and choosing "Add/Remove LESS CSS Nature", it allows Desi [read] Keywords: domino application css eclipse openntf
201


On OpenNTF: PC Config - easy inventarisation of hard- & software
Wed, Jul 2nd 2014 6:12a   Mark Leusink
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Latest Release of XPages Extension Library Improves RDB Support
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176


On OpenNTF: ID Vault Scanner for a Hybrid Company using IBM SmartCloud Notes
Mon, Jun 30th 2014 12:55a   Niklas Heidloff
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173


On OpenNTF: WCM Sample Custom HTML Editor with CodeMirror
Fri, Jun 27th 2014 12:51a   Niklas Heidloff
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178


On OpenNTF: RSS Sample for IBM Digital Data Connector in WebSphere Portal
Fri, Jun 6th 2014 12:22a   Niklas Heidloff
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200


On OpenNTF: Theme PAA for IBM WebSphere Portal
Wed, May 28th 2014 12:14a   Niklas Heidloff
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290


On OpenNTF: Change Tracking for IBM Domino Directory
Tue, May 20th 2014 11:34p   Niklas Heidloff
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299


OpenNTF.org remembers Tim Tripcony #codefortim
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The entire OpenNTF.org community was shocked last week to learn about the death of Tim Tripcony. Tim was a prolific contributor to OpenNTF.org, both with his own projects and his collaboration on the XPages Extension Library and the OpenNTF.org Domino API. Tim was a big supporter of open source and the IBM XPages community. His death touches every one of us personally. In an effort to remember Tim’s amazing contributions to our community, the OpenNTF.org board would like to inv [read] Keywords: collaboration domino ibm xpages community openntf
268


On OpenNTF: User Rename Readiness Tool for IBM SmartCloud Notes
Tue, May 6th 2014 12:58a   Niklas Heidloff
J Rajenderan and Shankar Venkatachalam have contributed a new project called User Rename Readiness Tool for IBM SmartCloud Notes. The tool helps to rename user names, for example when people got married, in both the on premises applications and IBM SmartCloud Notes. Below is the description from J Rajenderan and Shankar Venkatachalam. You can find out more by reading the documentation. "What is this tool and when is it to be used? This tool is programmed to look at the relevant o [read] Keywords: domino ibm notes applications openntf




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